HomeMy WebLinkAboutCAP 2011-12-12 Item 2B.1 - Grant Agreement - Amendment to Duwamish Gardens with WA State Recreation and Conservation OfficeCity of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Community and Parks Committee
FROM: Bob, Giberson, Public Works Director -fA
DATE: December 9, 2011
SUBJECT: Duwamish Gardens
Project No. 90630102
Acceptance of Additional RCO Grant Funds
ISSUE
Approve a Project Grant Agreement Amendment with the WA State Recreation and
Conservation Office (RCO) for additional grant funding of $50,045.00.
BACKGROUND
The City acquired the Duwamish Gardens site in 2008 for future restoration as a salmon
habitat site. Staff is in the process of clearing the site of all existing structures, starting the
design process, and securing construction grant funding.
Staff applied for and received design grant funding from the RCO in the amount of
$197,299.00 and from the King Conservation District (KCD) in the amount of $52,929.34.
Staff has negotiated a scope and fee from a design consultant in the amount of
$316,066.00. This amount was more than the $250,000.00 estimate included on the grant
applications. Staff contacted the RCO and was able to obtain an additional $50,045.00 in
design grant funding. In order to receive this additional grant funding, an amendment to the
existing RCO grant agreement must be executed and approved by City Council.
ANALYSIS
The total grant funding now available for design is $300,273.34 ($197,299.00, $50,045.00,
and $52,929.34). The RCO grant requires a local match of $54,059.00, which can be
matched by the KCD funding of $52,929.34 and a City match of $1,129.66. A total of
$15,792.66 in City funds will be needed for the design contract.
RECOMMENDATION
The Council is being asked to approve the RCO grant agreement amendment for additional
grant funding of $50,045.00 and consider this item at the January 9, 2012 Committee of the
Whole meeting and subsequent January 17, 2012 Regular Meeting.
Attachments: CIP Sheet Duwamish Gardens (2012)
RCO Grant Amendment
WAPW Eng \PROJECTS\A- DR Projects \06 -DR02 (Duwamish Gardens) \Grants \RCO Grant \DesignUnfo Memo RCO Grant Acceptance.doc 19
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2012 to 2017
PROJECT:
Duwamish Gardens Project No. 90630102
DESCRIPTION:
Purchase and restore site as a salmon estuary and passive park.
This project is included in the WRIA 9 Salmon Recovery Plans efforts to acquire and restore 20 -acres
JUSTIFICATION:
within the Duwamish estuary.
STATUS:
Property acquired in 2008. Design phase anticipated to begin in 2011.
MAINT. IMPACT:
Once site is restored, approximately 100 staff hours per year.
Design funding from State Salmon Recovery Board (SRFB), King Conservation District (KCD), and
COMMENT:
Puget Sound Acquisition and Restoration. Acquisition grants included SRFB, WRIA 9 King Conservation
District, KC Conservation Futures, WA State Aquatic Lands and WA State Earmark.
FINANCIAL
Through Estimated
(in $000's)
2010 2011 2012 2013 2014 2015 2016 2017 BEYOND
TOTAL
EXPENSES
Design
17 16 300
333
Land (RM)
2,116
2,116
Const. Mgmt.
10 200 180
390
Construction
7 70 1,000 900
1,977
TOTAL EXPENSES
2,140 16 380 1,200 1,080 0 0 0 0
4,816
FUND SOURCES
Awarded Grant
2,011 10 367
2,388
Proposed Grant
1,200 1,080
2,280
Mitigation Actual
0
Mitigation Expected
0
RE ET 1 (1st Qtr Percent)
129 6 13 0 0 0 0 0 0
148
TOTAL SOURCES
2,140 16 380 1,200 1,080 0 0 0 0
4,816
Project Location S e N
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2012 2017 Capital Improvement Program 64 21
