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HomeMy WebLinkAboutFS 2007-05-07 Item 2A - Acceptance - Printing Quote for 200,000 Seattle Southside Vacation Planners TO: Mayor Finance and Safety Committee i ) '-!~I -../ '. V.. v Tourism Program Manager-::",....!".; ~'-'\V) April 27, 2007 ' FROM: DATE: SUBJECT: Journal Graphics printing quote for Seattle Southside Vacation Planner ISSUE Authorize Mayor to sign an acceptance of printing quote with Journal Graphics for 200,000 new Seattle Southside Vacation Planners. The publication is a 4-color, 8 3/8 x 103/4" 48 page plus 4 page cover for the amount of $62,448.00. BACKGROUND Seattle Southside Vacation Planner is the official visitor guide produced in cooperation with the Cities of SeaTac, Kent and Des Moines through Seattle Southside Visitor Services. It continues to be one of Seattle Southside Visitor Services most successful resources for reliable visitor information; with a circulation of 100,000 annually for a total cost of .31 cents per guide. DISCUSSION Success is evidenced by the number of Vacation Planner requests received through the SeattleSouthside.com website, toll-free line, convention and groups, hotel concierge and walk-ins generated and tracked through the Visitor Center. Additionally, the publication offers excellent visibility for Seattle Southside Visitor Services within the local community and tourism industry. Reprinting the Seattle Southside Vacation Planner was approved collectively by the Tukwila, SeaTac, Kent and Des Moines Lodging Tax Advisory Committees and included additional dollars appropriated this year to cover the expense of reprinting. Journal Graphic printed the Vacation Planner previously in June 2005 and again provided the lowest bid out of five. See attached quotes. This publication is most cost effectively produced on a web press and there's only a hand full of printers regionally with this capacity. To insure quality it's also important to select a printer within driving distance so staff may be present for a "press check" at time of printing. Budget impacts: There is no additional budget request for this item. The cost for printing this publication is budgeted within the Council approved 2007 Tourism Program budget; however, because the proposed contract amount is over $25,000, it requires Council approval. RECOMMENDATION Authorize Mayor to sign an acceptance of printing quote with Journal Graphics for 200,000 new Seattle Southside Vacation Planners in the amount of $62,448.00 .}i i(i N.11. r11) Avp. Pori I:mr 1 )r 'grm :17211)-1(;‘) 1 February 23, 2007 ourna= Graphics C'u auarrcial Priarrrs Karla Lindula SEATTLE SOUTHSIDE VISITORS SERVICE 14220 INTERURBAN AVE SUITE 130 TUKWILA WA 98168 Quote Number: 15779 Salesperson: John Murray Quote Date: 2/22/2007 Estimated By: STEVE Seattle Southside Vacation Planner 8 3/8 x 10 3/4" 48pg plus 4pg Cover. Cover prints 4cp/ 4cp on 100# Capistrano gloss book, Text prints 4cp/ 4cp on 60# Capistrano gloss book. PDF files supplied to JG guidelines for CTP output Imposition Contract color proofs for approval. Saddlestitch on the 10 3/4" edge. Bulk pack in junior cartons*. FOB JG Dock. Approximate cost for one dock -high delivery to Kent WA 98032 estimated separately. *Note: packed approximately 102 books per carton. Additional cost for FGV on outside cover, $257 for 150m, $280 for $175m, $303 for $200m. Quote Totals Quantity: 150,000 175,000 200,000 Note: Because of variations in manufacturing, quantities may vary by the following percentages: 0 -10m -5% 10m -50m -3% 50m -100m -2.5% 100m -2% Final invoice price will reflect quantity shipped. Price: 47,346.00 54,498.00 61,199.00 Per /M: 315.64 311.42 306.00 Shipping: 1,172.00 1,172.00 1,249.00 Total: $48,518.00 $55,670.00 $62,448.00 Add'l M's: 286.24 286.00 283.75 Thank you for the opportunity to submit this quote. Shipping costs are approximate, for estimating purposes only. Actual price will be based on carrier rate at time of shipment. Shipping costs are the sole responsibility of customer. Title to the products identified in this Quote transfers to customer FOB Journal Graphics offices in Portland, Oregon, and will be separately set forth on the Invoice. Paper price based on current market price at the time paper is ordered. Final pricing is subject to review upon receipt of actual job. Our quote is based on the above specifications and is subject to the terms and conditions on the attached page. Quoted prices reflect current cost of labor and materials and are subject to change. Quotes are valid for 30 days from quote date. We accept the above quote an attached terms. We au r Accepted by: l da 5 Quantity Page count: POL), OW q L L1 Q 44f(;Aipr ournal Graphics to proce 1es in date: d rah th r Identified in this Quote. J Requested delivery date: —7 /2 /D`7 p r ,13— 3Le 1JO- `.i1 Thank you, Job Title Description Final Size (WxH) -2 Quantity Price Each Bleeds Cover Text Furnished Postscript plate -ready (PDF) files to our specifications, along with Native Files on Disk. Files to be supplied as Single page hi -res PDF's, with bleeds. Proofs Imposed inkjet; color digital imposition proof (DIP) Finishing Saddlestitched. Packaging /Freight Carton packed Bulk FOB Factory Notes Kevin Graves Cenveo Seattle Karla Lindula Seattle Southside 14220 Interurban Ave. South Suite 130 Seattle, WA 98168 07 -08 Visitors Guide 48pg 4pg Cover 8.375" x 10.75" All Sides 100# Gloss Book 4/4 4C Process (medium coverage) 60# Gloss Book 4/4 4C Process (medium coverage) Any Mailing/ Distribution /Fulfillment /Inventory Services to be quoted separately. 