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Home My WebLink AboutFS 2012-01-18 Item 2A - Resolution - 2012 Council Committee Meeting ScheduleCity of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Christy O'Flaherty, City Clerk DATE: January 11, 2012 SUBJECT: A Resolution formally adopting the Council Committee Meeting Schedule ISSUE It is in the best interest of the City to adopt a Council resolution establishing the meeting dates, times, and locations of the 4 standing Council Committees. On May 3, 2010, Resolution #1713 was adopted for that purpose. In 2012, the time of the Finance and Safety and Transportation Committee meetings changed from 5:00 to 5:15 p.m., necessitating an updated resolution. BACKGROUND The Council passed Ordinance #2024 on July 21, 2003 which established Council Meeting procedures. Section 2.04.180 states there are 4 standing Committees of the Council, consisting of 3 members each. The ordinance specifies the Council President shall appoint the membership of each Committee, and the Committee Chair shall set the schedule of meetings. DISCUSSION RCW 42.30.030 states "All meetings of the governing body of a public agency shall be open and public and all persons shall be permitted to attend any meeting of the governing body of a public agency, except as otherwise provided in this chapter." To ensure the greatest adherence to the Open Public Meetings Act, it is in the best interest of the City to formally adopt legislation, by way of a resolution, that establishes the Council Committee meeting days, times, and locations. If and when the Council chooses different dates, times, or locations for the Council Committee meetings, a new resolution reflecting the changes will be adopted at that time. RECOMMENDATION The Council is being asked to consider this item at the January 23, 2012 Committee of the Whole meeting and subsequent February 6, 2012 Regular Meeting. ATTACHMENTS Resolution in draft form Resolution #1713 WA2012 Info Memos- Council\CommitteeSchedule.doc x A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING THE MEETING SCHEDULE FOR CITY COUNCIL COMMITTEES, AND REPEALING RESOLUTION NO. 1713. WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public; and WHEREAS, all persons shall be permitted to attend any meeting of the governing body of a public agency; and WHEREAS, it is in the best interest of the City to inform all citizens of all City Council Committee meeting days, times and locations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to City of Tukwila Ordinance No. 2024 and Tukwila Municipal Code Section 2.04.180, there are four standing committees of the Council, consisting of three members each. A quorum of the Tukwila City Council (four members) will not be present at any Council Committee meetings. The Council President shall appoint the membership of each committee and the Committee Chair by the second Regular Meeting of each year. The Chair for each committee shall set the schedule of meetings and cause them to be published. All meetings are open to the public. Section 2. The Council Committee meeting schedule and locations are as follows: 1. Community Affairs and Parks Committee meetings shall be held on the second and fourth Monday of every month at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, in Conference Room No. 3, commencing at 5:00 p.m. 2. Finance and Safety Committee meetings shall be held on the first and third Tuesday of every month at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, in Conference Room No. 3, commencing at 5:04315 p.m. W: \Word Processing -City \Resolutions \Council Committee Meeting Schedule Revised for 2012.doc 12 -23 -11 MH:bjs Page 1 of 2 3 3. Transportation Committee meetings shall be held on the first and third Monday of every month at the City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Tukwila, Washington, Suite 100, commencing at 5 :80-15 p.m. 4. Utilities Committee meetings shall be held on the second and fourth Tuesday of every month at the City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Tukwila, Washington, Suite 100, commencing at 5:00 p.m. Section 3. Committee meetings falling on a Monday holiday will be held on Tuesday, with the regularly scheduled Tuesday meeting moving to Wednesday. In the event there is a Tuesday holiday, the Committee meeting will move to Wednesday. Section 4. In the event there is a fifth Monday in a month, there will be no Council Committee meetings during that week. Section 5. Repealer. Resolution No. 1713 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 1 2012. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing -City \Resolutions \Council Committee Meeting Schedule Revised for 2012.doc 12 -23 -11 MH:bjs Page 2 of 2 0 W!.......w E� 01 1,9013 City of Tukwila Washington Resolution No. I q 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING THE MEETING SCHEDULE FOR CITY COUNCIL COMMITTEES. WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public; and WHEREAS, all persons shall be permitted to attend any meeting of the governing body of a public agency; and WHEREAS, it is in the best interest of the City to inform all citizens of all City Council Committee meeting days, times and locations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to City of Tukwila Ordinance No. 2024 and Tukwila Municipal Code Section 2.04.180, there are four standing committees of the Council, consisting of three members each. A quorum of the Tukwila City Council (four members) will not be present at any Council Committee meetings. The Council President shall appoint the membership of each committee and the Committee Chair by the second Regular Meeting of each year. The Chair for each committee shall set the schedule of meetings and cause them to be published. All meetings are open to the public. Section 2. The Council Committee meeting schedule and locations are as follows: 1. Community Affairs and Parks Committee meetings shall be held on the second and fourth Monday of every month at Tukwila City Hall, 6200 Southcenter Boulevard, "Tukwila, Washington, in Conference Room No. 3, commencing at 5:00 p.m. 2. Finance and Safety Committee meetings shall be held on the first and third Tuesday of every month at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, in Conference Room No. 3, commencing at 5:00 p.m. 3. Transportation Committee meetings shall be held on the first and third Monday of every month at the City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Tukwila, Washington, Suite 100, commencing at 5:00 p.m. 4. Utilities Committee meetings shall be held on the second and fourth Tuesday of every month at the City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Tukwila, Washington, Suite 100, commencing at 5:00 p.m. Section 3. Committee meetings falling on a Monday holiday will be held on Tuesday, with the regularly scheduled Tuesday meeting moving to Wednesday. In the event there is a Tuesday holiday, the Committee meeting will move to Wednesday. Section 4. In the event there is a fifth Monday in a month, there will be no Council Committee meetings during that week. PASSED BY THE CITY COUNCIL OF XHE CITY OF TUKWILA, WASHINGTON, at a Regular Council Meeting thereof this da of __—fY 2010. ATTEST/ AUTHENTICATED: Z4 1� C /1@/ tennis Robertson, C Council t President Christy O'Fla rty, CMC,City Clcgk APPROVED AS TO FORM BY: nn Filed with the City Clerk: Ll -)W Passed by the City Council: P Off e ity,Attorney Resolution Number: I 1 W: \Word Processing\ Resolutions \Council Committee Meeting Schedule.doc MH:ksn 04/28/2010 Page 1 of 1 9