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HomeMy WebLinkAboutFS 2007-11-19 Item 2B - Resolution - 2008 Non-Represented Employees Salary Schedule City of Tukwila 6200 Southcenter Boulevard. Tukwila, Washington 98188 Steven M. Mullet, Mayor MEMORANDUM TO: Tukwila Finance and Safety Committee Jim Haggerton, Chairperson Joan Hernandez Dennis Robertson Steve Mullet, Mayor .5"//\N'I.... November 14,2007 Recommendation - Non-Represented Wages and Benefits for 2008 FROM: DATE: RE: Every other year, a Non-Represented \vage study is conducted to verify the wages based on external comparability and internal equity. The Personnel staff began this years' review process over the summer by gathering wage and benefit data from the external, comparable jurisdictions. Viki Jessop, Administrative Services Director, provided me with a summary of how the analysis was conducted and presented a recommendation on how to create a 2008 Non-Represented wage schedule that is a combination of Cost of Living Adjustment (COLA) increases to address internal equity for certain positions where internal equity has the greatest influence and market trend (regression analysis) for positions that are not only affected by internal equity, but are also affected considerably by the external market. Attachment "B" to the wage schedule is attached for your reference as well. It has been updated to reflect the VEBA plan contribution the City makes of the 25% sick leave payout when an employee retires or separates employment. Though we have had the VEBA plan in place for a number of years, this aspect of the plan had not been incorporated into the benefits on the attachment. Otherwise Attachment "B" remains the same as in 2007. It is requested the Tukwila Finance and Safety Committee recommend the salary and benefit resolution, with attachments, as presented. With your endorsement, it will be scheduled for the Committee of the Whole on November 26,2007 for discussion. If the full Council wishes to proceed with adoption, the resolution and attachments will be forwarded to the Regular Council meeting on December 3,2007. This will provide sufficient time to facilitate payment on the first payroll in January 2008. Thank you for your consideration of the 2008 wage and benefits resolution for the non- represented employees. Your positive consideration is appreciated. Viki Jessop will be in attendance at the meeting to answer questions you may have. Cc: Viki Jessop, Administrative Services Director Phone: 206-433-1800 · City Hall Fax: 206-433-1833 · www.cUukwila.wa.us City of Tukwila 6200 Southcenter Boulevard. Tukwila, Washington 98188 Steven M. Mullet, Mayor MEMORANDUM TO: Steve Mullet, Mayor Rhonda Berry, City Administrator Viki Jessop, Administrative Services Director fy November 8, 2007 FROM: DATE: RE: Recommendation - 2008 Non-Represented Wages and Benefits NON-REPRESENTED WAGE SCHEDULE In accordance with Resolution No. 1600, Updating and Clarifying the Non-Represented (NR) Employees' Compensation and Adopting the Non-Represented Salary Schedule and Benefits Summary Effective January 1,2006, passed December 1,2005, a wage study has been conducted for calendar year 2008. As in the past, a comparison was done of external comparables (cities) and internal equity (union pay scales). The Decision Band Methodology and Regression Line Analysis have been completed, and a review has been conducted related to the Cost of Living Adjustments (COLA's) for all City employees in relation to the non-represented employees. The result of the analysis is the proposed resolution that will come before the Finance and Safety Committee on November 19, 2007. Further explanation of the process follows. The comparable cities selected for the external market reflect those who were contacted and were responsive during the wage study that was done two years ago. The goal in using these comparables is to stay more closely aligned with the comparables used by the City's bargaining units in order for the final data and wage relationships to be similar. The following comparables were used for this study: Comparables City of Auburn City of Federal Way City of Kirkland City of Redmond City of SeaTac City of Bothell City of Kent City of Puyallup City of Renton 1 Phone: 206-433-1800 · City Hall Fax: 206-433-1833 · www.ci.tukwila.wa.us Approximately half ofthe non-represented classifications were selected as benchmark classifications for the study and summaries of the classifications were sent to the comparable cities to elicit wage data. The market average top step for each of the comparable positions was plotted for the benchmark positions, resulting in the "2007 Market vs. Current Regression Analysis", which is the "best line of match" for the wages of all non-represented classifications on the wage schedule. Once the regression line was run, the initial top step wage information was calculated to determine the "Market Trend" recommended top step for development of the proposed 2008 salary schedule. This