150,000 $57,329 $0.3822 175,000 $65,493 $0.3742 200,000 $73,652 $0.3683 250,000 $89,865 $0.3595 480 Andover Park East Seattle, WA 98188 206 575 -3500 206 575 -3575 fax kevin.graves @cenveo.com March 15, 2007 206 575 -2489 206 575 -2529: F Karla ©SeattleSouthside.com Estimate No. 58235 Accepted by: Karla Lindula for Seattle Southside X Date Terms of sale: Net, cash, 30 days from date of invoice on approved credit. The attached terms conditions are a material part of this quotation, include a limited warranty, disclaimers of warranties, and a limitation of customer's damages and remedies. Acceptance of this offer includes acceptance of all terms conditions. All applicable federal, state and local taxes will be added to the prices herein. Prices are subj. to change based on availability of materials, press time and current paper price. Failure to adhere to agreed -upon schedules may result in addl charges. Quotes over 30 days old are subject to review. TELDCN PRINT MEDIA March 19, 2007 Attn: Karla We are pleased to submit a quotation for the following project: Our Quotation No: Project Name: Format Page Size: Stock: Ink: Finishing: Packaging: Delivery: 45260 Visitor Guide 52 page self cover 8 3/3 10 7/8 Sonoma Gloss Text 80 lb 4 color process throughout Saddle Stitch Carton Pack FOB Certified Folder Display Service, SeaTac, WA 98198 Supplied by client: Digital Files Supplied byTeldon: Color Proof and Blueline Quantity: Price: Freight Chris Mills Senior Account Manager 150.000 64,641 US 200,000 83,393 US Quotation letter All prices are given in US dollars. Thank you for the opportunity to present this quotation. Should you require any further information or assistance, please do not hesitate to call. Yours sincerely, 107 -2940 Jutland Road Victoria, BC Canada V8T 5K6 Phone: Fax: 1.866.478.2445 1.866.478.2435 www.teldonprintmedia.com Customer: Price: TIMES LITHO 1829 PACIFIC AVENUE FOREST GROVE, OR 97116 800- 233 8429/503- 359 -0300 FAX: 503 -357 -3754 Seattle Southside Visitors Services Karla Lindula Georgi Komraus is pleased to submit this quote for your review: Description: Vacation Planner Quantity: 150,000, 175,000 and 200,000 Size: 8 3/8" x 10 7/8" Page Count: 48 -Pages 4 -Page Cover Pre Press: Files supplied to printers specifications. Digital low -res proofs and Hi -res contract color proofs included. Paper: Cover: 100# no. 2 gloss book. Text: 60# no. 3 gloss book Ink: Four color process on all pages. Bindery: Saddlestitch along the 10 7/8" spine. Packing: Packaged 100 per carton and packed on pallets. Delivery: FOB Kent, WA. Terms: Standard terms net 30 days from date of shipment, upon approved credit. 150.000 175.000 200.000 Add' 1 1.000 $53,329 $60,859 $68,307 $299.60 TIMES LITHO Quote 3:6612 Date: April 4, 2007 If you provide PDF files to specifications deduct $8.00 per process color page (52 -Pages $416 off the print price). Prices quoted DO NOT INCLUDE any Federal, State, Local or other applicable taxes. All prices are based on the current cost of labor and materials and are good for 30 -days from the date of this quote excluding paper. PAPER PRICES WILL PREVAIL AT TIME OF MILL SHIPMENT. In the event that, after signed, this agreement is canceled or postponed Northwest Web Times Litho will invoice customer for paper that has been ordered, labor incurred and /or other materials that have been purchased. Acceptance of this quote is subject to the standard terms and conditions of all Northwest Web Times Litho agreements (See Attached). Customer's signature on this quote letter, along with the signed approval of Northwest Web Times Litho management, shall constitute the agreement between us. Accepting for the Client Northwest Web Management Approval Date Date Press Check: I will be present at the press check at the scheduled time Initial. •I will not be present at the press check, therefore I authorize Northwest Web /Times Litho to approve and direct production on my behalf. I will abide by their decisions as though they were my own Initial consolidotedpress Acct No. For: Client Phone: Client email: Job Name: Customer: Paper: Specifications: Prepress: Proofing: Sheet Press: Heatset Web: Bindery: Other: Shipping: Price: Additional: Terms: Effective Solutions in