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Home My WebLink AboutFS 2007-10-01 Item 2D - Resolution - Annual Write-Off for Accounts Receivable MEMORANDUM To: Mayor / City Council From: Kevin A. Fuhrer, Finance Director #' Date: September 26, 2007 Subject: CANCELLATION OF ACCOUNTS RECEIVABLE The annual proposed resolution totaling $14,884.34 reflects amounts deemed uncollectible. The items listed have been through the City's collection program and have not been successfully resolved. Although we are writing them off the "official" City books, these amounts will still be subject to collection. These items include: False Alarms Account total of $521.50, NSF Checks Account total of $560.00 and all other Miscellaneous Billing Account total of $13,802.84. The funds affected will be properly adjusted. The process for tracking accounts receivable is quite thorough. The steps below are followed prior to the attached write-off resolution: . Invoice is sent to recipient by the Finance Department, payable in 30 days. . Second notice is then sent specifying due date before receivable is forwarded to collection agency. . Collection agency sends a series of three letters for the original amount due, with the final letter advising that legal action will be taken if payment is not made. If there is no response from debtor after the letter series, the debt is then reported to the National Credit Bureaus. . Collection agency then pursues legal action after the debtor is given a final opportunity to dispute the claim. This includes attaching checking accounts, garnishments, lawsuits and other legal methods. The items on the proposed resolution reflect those that have been through the process above and receivables are still due with the likelihood of collection being very low. We do collect amounts after write-offs, but very seldom. The City cannot revoke or deny a business license for non-payment of an accounts receivable claim. C:\Documents and SettingsWl Users\Desl'top\Kelly\MSDATA\Financelu\1emo from Kevin.doc KF:ksn 9/26/2007 Page 1 of 1 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, W ASIllNGTON, ORDERING THE CANCELLATION OF PAST DUE ACCOUNTS RECEIVABLE AND RETURNED CHECK "\^lRITE-OFFS. WHEREAS, certain receivables and checks have been deemed uncollectible after efforts by both the Gty and a collection agency have been unsuccessful; and WHEREAS, the City will continue to pursue these receivables when practical; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUI<V\'1LA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Miscellaneous Accounts Receivable. The total of $14,884.34 is deemed uncollectible. See Attachment A. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2007. ATIFST / AU1HENTICATED: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the Gty Clerk: Passed by the Gty Council: Resolution Number: Office of the Gty Attorney Attachment: --Attachment A, Past Due Accounts Receivable and Returned Check Write-Offs. C:\Docurnenls and Settings\All Users\Desktop \Kelly\MSDATA \Resolutions\ 1617 Cancellation of past due accounls.doc LJ:kn 9j26j20f}7 Page 1 of 1 Invoice Date Customer 01/0308 Advanced Hair Solutions 07/2006 American Medical Resonse 02/01/00 Brookstone 02/23/06 Brookstone 04/20/00 DvvightBnsmb|ott 03/21/05 City of Black Diamond 02/03/08 Extended Stay America 05/12/05 Foot Locker 04/19/05 Husky International Truck 00/1005 International Groceries 01/14/05 Jack in the Box (18400VVVH) 00/1508 Jack in the Box (iO40OVVVH) 10/82/85 Jack in the Box (16400 WVH) 12/00/05 Jack in the Box (13O5OInterurban) 08/02/06 Just Futons 10/1105 Linens and Thinqs 10/02/00 Microsoft 05/23/08 New United Motors 09/15/00 Norandex/Reynolds 10/12/06 Norandex/Reynolds 05/12/05 O| Cara Apartments 02/24/05 Pacific Rim Financial Grou 04/20/00 Scott M. Peterson 10/27/05 Pioneer Construction Services 11/08/85 Pioneer Construction Services 10/27/05 Roma Furniture 03/0200 Simply Thai (235Strandnr) 03/14/08 Simply Thai (235 Strander) 07/07/05 Sound Filtration Tech Inc. 05/12/05 Southcenter One Hour Cleaners 05/1005 Southcenter One Hour Cleaners 12/20/05 Target 08/3005 Toys R Us 02/15/00 Tukwila Garden Apartments 02/23/06 Tukwila Garden Apartments 03/14/00 Tukwita Garden Apartments 03/31/00 Tukwila Garden Apartments 07/20/08 Verizon Wireless 08/23/06 Verizon Wireless 08/29/08 Verizon Wireless 00/1500 Weisfield Jewelers 00/07/00 Woodside Apartments 08/19/08 Woodside Apartments ATTACHMENT A as of 09/26/07 Fund Invoice No. Amount Notes General R01002 60.00 To General R07151 85.00 To General R02028 60.00 To General R02041 85.00 To General