Natural Resources Building
1111 Washington St. S. E.
Olympia, WA 98501
P.O. Box 40917
Olympia, WA 98504 -0917
STAT„a OA
0
X
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STATE OF WASHINGTON
RECREATION AND CONSERVATION OFFICE
November 22, 2011
Ryan Larson
City of Tukwila
6300 Southcenter Blvd.
Tukwila, WA 98188 -2544
(360) 902 -3000
TTY (360) 902 -1996
Fax: (360) 902 -3026
E-mail:info@rco.wa.gov
Web site: www.rco.wa.gov
RE: Duwamish Gardens Estuarine Rehabilitation Design, RCO #10 -1605P
Amendment #1 Cost Increase Approval
Duwamish Gardens Acquisition, RCO #06 -2199A
Closure of Grant without Contaminated Soil Cleanup
Dear Mr. Larson:
In response to your request to amend the above referenced Project Agreement, we have
reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to
your request. As a result, I am approving an amendment to the Duwamish Gardens
Estuarine Rehabilitation Design grant.
Enclosed are two original amendments to the Project Agreement. Please sign both
amendments, retain one for your records, and return one original.
On a related note, we are closing the Duwamish Gardens Acquisition grant. We are
keeping our 10% retainage of $76,852.10 since the contaminated soils have not been
cleaned up per our Acquisition Policy Manual #3. The City has until December 31, 2015 to
clean up the site, or have a fully- funded restoration construction plan in place; otherwise
the RCO will consider this acquisition site a conversion. You will be required to follow our
conversion policies outlined in the RCO Funded Projects Manual #7, pages 22 -25.
If you have any questions, please do not hesitate to call Marc Duboiski at (360) 902 -3137
or e -mail to marcd(d�rco.wa.gov.
Incerely
4 ko
<aleen Cotti m
Director
Cc: Karen Bergeron, WRIA 9 Lead Entity Coordinator
22
Recreation and Conservation Funding Board Salmon Recovery Funding Board
Washington Invasive Species Council Governor's Salmon Recovery Office
Habitat and Recreation Lands Coordinating Group
40
-y
WASHINGTON STATE
Recreation and
Conservation Office Amendment to Project Agreement
Project Sponsor: City of Tukwila Project Number: 10 -1605P
Project Title: Duwamish Gardens Estuarine Rehabilitation De: Amendment Number: 1
Amendment Type:
Cost Change
Amendment Description:
City of Tukwila
Recreation and Conservation Office
The costs are increased due to
higher than anticipated
geotechnical services and expenses.
44 4
Project Funding:
BY:
BY:
Kaleen Cot ingham I
V
The total cost of the project for the purpose of this
Agreement changes as follows:
TITLE:
Old Amount
New Amount
Amount
Amount
RCO PSAR
$31,755.00
12.69%
$31,755.00
10.54%
RCO SALMON FED PROJ
$165,544.00
66.16%
$215,589.00
71.53%
Project Sponsor
$52,929.00
21.15%
$54,059.00
17.94%
Total Project Cost
$250,228.00
100%
$301,403.00
100%
Admin Limit
$0.00
0.00%
$0.00
0.00%
A&E Limit
$0.00
0.00%
$0.00
0.00%
Agreement Terms
in all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall
remain in full force and effect. In witness whereof the parties hereto have executed this Amendment.
State Of Washington
City of Tukwila
Recreation and Conservation Office
AGENCY:
44 4
BY:
BY:
Kaleen Cot ingham I
V
TITLE: Director
TITLE:
DATE:
I
DATE:
Pre approved as to form:
BY: /S/
Assistant Attorney General
SAL Project Cost Change Amendment
Salmon Fundina Accounts
AMENAGRI .RPT
Chanter 77.85 RCW, Chanter 420 WAC
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Amendment Agreement Description
Project Sponsor: City of Tukwila Project Number: 10 -1605 P
Project Title: Duwamish Gardens Estuarine Rehabilitation Desigi Amendment Number: 1
Agreement Description
The City of Tukwila will create substitute shallow water habitat on a 2.16 acre site (and on adjacent WADNR aquatic
lands) on the right bank of the Duwamish River immediately downstream of river mile 7.0.