Print Karla Lindula Seattle Southside Visitor Service 14220 Interurban Ave. S., #130 Seattle, WA 98168 (206) 575-2489 Karla @Seattle southside.com Seattle Southside Vacation Planner 48 pages cover, 8 -3/8 x 10 -3/4. Customer to supply plate ready digital file and color lasers for all pages. Sheet Press Cover 100# Gloss Book 35.5" Heatset Text 60# House Gloss 35.5" Impose, postscript, make plates. Position proof digital color proof on process color. Cover prints 4CP both sides as 4up on 35.5x23.5 bleed trim. Text 3 -16's print 4CP all pages bleed trim. Saddle stitch, trim and pack on skids. None Hold for shipping instructions; F.O.B. Consolidated Press in Seattle. Cost /book 100M conies $35,598 0.3560 150M conies $50,676 0.3378 Price Quotation 200M conies $65,755 0.3288 April 17, 2007 Add'l M's $301.58 SSVS -07 -08 Planner- 48±c.xls Seattle Southside Vacation Planner 48 pages cover Quotations are based on the specifications above. CPI can re -quote job when it is submitted if it does not conform to the original information on which the quote was based. -Terms are 50% down and balance COD unless prior arrangements are made with our accounting department. -Past due invoices will be charged interest at 1.5% per month. Overruns or underruns will not exceed the order quantity by more than 3 -Since paper prices change frequently, after 30 days quote may require repricing. Thank you for allowing us to provide you with this quotation. If you have questions please feel free to call us. Wesley Stone ext 311 Gary Stone Account Manager General Manager ak X api,pdi,ppi FIRST QUARTER REPORT TO COUNCIL January 1 - March 31, 2007 Prepared for Finance & Safety Committee MAYOR'S OFFICE 1ST QUARTER SIGNIFICANT ISSUES The first quarter saw the Mayor's office concentrating on two focus areas: the Tukwila South project and requests, and Federal appropriations and agency grants. In the second quarter it is anticipated that jail space and "green initiatives" will occupy a lot of Mayor's office time and effort. BUDGET PROGRAM GOALS 1. Identify opportunities for "Green City" initiatives such as alternative enerqy vehicles and "qreen" buildinq/maintenance practices: Ongoing. 2. Continue efforts to improve Tukwila International Boulevard: Ongoing. 3. Continue efforts to develop Tukwila Villaqe: Ongoing. 4. Continue oversiqht of Tukwila South annexation and proiect: Ongoing. 5. Continue efforts to establish quality affordable housinq and to improve existinq housinq stock: Ongoing. 6. Continue efforts to secure Federal appropriations in support of key infrastructure and other capital proiects: Ongoing. ECONOMIC DEVELOPMENT 1ST QUARTER SIGNIFICANT ISSUES During the first quarter we invested significant time as part of the Southwest King County Economic Development Initiative (SKCEDI) to create a joint marketing plan for our region. This work will continue and we should have a plan in place this summer. We also invested significant time working with Gardner- Johnson on their real estate market analysis. BUDGET PROGRAM GOALS 1. Coordinate Tukwila Villaqe development: Metrovation (Ron Sher) worked on recommendations for the site and will present to Council in April. 2. Expand business attraction marketinq materials: Hired an intern for one day per week to create marketing pieces for the Urban Center and Tukwila International Boulevard. 3. Improve the 'Think Tukwila" website: The Information Technology group improved the look of the homepage. 4. Continue relationships with businesses and property owners in the Tukwila Urban Center (TUC): Ongoing. 5. Actively support revitalization on Tukwila International Boulevard: The economic research firm of Gardner-Johnson presented a real estate market analysis to Council in February. 6. Continue to advise on Tukwila South development: Ongoing as needed. 7. Support City departments in efforts impactinq the business community such as updatinq the Siqn Code and creatinq a broad based system of development impact fees: Ongoing as needed. 8. Continue work on furniture retailers' collaboration and ioint marketinq efforts: Next meeting to be scheduled in Summer 2007. Equity & Diversity Commission BUDGET PROGRAM GOALS 1. Assist residents to overcome lanquaqe barriers by helpinq them qain access to information and resources in the community: Ongoing. 2007 First Quarter Report to Council Prepared for Finance & Safety Committee Page 2 2. Link aqencies and residents to interpreters and translators to assure our city is an inclusive community: Ongoing. 3. Work with school and community qroups to promote issues 0 equity and fairness and support cultural proqrams. education and traininq: Ongoing. Hotel/Motel Tax BUDGET PROGRAM GOALS 1. Continue efforts to market Seattle Southside as a premier travel destination: Advertising & public relations campaign implemented resulting in increased media coverage and Visitor Center inquires. 