analysis resulted in a total wage schedule adjustment of 4.06% for 2008. While reviewing the proposed wage schedule based on the market trend, it was noted that the classifications in Decision Bands "A", "B", and "C" (based on the regression analysis methodology) ended up equal to or below the current, 2007, non-represented wage schedule. If this schedule were to be adopted, it would result in employees in levels "A", "B" and "C" receiving no wage increase for 2008. Knowing the City's pay philosophy of internal equity among its employees, this would be an unacceptable situation. With the Teamsters' bargaining units receiving 3% COLA increases in 2008, it would create even greater internal disparity between similar level employees' wages in the City if the draft non-represented wage schedule was adopted using the results of the "2007 Market vs. Current Regression Analysis". The classifications at the "D", "E" and "F" levels met the test for external comparability AND internal equity; therefore, the initial data from the market analysis is appropriate to use for the upper level classifications on the 2008 wage schedule. In order to address the internal disparity at the "A-C" levels, 90% of the CPI- W, mid-year to mid-year 2006-2007, was reviewed (this is the Consumer Price Index [CPI] used for the non-represented employees). This mid-year CPI-W is 3.8%, with 90% being 3.42%. In order to bring internal equity to the wage schedule, a 3.42% COLA increase over 2007 was used for steps All thru D6l (D6l being the transition point affected by the internal equity vs. external comparability). The market trend analysis results used for levels D62 thru Fl02, resulted in a revised total wage schedule increase of 4.83%. (A .77% wage schedule increase over the initial market trend analysis recommended schedule.) It is recommendedthatthe City of Tukwila approve the attached Non-Represented Wage Schedule for2008,whichuses the3A2%COLA increase for levels "A", "B", and "e", and the market trend analysisfor.levels"D","E",and "F". (Attachment"A".) The acceptance of this wage schedule results in an average increase of 4.24% for the non- represented group as awholefor2008,as compared to the actual schedule average increase of4.83%. The 4.24%costincrease equates to approximately $14,719 per month ($176,628 total budget wage increase for this group in 2008). (Having talked with Finance Director Kevin Fuhrer, it appears this increase fits within the methodology he uses for estimating wages for all positions during the budget process. He is available to answer budget related wage questions you may have.) 2 CONCLUSION It is requested that the Mayor's Office approve the attached wage and benefit schedule, and authorize it being forwarded to the Finance and Safety Committee meeting being held on November 19,2007, for their consideration. Thank you for your consideration. 3 DRif!J.FT - .- D~~ 'U ~S .. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA WASHINGTON, AMENDING RESOLUTION NO. 1600, UPDATING AND CLARIFYING THE NON-REPRESENTED EMPLOYEES' COMPENSATION AND ADOPTING THE NON-REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY EFFECTIVE JANUARY 1, 2008. WHEREAS, the Tub'lila City Council has conducted a review of the non- represented employees' compensation system that was originally implemented in January 1998; and WHEREAS, the City Council recognizes that current economic conditions and forecasts are a consideration in actions that deal with the compensation of employees; and WHEREAS, the City Council has made a determination to review the non- represented compensation for even-numbered years and provide COLA's in odd- numbered years; and WHEREAS, a compensation study has been conducted and the recommended non- represented wage schedule and benefit information has been prepared for implementation on January 1, 2008; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOL YES AS FOLLOWS: Section 1. The following statements have been used for the purpose of adopting the non-represented employees' wages for 2008 and consideration for future years. A. The following basic plan elements remain the same: 1. Decision Band Methodology (DBM) for creating classifications. 2. Market analysis using comparable jurisdictions' top step wages. 3. Regression line analysis to establish the Control Point for each DBM rating ,.vith a range of 12.5% and 30% used to establish the steps (regression line analysis provided by Fox Lawson & Associates, LLC based on Personnel Department acquired market data). 4. Steps below the Control Point are automatic as individuals move through the system. 5. Ranges All-D61 are established based on 90% of the Seattle-Tacoma- Bremerton Semi-Annual Consumer Price Index (CPP/\1) Average (first half of 2006 to first half of 2007). 6. Ranges for D62-FI02 are established based on the outcome of the trend line analysis. 