HomeMy WebLinkAboutFS 2007-10-01 Item 2C - Resolution - Dissolutions of Change and Petty Cash FundsOctober 1, 2007
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From:
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Lej/
City of Tukwila
Department of Finance Kevin A. Fuhrer, Finance Director
Mayor Steve Mullet
Finance Safety Committee
General Fund (000):
6300 Building (DCD) Change Fund (1)
Municipal Court Petty Cash Fund (2)
General Fund Total
MEMORANDUM
Kevin Fuhrer, Finance Director
Finance Department
Proposed Dissolutions of Change and Petty Cash Funds and Repeal of
Resolution No. 1582
The attached proposed resolution will dissolve the 6300 Building (DCD) Change Fund and the Municipal
Court Petty Cash/Witness Fee Fund levels as follows:
100.00
500.00
600.00
(1) As per the Permit Coordinator's request on 09/20/2007, it is the Department of Community
Development's desire to establish the future acceptance of debit/credit cards from permit applicants as a
form of payment for permit fees which would eliminate the need for a change fund and its use. Therefore,
the dissolve of the 6300 Building (DCD) change fund is appropriate at this time.
(2) As per the Court Administrator's request on 08/24/2007, it is the Municipal Court's desire to
discontinue the practice of disbursing witness fees in cash from an imprest fund. The proposed
processing of future witness fees will be for the Court and its designated staff to request the issuance of
claims checks through the Finance Department's accounts payable system.
Once the City approves to dissolve the 6300 Building (DCD) change fund and the Municipal Court's petty
cash /witness fee fund through the repeal of Resolution No. 1582 —these will be replenished to their
current levels, verified and returned to the General Fund cash balance sheet accounts, respectively.
6200 Southcenter Boulevard Tukwila, Washington 98188 -2544 Phone: (206) 433 -1838 Fax: (206) 433 -1833
Email: kfuhrer@ci.tukwila.wa.us
DRAFT
A RESOLUTION OF TIlE CITY COUNCIL OF THE CITY OF
TUKV>'ILA, WASHINGTON, DISSOLVING TIlE 6300 BUILDING
(DCD) CHANGE FUND AND TIlE :1\.1UNICIP AL COURT PETTY
CASH FUl\TJ)i AND REPEALING RESOLUTION NO. 1582.
WHEREAS, the Tukvdla City Council previously established Change Funds and Petty
Cash Fund levels, most recently by Resolution No. 1582 passed July 5, 2005; and
WHEREAS, there is concensus to dissolve the 6300 building (DCD) change fund of
$100.00, which is no longer required for operations; and
WHEREAS, there is concensus to dissolve the Municipal Court petty cash fund of 8500.00,
which is no longer required for operations;
NOW, THEREFORE, TIlE CITY COUNCIL OF TIlE CITY OF TUKlVILA,
WASHINGTON, HEREBY RESOL YES AS FOLLOWS:
Section ~ The Change Fund levels are hereby set as follows:
Finance Department Water Fund 000 S 100.00
Municioal Court General Fund 000 150.00
Parks and Recreation General Fund 000 300.00
Golf Course Foster Golf Course Fund 411 1,200.00
(or less as needed)
Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department General Fund 000 $ 800.00
PoliceInvestigation/T~vila General Fund 000 5,000.00
Fire Department General Fund 000 350.00
Parks and Recreation General Fund 000 500.00
Public Works Div. II General Fund 000 350.00
Public Works Div. I General Fund 000 200.00
Section 3. Resolution No. 1582 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKvVILA, WASHINGTON, at a
Regular Meeting thereof this day of ,2007.
ATTEST / AUTIIENTICATED:
Verna Griffin, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM:
Filed with the City Clerk
Passed by the City Council
Resolution Number
By:
Office of the City Attorney
C: \ Documents and Settings \All Users \Desktop \Kelly\ MSDA T A \Resolulions \ 1582 Change Fund.do<:
LJ:KSN 9/26/2007
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Lily Are Cash Fund
From: Brenda Holt
To: Lily Jue
Date: 09/20/2007 12:22 PM
Subject: Cash Fund
Page 1 of 1
Lily,
The Permit Center is working on implementing a debit/credit process, therefore will not be needing the cash fund that was set
aside for the Permit Center.