2. Support positive relationships between travel and tourism industry representatives. business community representatives and city qovernment: . Vacated business relations coordinator staff position filled, business contacts are up significantly as a result. . 2006 Community Reports completed to all four SSVS City Councils. . All time record attendance at the Feb. 2007 Tourism Networking Committee. . Continue to serve on the Board of Director representing Seattle Southside for the Washington State Convention and Visitors Bureau Association, Washington State Visitor Centers Association, Seattle Sports Commission, Seattle- International Affiliations of Travel Professionals (SKAL) 3. Update and reprint the Southside Vacation Planner. 2007-2009 edition: Planning underway, design and print quotes complete, new photography in process. 4. Implement proqram performance reportinq based on quidelines provided bv Destination Marketinq Association International: Scheduled to begin winter quarter 2007. 5. Continue efforts to increase commission revenue: Commission for travel package arranged through SSVS in place with Hertz and Enterprise car rental, Alaska Airlines, Clipper and I.H.S. Advantage.com (online hotel reservation system). Sister Cities Committee BUDGET PROGRAM GOALS 1. Continue to raise funds for future visits: Ongoing. . 2. Plan Sprinq 2007 visit to Japan: Pending further correspondence with The Dalles. 3. Attain non-profit status for Sister City orqanization: Postponed. HUMAN SERVICES 1ST QUARTER SIGNIFICANT ISSUES: . Post January stann increased our participation in emergency preparedness issues including ARC training. . Created map of area human services, working on new one page directory. . Supported Jaycee bingo connections to local non-profits. BUDGET PROGRAM GOALS 1. Implement. manaqe and monitor 2007 contracts: Most contracts are in place for the year. 2. Implement ESULiteracv efforts as results of 2006 Summit: Provided update to Council, entered into contract with Literacy Source. Coordinating with United Way around venture funds. Met with Highline Community College, Para Los Ninos and Tukwila school district. 3. Implement. manaqe. monitor Minor Home Repair proqram with cities of SeaTac and Des Moines: Completed interlocal agreement with all cities. Received monitoring by King County. 4. Provide staffinq for Capacity buildinq proiect with Tukwila Pantry and Tukwila Community Schools Collaboration (TCSC): Project near completion with Pantry, 2 offsite trainings provided. 2007 First Quarter Report to Council Prepared for Finance & Safety Committee Page 3 5. Build increased communication/coordination with community orqanizations: Held provider meeting, reoriented school staff to current services, participated in school safe and drug free group, worked with South King county community network on domestic violence issues. 6. Provide same day information and referral response: Increased advocacy for vulnerable adults. Served 232 requests for information and provided 18 hours of advocacy/support. 7. Fill vacant Advisory Board position: Still seeking a business representative. 8. Provide support for sub-reqional human services communication/planninq: Participated in SKC Homelessness Forum, human service planner meetings, capacity building meetings. MUNICIPAL COURT 1ST QUARTER SIGNIFICANT ISSUES This quarter we spent a great deal of time preparing to start our Jail Alternatives Program. We prepared all necessary forms, trained the court team, and completed a few "dry runs". Our public defender caseload and docket have become somewhat of a concern. We met with the lawyers and will continue to work with them to help lighten the load. We discussed possibly adding a % day calendar dedicated to public defender review hearings and inmate physical transports. Currently, the transport officer transports, on average, 16 inmates from various jails to meet with their lawyers and have their cases heard. This routine occurs every Wednesday when we already have 120-140 defendants scheduled to appear out of custody. BUDGET PROGRAM GOALS 1. Implement and expand the Jail Alternative Proqram: Ongoing. Plan for program is complete. An overview of the plan was presented to the Finance and Safety Committee and to Council. We are currently awaiting the internal job posting for this position and subsequent hiring process. We hope to have the program up and running by the end of April. 2. Participate in City Hall Space Study in order to address critical space/storaqe needs: Ongoing. The Court Administrator and key staff members met with space planners and vendors to help meet the staffs' need for more room and storage space. 