M40616 4,757.34 To General MB0321 250.00 No General R02030 60.00 To General R05081 52.00 To General R04070 21.5OTo General R00108 24.00 To General R01007 60.00 To General R09194 60.00 To General R09215 85.00 To General R12280 110.00 To General R08156 85.00 To General R10239 16.25 To General R10219 110.00 To General R04093 60.00 To General R09197 60.00 To General R10220 General R05080 General R02033 General M40021 General R10251 General R11262 General R10245 General R03044 General R03048 General R07149 General R05083 General R05096 General R12293 General R08203 General R02033 General R02040 General R03051 General R03060 General R07145 General R08107 General R08173 General R06127 General R09187 General R09201 EPR 5/25/06 EPR 1/19/07 EPR 5/25/06 EPR 6/27/06 EPR 6/26/06 response EPR 2/1/07 EPR 9/19/05 EPR 9/20/05 EPR 9/20/05 EPR 9/20/05 EPR 9/26/07 EPR 9/26/07 EPR 6/27/06 EPR 2/2/07 EPR 1/10/00 EPR 8/10/07 EPR 2/2/07 EPR 8/10/07 85.00 To EPR 8/10/07 60.00 To EPR 10/24/05 60.00 To EPR 10/24/05 5.890.17 per City Atty-No EPR 60.00 To EPR 1/19/06 85.00 To EPR 1/19/06 60.00 To EPR 1/19/06 60.00 To EPR 6/27/ 8 85.00 To EPR 6/27/06 16.58 To EPR 10/24/ 5 85.00 To EPR 10/24/05 110.00 To EPR 10/24/ 5 60.00 To EPR 5/25/06 85.00 To EPR 1/10/00 60.00 To EPR 9/26/07 85.00 To EPR 9/26/07 110.00 To EPR 9/26/07 135.00 To EPR 9/26/07 60.00 To EPR 8/10/07 110.00 To EPR 8/10/07 135.00 To EPR 8/10/07 60.00 To EPR 2/16/07 60.00 To EPR 8/10/07 85.00 To EPR 8/10/07 For reinspection fee reinspection fee reinspection fee reinspection fee streetliqht pole/camera assembly 2005 JAG assessment reinspection fee balance of reinslection fee balance of reinspection fee balance of reinscection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee balance of reinsDection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee hit and run-streetliqht pole base reinspection fee reinspection fee reinspection fee-out of business reinspection fee reinspection fee balance of reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee reinspection fee Invoice Date Customer 12/20/05 08/09/06 09/18/06 09/18/06 09/18/06 09/29/05 09/29/05 09/29/05 06/15/05 06/15/05 09/29/05 10/20/05 12/28/05 11/17/05 02/28/06 03/29/06 03/29/06 11/17/05 11/07/05 08/09/06 11/17/05 Total False Alarms Return Date Customer 02/01/06 04/18/06 05/03/06 05/09/06 05/09/06 07/03/06 07/24/06 08/15/06 08/28/06 wmopmr Miscellaneous Bi|UnpTota� Computer Surplus Cucina Cucina Cucina Cucina Cucina Cucina Cucina Cucina Larson Residence Larson Residence Larson Residence K8en'oVVoorhouoa Men's Wearhouse Ma Quik Framing KAa(]uikFraming Rave Girl Starbuck's (806 SC Mall) Starbuck's (30UAPE) Starbuck's (300 APE) Starbuck's (300 APE) Starbuck's (300 APE) Verizon Verizon \NVR International W1uoic |and Purchasing Corp. (Suncoast) Leonard Sampson Binyam K. Tesfay Troy D Carruthers U| Troy D Carruthers 111 CYE Learning Center (Chas. Young) Matt Bledsoe Gwendolyn Crawford Tracy L. Lewis Returned Check Total Write-off Grand Total ATTACHMENT A as of 09/26/07 General General General General General General General General General General General General General General Fund Invoice No. General PF1224 General PF0804 General PFO91O General PFO811 General PF0012 General PF0028 General PF0929 PF0930 F-0620 FA0619 PF0933 PF1022 F12302 PF114U PF0206 PF0305 PF0306 PF1143 PF1148 PF0837 PF1148 Fund Check No. General 5818361 Golf 1026 General 1072 Golf 2006 Golf 2007 Golf 2288 Golf 1957 General 8080 General 0782 13,8O2.84\ Amount Notes 25.00 To EPR 5/25/ 6 25.00 To EPR 1/27/07 25.00 To EPR 1/26/07 25.00 To EPR 1/26/07 25.00 To EPR 1/26/07 25.00 To EPR 3/16/06 25.00 To EPR 3/16/06 25.00 To EPR 3/16/06 15.00 To EPR 10/24/05 25.00 To EPR 10/24/05 25.00 To EPR 11/20/05 25.00 To EPR 11/20/05 50.00 Bankruptcy 1/25/06 8.25 To EPR 1/19/06 25.00 To EPR 6/27/06 25.00 To EPR 6/27/06 25.00 To EPR 6/27/06 23.25 To EPR 1/19/06 25.00 To EPR 3/16/06 25.00 To EPR 8/10/07 25.00 To EPR 5/25/06 521.50 Amount Notes 1OU.OUBanknup�y1/12/00 25.00 To EPR 5/17/06 40.00 To EPR 5/25/06 5O.O8To EPR 0/2208 24.00 To EPR 6/22/06 25.00 To EPR 8/180G 25.00ITo EPR 8/18/06 180.00 To EPR 9/6/06 85.00To EPR 10/130S 5G0.O0| For fm|oo alarm false alarm false alarm false alarm false alarm false alarm false alarm false alarm false alarm-bal after part. payment false alarm false alarm false alarm false alarm false a|arm-ba|aM erpa. payment false alarm false alarm false alarm false a|arm'ba|a�erpn�.payment false alarm false alarm false alarm �;;;:i I business license greens fees swimming lessons greens fees qolf cart rental qreenefneo greens fees summer camp summer camp For