The site is in the high priority "transition zone" between fresh and saltwater, which provides the appropriate range of
salinities for juvenile Chinook and chum to transition to salt water. Off channel and shallow water habitats in this stretch
of the Duwamish will provide opportunities for juvenile fish to move out of the main channel to habitats where they can
feed and rear. Longer residence times in the estuary allow for larger, healthier smolts prior to ocean migration. The
property is among the largest remaining pieces of under developed sites for habitat restoration remaining in the
Duwamish corridor. When restored, it will be the largest off channel habitat between the Codiga Farms restoration at
RM 8.5 and North Wind's Weir restoration at RM 6.4.
The new habitat will be created by excavating 55,000 cubic yards of material to establish approximately 2.0 acres of
shallow water mudflat and marsh habitat and approximately 0.8 acre of uplands planted with native vegetation.
The project will provide another viewpoint on the river across from the popular Green River Trail. The viewpoint will
include interpretive signs on the pre contact use, historical, and ecological features of the site. The project is
immediately below the Sound Transit LINK light rail bridge and viewed by thousands of riders each day.
AAGREEDSC.RPT November 21, 2011
24
Page 1
Amendment Special Conditions
Project Sponsor: City of Tukwila Project Number: 10 -1605 P
Project Title: Duwamish Gardens Estuarine Rehabilitation Desigi Amendment Number: 1
Special Conditions
For a final design and permitting grant, the project must following the following criteria, per SRFB Policy Manual #18,
Appendix D:
Final Project Design
The final design process must address and resolve all substantial issues that may have been raised in the permitting
and stakeholder review process, so that all stakeholders agree on the final plans. As with the preliminary design work,
preparation of the final design must be done under the supervision of a licensed professional engineer. (For certain
projects, where liability concerns are minimal, a licensed professional engineer may not be required. Consult RCO staff it
you are NOT planning to use a licensed professional engineer.)
Final design tasks include the following:
1. Revision of preliminary design drawings
2. Preparation of additional detailed drawings as needed to clarify the design of specific work items
3. Preparation of technical specifications to fully describe each part of the work
4. Preparation of a final construction cost estimate
5. Preparation of contract bidding documents and general contract conditions
Final project design concludes with a comprehensive and detailed set of project drawings, technical specifications, and
contract documents (if the project is to be advertised for contractor bidding). An "engineer's estimate" of construction
cost must also be prepared by the designer, for comparison with estimates provided by general contractors (bids).
ASPECCOND.RPT November 21, 2011 Page 1
25
Amendment Eligible Scope Activities
Project Sponsor: Tukwila City of Project Number: 10-1605
Project Title: Duwamish Gardens Estuarine Rehabilitation Design Project Type: Planning
Program: Salmon Federal Projects Amendment 1
Planning Metrics
Worksite #1, Duwamish Gardens Estuary Rehabilitation
Targeted salmonid ESU /DPS: Chinook Salmon-Puget Sound ESU,
Chum Salmon -Puget Sound/Strait of
Georgia ESU, Steelhead -Puget Sound
DPS
Targeted species (non -ESU species): Bull Trout, Searun Cutthroat
Area Encompassed (acres): 2 7
This area includes 2.16 acres of upland
and approximately 0.6 acres of WADNR
aquatic lands.
Design for Salmon restoration
Final design and permitting
Name of Plan:
Duwamish Gardens Estuarine
Rehabilitation Design
On May 14, 2010, Marc Duboiski told
Dennis Clark that this metric should be
completed at grant close -out. The name
and description of the product metrics
will be updated at that time.
Description of Plan:
To be completed in the course of
carrying out the grant.
On May 14, 2010, Marc Duboiski told
Dennis Clark that this metric should be
completed at grant close -out. The name
and description of the product metrics
will be updated at that time.
AELIGREIM.RPT November 21, 2011 Page:
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