3. Address current public defense needs and evaluate caseload/calendar volume: Ongoing. We hope to get a better idea of what needs to be done to address the high volume public defender dockets after the Jail Alternative Program is in full swing. The Jail Alternative Specialist will be responsible for public defense screening and we anticipate the more thorough process may alleviate some of the more immediate pressing needs to reduce this load. 4. Provide additional traininq for court staff and continue to review and address staff traininq needs: Ongoing. Recently, two staff members attended a statewide court-training event in Pasco and returned to share valuable court updates with the rest of the team. We have similar events planned in the near future. DEPARTMENT OF ADMINISTRATIVE SERVICES 1ST QUARTER SIGNIFICANT ISSUES Assisted departments on a variety of employee issues, including investigations; completed details of contract agreement with USW (Police Non-Commissioned); completed Phase I of the key-card access system (picture ID and cards for those needing key access); processed ten Family Medical Leave requests, including four workers' compensation claims; processed two King County Disability Board applications; recruitment and selection processes impacting all of the Personnel and Civil Service staff: processed 299 job applications and interviewed 37 applicants for regular positions; processed 15 spring break temporary hires for P&R; re-advertising for three regular positions due to dissatisfaction with applicant pool; ongoing lateral police officer recruitment - one tentative offer extended; entry police oral boards (36 applicants, 21 passed); ongoing police records clerk recruitment (89 applicants, 31 passed); 2007 First Quarter Report to Council Prepared for Finance Safety Committee Page 4 firefighter oral boards (13 passed out of 17 applicants); lists established; conducted five employee orientations; prepared AWC WellCity award application and coordinated eldercare lunch learn; coordinated Sister Cities activities /visit pending re- assignment of these activities; backup to City Council due to staff vacancy; issued 1,681 (2007) business licenses; mailed second (361) and third (149) notices; issued 34 adult entertainer manager licenses, one adult entertainment cabaret, two cabaret, one cabaret manager, two no -fee special sales; retrieved 48 files for various departments from the records center; accepted 182 passport applications (average of 15 per Monday during the quarter); provided 41 notary services; produced February and April Hazelnuts; produced spring /summer recreation brochure; updated TMC; coordinated 12 public records requests; oversaw development of electronic index for use in identifying 187 litigation files that remained open after 15 years; coordinated 11 Council agenda packets, six F &S packets, and six CAP packets; completed specialized Cisco configuration training for two IT staff; Network re- configuration for INet installation, including Court connectivity to City's network; began development of graffiti management system with Parks and Public works; database support and customization for CLASS (P /R), RAIN and Justice (PD), and Tourism; continued clean -up of code and visual displays for website and intranet; prepared and mailed business and residential surveys regarding Broadband Connectivity for Valley Cities Group feasibility study; updated point of sale PC and peripherals for pool and TCC; maintained patrol car laptops; 50% of new GUI program installed. BUDGET PROGRAM GOALS Personnel 1. Settle Police Non Commissioned (United Steel Workers) labor aareement: Settled. 2. Negotiate and settle Police Commissioned (Guild) labor aareement: Pending. 3. Neaotiate and settle Fire (International Association of Fire Fiahters) labor aareement: Pending. 4. Distribute Health Insurance Portabilitv and Accountabilitv Act policies and procedures, establish committee. and conduct trainina: Pending. 5. Co- create with Public Works, policies, procedures and systems for establishina and manaainq kev- card system(s): General guidelines provided in memo form, which need to be converted into a policy statement. 6. Review and beain undatina Personnel Policies and Procedures: Pending. 7. Provide healthcare trainina to all emplovees: Initial discussions with Healthcare Committee scheduled. 8. Review status of emolovee safetv program and revitalize program elements: Pending Personnel Assistant starting work. 9. Prepare draft of Civil Service desk manual: Pending. 10. Complete basic National Incident Manaaement Svstem trainina and mission critical department functions for all divisions: Attended initial training in how to write Continuity of Operations Plans. City Clerk 1. Review and update Citv Clerk's Office records retention schedule: Ongoing. 2. Continue staff trainina on LaserFiche 7.0: Ongoing. 3. Review and update reauirements and fees for business licenses and include "non- business" registration process: Pending. 4. Complete basic NIMS trainina and mission critical department functions for divisions: NIMS training completed. Essential department functions pending. 