7. A market adjustment may be applied to a position when the wage survey results establish a new control point, which is 10% or more below the market; and C:\Documents and SettingsWI Users\D-..sk~op\Kelly\MSDATA\Resolutions'c"lon-rep emp comp 2007.doe KG:ksn 11/1512007 Page 1 of2 internal compression exists within the career ladder, or where there is difficulty in recruiting and/ or retaining qualified employees. The integrity of the Decision Band Method (DB1'vf) is maintained, while recognizing a wage gap based on market conditions for a specific position. The market adjustment shall be calculated by taking the difference betvveen the newly-established control point and the market average wage for the position, and applying it on top of the established salary range for the positions. This market adjustment .shall be reviewed every tvvo years as part of the salary study and may be eliminated or changed based on the results of the survey. B. The non-represented salary schedule for 2008 provides an average 4.6% increase to the salary schedule bringing the positions up to the current CPI-W as shoV\'Il in Section A.S. and A.6. above and to the regression trend analysis line, as appropriate. C. The City shall continue to conduct in-house market analysis of the non- represented compensation system during odd-numbered years, using outside assistance on regression line analysis calculations, as needed. The results of the analysis will be implemented on January 1, of the following even-numbered year. D. A COLA shall be applied each January 1 during odd-numbered years based on the Seattle-Tacoma-Bremerton Consumer Price Index (CPI-vV) Average (first half of 2006 to first half of 2007). E. The Decision Band method of job evaluation will be used to establish classifications and the relative internal value and relationship of non-represented jobs within the City of Tukwila. F. Merit will continue to be eliminated from the plan at this time and may be reconsidered as a plan element in subsequent years. G. Step increases from the minimum to the control point for all positions shall be given annually on the employee's performance review date. There will be no step increases for employees at or above the control point. Section 2. Non-represented salary schedule and benefits summary. A. The non-represented salary schedule, "Attachment A" hereto, shall be approved, effective January 1, 2008. B. The non-represented benefits summary, "Attachment B" hereto, shall be approved, effective January 1, 2008. PASSED BY TIIE CITY COUNCIL OF TIIE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of . 2007. ATTEST / AU1HENTICATED: Vema Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachments: Attachment A, Non-Represented Salary Schedule Attachment B, Non-Represented Benefits Summary C:\Documents and SettingsWl Users\D"...sJ...'1op\Kelly\\rlSDATA\Resolutions\Non-rep emp comp 2007.doc KG:ksn 1111512007 Page 2 of2 CITY OF TUKWILA NON-REPRESENTED SALARY SCHEDULE - 2008 Attachment A, Page 1 Classification Title Job Title Range Ad~strative Support Administrative Support Technician Al2 Technician Office Technician Personnel Technician B21 Office Specialist Administrative Secretary B22 Civil Svc. Secretary/Exam. Administrative Assistant Deputy City Clerk B23 Executive Secretary Administrative Secretary I Council Administrative Asst. Program Coordinator Systems Administrator C41 Personnel Assistant Management Coordinator City Clerk C42 Court Adrillnistrator Police Records Manager Management Analyst Legislative Analyst Personnel Analyst Public Works Analyst Program Administrator Internal Operations Mgr. C43 Public Works Coordinator Emergency Management Coordinator Program Manager Asst. City Administrator D61 Senior Engineer Building Official < IT Manager Administrative Manager Maint. Operations Mgr. D62 Police Commander Assistant Director Deputy Community Dev. Director D63 Deputy Public Works Director Deputy Park & Rec. Director Department Manager Asst. Fire Chief D72 Asst. Police Chief City Engineer Department Administrator Economic Development Administrator E81 Department Head Admin. Services Director E83 DCD Director Finance Director Parks & Rec. Director Department Director Fire Chief E91 Police Chief PW Director City Administrator City Administrator FI02 2008 Non-Represented Salary Structure (Monthly) Attachment A, Page 2 Non-Represented Wage Schedule - 2008 Worksheet with 3.42% COLA increase OR c==J......... ...... .., ". .'. Market Linear Regression Increase c==J 11/5/2007 Rating Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 A11 3326 3431 3535 3638 3743 A12 3566 3679 3792 3903 4016 A13 3813 3931 4051 4169 4288 821 3964 4113 4263 4411 4562 822 4201 4359 4517 4676 4834 823 4438 4605 4772 4939 5106 831 4636 4839 5042 5244 5448 832 4982 5201 5419 5638 5857 C41 5167 5373 5580 5788 5995 6203 C42 5515 5737 5957 6178 6399 6622 C43 5879 6115 6351 6587 6821 7057 C51 6149 6425 6701 6978 7254 7531 C52 6560 6855 7150 7446 7743 8037 061 6503 6829 7154 7480 7806 8130 062......... ........... ....6633 " 6963 i< 7295 -7626 .' ...> 7958 '. 8288 ..-..-................ . 