Loading...
HomeMy WebLinkAboutFS 2008-03-04 Item 2E - Report - 2007 4th Quarter Report: Citywide FOURTH QUARTER REPORT TO COUNCIL October 1 - December 31, 2007 Prepared for Finance & Safety Committee MAYOR'S OFFICE 2007 YEAR END SUMMARY 2007 was a year of continuing programs; continuing efforts on Tukwila Village, continuing efforts on the Tukwila South development agreement and annexation. We made our first inroad into becoming Green by incorporating a hybrid vehicle into the City fleet (Mayor's vehicle). Yeoman's work went into planning for the Tukwila Centennial kickoff event on 01-08-08 4th QUARTER SIGNIFICANT ISSUES The fourth quarter was spent finishing up as many action items as possible and planning for a new administration. BUDGET PROGRAM GOALS 1. Identify opportunities for "Green City" initiatives such as alternative enemy vehicles and "qreen" buildinq/maintenance practices: Working with King County consortium to identify opportunities. 2. Continue efforts to improve Tukwila International Boulevard: Ongoing. 3. Continue efforts to develop Tukwila Villaqe: Car wash strategy forthcoming. 4. Continue oversiqht of Tukwila South annexation and proiect: Deferred to new administration. 5. Continue efforts to establish quality affordable housinq and to improve existinq housinq stock: Continuing. 6. Continue efforts to secure Federal appropriations in support of key infrastructure and other capital proiects: Appropriations requests sidelined by D.C. anti-earmark activities. ECONOMIC DEVELOPMENT 2007 YEAR END SUMMARY In 2007 we invested substantial time and effort to build consensus around an updated vision for Tukwila Village and completed background work in preparation for selecting a developer. We also focused on helping businesses and property owners that requested assistance in site selection and development. 4th QUARTER SIGNIFICANT ISSUES During the fourth quarter we focused on business attraction, Tukwila's Centennial, helping the Ben Carol Motel transition to a Howard Johnson's, and Tukwila Village. On business attraction, in conjunction with the City of SeaTac, we gave the first Seattle Southside business attraction presentation to the attendees of the Puget Sound Regional Council's Southeast King County tour that was held in December. We drafted information on Tukwila's future for the Centennial. As part of the Ben Carol/Howard Johnson's transition, we tried to save the historic Ben Carol motel sign when it was replaced by the new motel sign and helped the owner with other sign related complications. We promoted Tukwila Village to additional developers and leased the former water district building to a local barber on a temporary basis. BUDGET PROGRAM GOALS 1. Coordinate Tukwila Villaqe development: The City Council considered a recommended development concept provided by Ron Sher and held numerous discussions. In September Council adopted a new vision statement and directed Administration to proceed with a developer selection process. 2. Expand business attraction marketinq materials: Actively supported the Southwest King County Economic Development Initiative (SKCEDI) as it created business attraction materials under 2007 Fourth Quarter/Year End Report Prepared for Finance & Safety Committee Page 2 the name of Seattle Souths ide. The first Seattle Southside business attraction marketing piece was published in December. 3. Improve the 'Think Tukwila" website: Contracted with www.nwpropertv.netwebsite to include Tukwila and added a link to the ThinkTukwila website. 4. Continue relationships with businesses and property owners in the Tukwila Urban Center (TUC): Worked with Southcenter Mall, Centennial committee, and Department of Community Development on signage for the Centennial kick-off. 5. Actively support revitalization on Tukwila International Boulevard: Worked with the Highway 99 Action Committee. In February, the firm of Gardner-Johnson presented a real estate market analysis for the TIB area. 6. Continue to advise on Tukwila South development: Ongoing as needed. 7. Support City departments in efforts impactinq the business community such as updatinq the Siqn Code and creatinq a broad based svstem of development impact fees: Ongoing as needed. 8. Continue work on furniture retailers' collaboration and ioint marketinq efforts: Did not complete this year due to other priorities. EQUITY AND DIVERSITY COMMISSION BUDGET PROGRAM GOALS 1. Assist residents to overcome lanquaqe barriers by helpinq them qain access to information and resources in the community: 2. Link aqencies and residents to interpreters and translators to assure our city is an inclusive community: 3. Work with school and community qroups to promote issues 0 equity and fairness and support cultural proqrams, education and traininq: LODGING TAX ADVISORY BOARD BUDGET PROGRAM GOALS 1. Continue efforts to market Seattle Southside as a premier travel destination: 2007 Advertising & public relations campaign implemented resulting in increased media coverage and Visitor Center inquires. Ongoing. 