5. Continue to inventory and identifv historical documents stored in vault and Cita Clerk files in preparation of Centennial Celebration in 2008: investigate outside storaae for historical documents and records: Ongoing. 6. Investigate Access (software) conversion trainina as basis for business license data (convert business license data from Rbase to Access): Pending. Information Services 1. Uparade current database applications. applvinq necessary software patches as required: Ongoing. 2. Build redundancv into Citv's e-mail system to reduce downtime and provide availabilitv for emeraencv operations situations: Ongoing. 2007 First Quarter Report to Council Prepared for Finance & Safety Committee Page 5 3. Upqrade/standardize systems to achieve compliance with NCIC2000 standards for PD: Ongoing. 4. Beqin and coordinate discussions and planninq for web site and Intranet re=desiqn process, to include Council. City Administration and departments: Ongoing. 5. Research automated deployment server solutions to increase technician efficiency and decrease rollout time for installation, software upqrades, and imaqe chanqes on servers, PC's and laptops: Ongoing. 6. Complete network switch installation to provide fiber connectivity for the Court, State 51 and Minkler locations. as well as VLAN seqmentation citywide: Ongoing. 7. Complete basic NIMS traininq and mission critical department functions for division: Ongoing. CITY ATTORNEY 1ST QUARTER SIGNIFICANT ISSUES This quarter has seen continued significant effort to reach agreement on the Tukwila South annexation. In addition, the City has reached a settlement with Southgate- Anderson LLC for the contamination of the City's right-of way. Our Department continues to assist code enforcement personnel in proactive efforts throughout the City. Further, the legal department is working with staff to develop and formalize both public disclosure policies as well as electronic document retention policies. BUDGET PROGRAM GOALS 1. Provide citywide traininq in coniunction with Administrative Services related to personnel issues: Ongoing. 2. Update and revise standardized contracts and other form documents: Ongoing. 3. Work with City staff on Tukwila International Boulevard (Urban Renewal District) revitalization efforts from land use, public works and Police Department perspectives: Ongoing. 4. Work with City staff on reqional issues and reqional proiects or proposals impactinq the City: Ongoing. 5. Work to keep prosecution costs down (Le., reduction in overall number of iury trials, if possible): Completed. 6. Continue to assess overall enforcement strateqy of adult entertainment requlations and explore aqqressive methods to qain compliance: Ongoing. 7. Assist staff in developinq LID proqram: Ongoing. 8. Work with City staff on code enforcement issues and on strenqtheninq provisions of the Tukwila Municipal Code to allow for more effective code enforcement: Ongoing. 9. Work with the Department of Community Development on Comprehensive Plan update, shoreline manaqement issues, and Endanqered Species Act issues: Ongoing. 10. Develop operatinq procedures for litiqation process: Ongoing. 11. Work with City staff to develop streamlined procedures for administrative hearinqs and non-tort Iitiqation: Ongoing. FINANCE DEPARTMENT 1ST QUARTER SIGNIFICANT ISSUES In addition to attending to the daily, weekly and monthly business cycle activities and meeting the related deadlines, staff and the department as a whole: o Are preparing for the annual financial and legal compliance audit administered by representatives of the State Auditor's Office. o Received a Certificate of Achievement for Excellence in Financial Reporting Award from the Government Finance Officers Association for the 2005 Comprehensive Annual Financial Report. o Completed a transition in personnel for the risk management support duties. 2007 First Quarter Report to Council Prepared for Finance & Safety Committee Page 6 On a further note, hiring for the Senior Fiscal Coordinator was completed in the 1st quarter with David Hauntz beginning his employment with the City on February 12, 2007. Filling this position in a timely manner was absolutely critical given the timing and the type of activities associated with a fiscal year end. Finance Department staff is to be commended for picking up a variety of duties in addition to their regularly assigned responsibilities thus ensuring a continuity of operations during the vacancy period. BUDGET PROGRAM GOALS 1. Complete Comprehensive Annual Financial Report (CAFR) by May 31. 2007: In progress. 2. Develop Budqet Manual by June 30. 2007: In progress. 