063-... u . -6865 .......... .....7209 ........7552 '.. c 7896 P. 8239 8581 . .... ". "c'. 071. .' .'. ...7023 ...... ...-................7407 .....-. - 7792 . .... . 8178 8562 '.' 8948 <c ." .' 072 '.' 7370 -..' .'. . 7772 ....... ....8176 ..._.........-...8578 ~ 8982 -c-. 9385 -:- -,- .u . . ... .' -- E8t ........... ...._.--.....7448 . .7820 ..... '-..8193 I' 8564 ........-...........8964 "9366 . 9749 E82 . "'7722 .....-.. .......-......8109 ..8496 .. 8882 9271 9658 .10044 E83 .-. .... ..........-....-.7948 >.... ....8347 ,\,'8744 ..... 9143 ..< 9539 ........-..--9937 1-.... 10336 E9t.-.. - . .........8225 ....... '.'8637- .< 9049 1< . 9461 ..9873 ........10285 I.. . 10697 E92............... .-....8565 ;\<8995 -.- 9425 .... .'. 9853 . -1 0282 10712 11141 F101 . " .... 8909 ...................9354 .........9800 .....10247 10694 '. 11138 .' 11585 F102 ..... >9071 . ,.....9524 .......9979 _......10434 .. 10888 11342 11796 The Salary grid provides a COLA increase of 3.42% over 2007 wages for ratings A 11 thru 061 (90% of CPI-W Sea-Tac Bremerton first half 2006 over first half 2007) The Salary grid provides the market trend calculations based on the summer 2007 market analysis of comparable positions for ratings 062 thru F102. 2008 Sala!)' Increases,xls 2008 nonrep ATTACHMENT "A" ATTACHMENT "B" NON-REPRESENTED EMPLOYEE BENEFITS 2008 SOCIAL SECURITY (FICA): Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila Municipal Code (TMC). STATE-WIDE EMPLOYEE RETIREME1\T"f SYSTEM (PERS): Retirement shall be provided as contained in Section 2.52.020 of the TMC. HOLIDAYS: Holidays shall be provided as contained in Section 2.52.030 of the TMC. SICK LEA VB: Sick leave shall be provided as contained in Section 2.52.040 of the Tubvi1a Municipal Code. MEDICAL INSURANCE: The City shall pay 100% of the 2008 premium for regular full-time employees and their dependents under the City of Tukwila self-insured medical/dental plan. Premium increases above 10% per year shall result in a modified plan document to cover the additional cost above 10%, or a premium shall be implemented for the difference, at the City's discretion. The City reserves the right to select all medical plans and providers. Regular part-time employees shall be entitled to benefits on a pro-rata basis. Employees who choose coverage under the Group Health Cooperative plan shall pay the difference between the City of Tukwila plan full-family rate and the rate charged to them by Group Health. DENTAL INSURANCE: The City shall provide 100% of the premium for the regular full-time employees and all dependents under the City of Tukwila self-insured medical/dental plan for dental coverage. Regular part-time employees shall be entitled to the same benefits on a pro-rata basis. LIFE INSURANCE: For regular full-time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up the next $1,000. VISION / OPTICAL / HEARING CARE: The City shall provide coverage for eye examinations, vision, optical and hearing care to non-represented regular full-time employees and their dependents at the rate of $200 per person, to a maximum of $400 per family unit, each year. Regular part-time employees and their dependents shall be entitled to benefits on a pro-rata basis. DISABILITY INSURANCE: The City shall provide 100% of the premium for regular full-time employees for a comprehensive long-term disability policy. HEALTH REIMBURSEMENT ARRANGMENTNOLUNTARY EMPLOYEE BENEFIT ASSOCIATION (HRANEBA): VEBA benefits shall be provided as contained in Resolution 1445. Upon a Plan member's separation or retirement from the City of Tukwila employment, the City shall make a contribution into the Plan member's HRA/VEBA account equal to the dollar amount the employee would have been paid for his/her accumulated sick leave as contained in Section 2.51.040(2) of the Tukwila Municipal Code. VACATION: Following the 6th month of continuous employment, annual vacation leave of6 full days (each day is calculated at 8 hours, regardless of schedule worked) shall be granted. Thereafter, an additional day of annual leave shall-accrue each month up to a total of 12 days. Three additional days of annual leave shall be granted on the employee's anniversary date after the 3rd, 4th, and 5th years. After 6 years, the employee shall be granted 1 day per year additional annual leave to a maximum of24 days per year. The maximum number of accrued ours is 384, or 48 days. Years Vacation Years Vacation of Service Accrual of Service Accrual 0-1 years 12 days* 10 years 19 days 1-2 years 12 days 11 years 20 days 3-6 years 15 days 12 years 21 days 7 years 16 days 13 years 22 days 8 years 17 days 14 years 23 days 9 years 18 days 1 years 24 days (maximum) *Six (6) full days will be granted following the sixth month of continuous employment.(Days accrue at 8 hours, regardless of schedule worked.) -UNIFORM ALLOWANCE: An annual uniform allowance of $350 shall be granted to the following employees: Fire Chief, Assistant Fire Chief, Police Chief, Assistant Police Chief, and Police Commander.