2. Support positive relationships between travel and tourism industry representatives, business community representatives and city qovernment: . Vacated business relations coordinator staff position filled, business contacts are up significantly as a result. . 2006 Community Reports completed to all four SSVS City Councils. . Regular attendance at SSVS partner cities "Lodging Tax Advisory Committee" meetings. . All time record attendance at the Feb. 2007 Tourism Networking Committee. . Program manager was appointed in Nov. 2007 President of the Washington State Convention and Visitors Bureaus Board of Directors. Continue to serve on the Executive Board of Directors representing Seattle Southside for the Washington State Visitor Centers Association, Seattle Sports Commission, Seattle- International Affiliations of Travel Professionals (SKAL) and Port of Seattle events and subcommittees and requested. Ongoing. 3. Update and reprint the Southside Vacation Planner, 2007-2009 edition: Completed. 4. Implement proqram performance reportinq based on quidelines provided by Destination Marketinq Association International: Staff is working with a "beta" data base management system with automated tracking capabilities for improved reporting. New procedures in place, full program implementation expected to be completed in 2008. Ongoing. 5. Continue efforts to increase commission revenue: Commission for travel package arranged through SSVS in place with Hertz and Enterprise car rental, Alaska Airlines, Clipper and I.H.S. Advantage.com (online hotel reservation system) in place. Ongoing. 2007 Fourth Quarter/Year End Report Prepared for Finance & Safety Committee Page 3 SISTER CITY COMMITTEE 2007 YEAR END SUMMARY The Sister Cities Committee continues to make the necessary adjustments to changes brought about by the merger of Ikawa with five other cities to form Miyoshi in 2006. New contact channels are being formed and maintained between City staff and counterparts in Miyoshi, but the process has been difficult. A brief visit by the first Miyoshi delegation was accomplished in late August. While the visit was short in duration, it was a successful event for the 19 visitors. The current Sister Cities chairperson then traveled on with the group to The Dalles for the second half of the Miyoshi delegation's visit to the United States. 4th QUARTER SIGNIFICANT ISSUES Plans for recruitment of a Tukwila delegation to travel to Miyoshi in April of 2008 were developed. A request was made before the Tukwila School Board for permission for student travelers to miss three days of school during the proposed trip timeframe. Permission was granted. The importance of having a school staff person join the delegation was stressed to the Board. BUDGET PROGRAM GOALS 1. Continue to raise funds for future visits: Ongoing. 2. Plan Sprinq 2007 visit to Japan: Deferred to April 2008. 3. Attain non-profit status for Sister City orqanization: On hold. HUMAN SERVICES 2007 YEAR END SUMMARY Human Services experienced a 39% increase in requests for assistance over 2006- most of this was focused in basic needs including shelter, rent and utilities. We increased hours of advocacy and case management with complex client needs. Responded to 1258 calls for service with 128 hours of case management. Satisfied 36 minor home repair requests and were awarded increased funds for continuing in 2008. Provided targeted ESUComputer services for our Spanish speaking population. Two new information and referral materials were produced. Completed capacity building project for two Tukwila serving organizations. From Jan- Sept Seattle Jaycees Bingo provided $30,827 to non-profits; this included $13,800 to Tukwila serving non-profits, $4807 to Tukwila school requests, $2500 to Special Olympics and $9720 to other. 4th QUARTER SIGNIFICANT ISSUES Provided service for 339 calls and 25 hours of case management. Met with majority of non-profit providers for contract review. Participated in second annual domestic violence walkathon. Helped to design application for general fund application for years 2009/2010. Provided assistance with proposed draft South King County Homeless Plan, participated in Steps for Health forums, recruited two Advisory Board volunteers, assisted multiple departments with referrals for human service needs. Interviewed and recruited additional contractors for home repair program in 2008. Supervised University of Phoenix intern. BUDGET PROGRAM GOALS 1. Implement. manaqe and monitor 2007 contracts: Compiling data currently on 2007 (to be announced) hours provided for Tukwila residents. 2. Implement ESULiteracy efforts as results of 2006 Summit: Three ESL programs were completed for 2007 addressing both refugees and immigrants. Twelve classes a week will take place at six sites in 2008. 2007 Fourth QuarterNear End Report Prepared for Finance & Safety Committee Page 4 3. Implement. manaqe. monitor Minor Home Repair proqram with cities of SeaTac and Des Moines: Funds spent out for 2007. Interlocal agreement in process for 2008. 4. Provide staffinq for Capacity buildinq proiect with Tukwila Pantry and Tukwila Community Schools Collaboration (TCSC): Project completed, with gains made in both organizations. 