3. Develop Risk Manaqement policies and procedures: No update to report. FIRE DEPARTMENT 1ST QUARTER SIGNIFICANT ISSUES The first quarter of 2007 was a busy time. We took delivery of the first of two replacement pumpers (the second one is scheduled for a third quarter delivery). All department crews participated in live fire drills. We hosted Zone 3 multi -company drills at the old Fatigue Technology site. The theme of the drills was wide area search/air management. Over 300 fire department personnel from the zone attended the drills. We conducted our annual chiefs' retreat. Lt Sacha taught a class at the training officers conference and was elected as a member of the Board of the Washington State Training Officers and Secretary of the Zone 3 Training Officers Committee. Chief Grisham was assigned to represent King County as the Hazardous Materials Representative to the King County Training and Exercise Committee. Our training records were audited to verify that all of our officers are trained and certified to the standard of Instructor 1. Finally, our newest employee, Patrick Smith, a lateral entry firefighter, began his career with us. BUDGET PROGRAM GOALS Administration 1. Conduct annual manaqement traininq: To be scheduled later in the year. 2. Review and update department policies and procedures as needed: Ongoing (2 updated 1st qtr). 3. Coordinate preparation for pandemic flu: In process. 4. Coordinate NIMS traininq for City personnel: To be scheduled. 5. Add. upqrade or replace department computers as needed: Coordinating with IT. 6. Apply for applicable qrants: Fire Act Grant 2nd qtr. 7. Order replacement enqine: Completed. 8. Update six-year plan: In process. Suppression 1. Test all fire hoses. apparatus pumps. and ladders to meet manufacturer's specifications: 2nd, 3rd, & 4th qtrs. 2. Complete all assioned company level inspections: Ongoing. 3. Participate in public education events: Ongoing. 4. Participate in scheduled traininq: department. zone. reqional. national: Hosted significant Zone 3 training. 5. Complete process of outfittinq and placinq replacement fire enqine in service: Completed. 6. Provide specifications for replacement of fire enqine in 2007 budqet year: Ongoing. 7. Develop small tool replacement schedule: Ongoing. Fire Prevention & Investigation 1. Continue convertinq fire protection system plans to compact disc storaqe media: Ongoing. 2. Establish new position for Public Educator/Public Information Officer and develop a public education proqram. includinq the CERT Proqram: Job classification at Personnel. 2007 First Quarter Report to Council Prepared for Finance & Safety Committee Page 7 3. Complete phase II of fire prevention workspace remodel: Ongoing. 4. Have new fire prevention officers attend police academy to obtain limited commissions: Working on scheduling. 5. Implement ATF K9 proqram: Ongoing. *Plan Review Fees Collected: *Special Permit Fees Collected: *Re-inspection Fees Collected: First Quarter $10,731.00 $16,500.00 $ 80.00 Yearly Totals $10,731.00 $16,500.00 $ 80.00 *Initiallnspections: *Reinspections: *Night Life Safety Inspection: First Quarter 311 183 49 Yearly Totals 311 183 49 Training 1. Continue to tailor the Department traininq proqram to comply with Federal and State requirements and to meet the needs of our personnel: Ongoing. 2. Continue to update. revise and administer the recruit traininq process: Ongoing. 3. Assist with the development. schedulinq and presentation of Kinq County Zone Three ioint operations traininq: Making progress; ongoing. 4. Continue creation of Zone Three traininq obiectives: Ongoing. 5. Maintain and update the 4-year traininq schedule: Have not started yet. 6. When authorized. plan for a future traininq facility to improve the quality of traininq presentations: Waiting for authorization. 7. Observe and evaluate all crews in the performance of manipulative drills: Have not started. 8. Complete mandated (every 4 years) EVAP traininq to department apparatus drivers: In process. 9. Incorporate new firefiqhter Emerqencv Scene Accountabilitv system: In process. Facilities 1. Install automatic standby power at all stations: 303 fund dependant. 2. Paint interior of Station 52 and Station 53. interior and exterior of Station 51: 303 fund. 3. Remodel/relocate kitchen at Station 51: 303 fund. 4. Paint apparatus bay at Station 54: 303 fund. 5. Research electronic air filterinq for each station: Incomplete. 6. Beqin preliminary planninq for a future facility study: Ongoing. 7. Replace existinq Fire Department Headquarters siqn at Station 51: Re-finished in 2006. Hazardous Materials Team 1. Continue attendance at ODP (Office of Domestic Preparedness) classes: As available. 2. Continue to support Tukwila PD and Kinq County HazMat Providers Group: Significant participation. 3. Complete all required traininq for Technician Certification: Ongoing. 4. Provide and complete all required traininq for suppression crews for First responder Operations Level Certification: Ongoing. 5. Complete 6-year budqet and traininq calendar to accompany the department's 6-year strateqic plan: Delayed. 