Thanks
Brenda
file: /C:\Documents and Settings\Lily\Local Settings\ Temp\ XPgrpwise\ 46F26608tuk- mailCity- PO10016... 09/20/2007
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From:
To:
Date:
Subject:
Trish Kinlow
Hauntz, David
08/24/20073:08 pm
Witness Fee Payment Processing.
cc:
Hi David.
Bell, Amy
As we discussed a few weeks ago, I am concerned with witnesses being paid from a cash fund housed at
the Court. I would like to discontinue the practice of paying witness fees in cash from an imprest
account. I think it is in the best interest of the Court if we begin processing witness fees in the same
manner jury fees are paid: check processed through accounts payable. To accommodate this, the first
item if business is to get the witness fee imprest fund deposited with the City (this is your area of
expertise - just let me know what I need to do).
I drafted the attached procedure for the Court's use. Please review it and feel free to make any changes
you deem necessary in order for this to be a process both Departments can follow. As soon as your team
is on board, let me know and I will bring the $100.00 over to whomever you select to receive it.
Thank you for working with me on this issue.
LaTricia Kinlow
Court Administrator
Tukwila Municipal Court
(206) 433-7185
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WITNESS FEES
In an effort to keep with the State's requirement for internal controls when it
comes to accounting functions, witness fees will be processed through accounts
payable in the same manner as juror fees. To accommodate this effort, the
procedure to pay the $10.00 witness fee will be as follows:
o Court will issue the subpoena to the witness;
o Witness will appear for the hearing;
o The Prosecutor will sign the subpoena form to substantiate the
appearance of the witness by signing off on the form;
o The Witness will bring the form to the Court counter;
o Court will verify witness address when they come to counter.
o Witness is to initial next to the address listed on the subpoena indicating it
is their current address. If the address has changed, the new address is
to be written next to the incorrect address and then initialed by the
witness.
o Inform witness payment should be processed in approximately 10
business days;
o Forward to Lead Clerk or Court Administrator for payment authorization;
o Lead Clerk or Court Administrator will Sign-off and date at the bottom of
the form;
o Make a copy for the Court's account record;
o Lead Clerk or Court Administrator will submit request to pay witness fee
supported by a completed subpoena form to Accounts Payable Section for
processing;
City of Tukwila
Washington
Resolution No. 1582
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DELETING THE VNET PEITY CASH AND POLICE
INVESTIGATION FUNDS, AND REPEALING RESOLUTION NO. 1555.
WHEREAS, the Tukwila City Council previously eStablished Change Funds and Petty
Cash Fund levels, most recently by Resolution No. 1555; and
WHEREAS, the VNET fiscal agent duties will. transfer from the City of Tul-wila to the
City of Auburn effective July 1, 2005;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department Water Fund 000 $ 100.00
Municipal Court General Fund 000 150.00
Parks and Recreation General Fund 000 300.00
6300 Buildin2: mCD) General Fund 000 100.00
Golf Course Foster Golf Course Fund 411 1,200.00
(or less as needed)
Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Deuartment General Fund 000 $ 800.00
Police Investirntion/Tuk'l'roa General Fund 000 5,000.00
Fire Department General Fund 000 350.00
Parks and Recreation General Fund 000 500.00
Public Works Div. II General Fund 000 350.00
Municipal Court General Fund 000 500.00
General Fund - 000 200.00
Public Works Div. I
Section 3. Resolution No. 1555 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY..oF TUK\<VILA, WASHINGTON, at a
Regular Meeting thereof this 5 iA day of 4U Q[ {' ..2005.
ATTEST/AUTHENTICATED: j?~ L~
n _ c /? -,L- Pamela Linder, Council President
~U6. ~LUL
Jan#-. Cantu, CMC, City Oerk
Filed with the City Oerk
Passed by the City Council
Resolution Number
O&:. ,sC\.D5
o~. 95.0;)
I )r
By:
Offi
Change Fund 6/24/05
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