6. Develop apparatus and supply inventory to support the department's new bar code inventory system: Delayed. Rescue Team 1. Pursue the placement and construction of at least one boat ramp within the City of Tukwila: Ongoing. 2. Work with Boeinq Fire Department to develop rescue procedures from overhead cranes and cat walks: Completed. 3. Develop a skills and procedure manual for suppression personnel: Ongoing. 2007 First Quarter Report to Council Prepared for Finance & Safety Committee Page 8 4. Develop swift water operations traininq and certification for a minimum of five (5) non-rescue team members: Ongoing, as individuals commit. Ambulance, Rescue & Emergency Aid 1. Complete all 2007 competency-based traininq obiectiyes: Ongoing. 2. Provide 2007 competency-based instructor traininq for Department instructors: Ongoing. 3. Provide first aid, CPR and public access defibrillation traininq to public and City employees: 1st qtr class complete. 4. Provide onqoinq advanced auto and commercial vehicle extrication traininq: Ongoing. 5. Provide onqoinq mass casualty traininq for Department personnel: Ongoing (County curriculum). 6. Provide first aid/CPR instructor traininq for Department instructors: Ongoing. 7. Provide loqistic support and defib proqramminq to enable the department to participate in the Rescue Outcomes Consortium (ROC) study: Study in progress. 8. Sponsor Department Explorers to a Kinq County EMT course: As requested by qualified applicants. 9. Repair, clean. inspect. test and calibrate specific aid equipment: Ongoing. 10. Participate in new technoloqy evaluations offered by the Kinq County Medical Proqram Director: Participating in SPHERE program. 11. Outfit two new Mass Casualty Incident trailers paid for with Sound Transit Mitiqation monies: In process. FIRE DEPARTMENT INCIDENT RESPONSE EMERGENCY RESPONSE STATISTICS 2006. 1- 308 682 308 682 % Increase/Decrease -1.25% -5% -1.25% -5% 1st Qtr FIRE 1st Qtr AID Year to Date FIRE Year to Date AID 312 716 312 716 POLICE DEPARTMENT 1st QUARTER SIGNIFICANT ISSUES . Effective January 1S\ the three Police Department Commanders rotated assignments. . In January Major Crimes Unit and Tukwila Anti-Crime Team detectives worked together to complete the investigation of a stolen Boeing laptop that contained sensitive information of thousands of employees. They were successful in recovering the computer. . Detectives are working closely with FBI agents/analysts, DEA task force, Seattle Police, and the gambling commission to investigate the Hoang Nguyen homicide, which occurred in January, and the related criminal organization. . Our department is actively participating with South King county Community Network in reviewing Tukwila community efforts to assist children who are impacted by Domestic Violence crimes. . Our Community Policing Coordinator completed the development of, advertisement for, and coordination of Tukwila's first Citizens' Police Academy. The first class will be held on April 4. . Our new K-9 Team began their training program. . We completed our annual records destruction. BUDGET PROGRAM GOALS Administration 1. Recoqnize excellent performance: Ongoing. 2. Resolve community problems thouqh partnerships and problem solvinq: Ongoing. 2007 First Quarter Report to Council Prepared for Finance Safety Committee Page 9 3. Work with and strengthen reaional oartnershios: Ongoing. Patrol 1. Advance officer safety throuah upgrades in eauioment and trainina: Ongoing. 2. Enhance response capabilities to incidents of terrorism and weapons of mass destruction: Ongoing. 3. Focus patrol resources to improve safetv in public soaces: Ongoing. 4. Complete the in -car video oroaram: Ongoing. Records /Evidence 1. Update the Records Manual to include current task outlines and procedures: Completed. 2. Destrov all records maintained by the Records Division that exceed or meet minimum aeneral retention schedule reauirements: Completed. 3. Preoare firearms and narcotics held in evidence for destruction: Ongoing. 4. Prepare and submit items of evidence for auction, as appropriate: Ongoing. Investigations (Major Crimes) 1. Assess detective assianments and make necessary adiustments in order to increase efficiencv: Completed. 2. Evaluate and adiust investiaative priorities: Ongoing. 3. Integrate Maior Crimes Unit (MCU) with our communitv outreach efforts: Ongoing. 4. Conduct auarterly reviews in order to assess effectiveness and direction of Unit: Ongoing. Special Operations /Crime Prevention/TrainingfTraffic 1. Conduct auarterly reviews in order to assess the effectiveness and direction of the Unit: Ongoing. 2. Maintain crime Drevention programs that facilitate our partnerships with the communitv: Ongoing. 3. Reduce the impact of crimes related to drugs, vice and pangs throuqh proactive enforcement: Ongoing. 4. Reduce soeedina through increased visibility and traffic enforcement: Ongoing. 5. Reduce traffic collisions in targeted areas of the Citv: Ongoing.