5. Build increased communication/coordination with community orqanizations: Continued expansion of networking with faith based, and non-profits that service, but do not contract with Human Services. Planned for continued outreach and networking in 2008. 6. Provide same day information and referral response: Served 339 requests for information. 7. Fill vacant Advisory Board position: Two board members recruited and interviewed. 8. Provide support for sub-reqional human services communication/planninq: Provided input to development of common human service application, SKC homeless plan, SKC capacity project, SKC homeless forum, regional affordable housing program awards, staffing for Housing and Community Development in King County. MUNICIPAL COURT 2007 YEAR END SUMMARY This year we focused a great deal of effort in getting our Jail Alternatives Program functioning. While we didn't really get started until May, we were able to save the City in excess of $20,000 in jail costs. We believe the program has been extremely successful and expansion efforts are in the works. This summer we began accepting debit/credit cards - in person and on-line - at no cost to the City. This program was well received by our customers and continues to be a popular form of payment. Finally, our Court Administrator, Trish Kinlow successfully established a consortium of 10 King County municipal courts committed to sharing interpreter resources. The group created standardized procedures, forms, costs, and scheduling. The group was recognized for their efforts and is a finalist to receive a significant grant to support their program. Charges Filed City Revenue Collected 2007 6000 $358,190.00 2008 Projections 6500 $400,000.00 4th QUARTER SIGNIFICANT ISSUES This quarter we concentrated on training. By the end of the calendar year, we were able to have every staff member attend a state sponsored court-training event. We planned to have all the line staff rotate "desks" or court duties by January 1, 2008 - which involved a significant amount of training. We will do this annually as a part of our commitment to the staffs' professional development. BUDGET PROGRAM GOALS 1. Implement and expand the Jail Alternative Proqram: Ongoing. Our Jail Alternative Specialist is continuing to recruit local non-profit agencies to participate in our program. 2. Participate in City Hall Space Study in order to address critical space/storaqe needs: Ongoing. 3. Address current public defense needs and evaluate caseload/calendar volume: Ongoing. Our leadership team met with the City Attorney's office and created a plan to adjust weekly court calendars. Docket improvements include: expanding infraction calendars, the possibility of a OWLS 3 diversion calendar to help defendants obtain their licenses, and a more efficient warrant walk-in calendar. We are also adding an additional public defender screening day. 4. Provide additional traininq for court staff and continue to review and address staff traininq needs: Done for 2007. Every staff member attended a state court training session this calendar year. We also toured the Seattle Municipal Court, met with their key players, and hope to incorporate several of their programs and administrative policies in the upcoming year. 2007 Fourth QuarterNear End Report Prepared for Finance & Safety Committee Page 5 CITY CLERK 2007 YEAR END SUMMARY Ordinance approving increase in business license fees adopted by Council; City-wide year-end purge of records; staff training, activation and ongoing updating relative to new Tukwila government access channel; responded to several lengthy public records requests; finalized and distributed updated version of State Records Retention Schedule to all City departments; staffed information booth at Tukwila Days; accepted and processed 687 passport applications on Mondays only throughout the year (533 in 2006). 4TH QUARTER SIGNIFICANT ISSUES Attended 2007 ARMA International Conference in Baltimore. Participated in briefing meetings for Tukwila Centennial celebration; conducted year-end City-wide records purge; 2136 business license applications (2008) forms prepared and mailed; start-up of Tukwila 21 TV Station; November Hazelnut; Winter/Spring Rec brochure; prepared 15 ordinances and subsequent revisions; prepared 9 resolutions; microfilming preparation work; issued 126 passports (total of 687 for 2007); scanned Council agenda packets, Committee packets; Council minutes; Committee minutes into LaserFiche document imaging system; oversight, training and technical involvement of City Channel; presentation to Finance & Safety Committee and City Council COW regarding business license fee increase; oversight of process and instructions for microfilming 34 boxes of records; completed work on City Clerk's 2008 proposed budget; responded to public records requests - two currently in progress; attended initial Tukwila Channel 21 (TVTN) training; processed Firemen's Pension Board claims; held annual December FPB meeting to determine "excess in benefits payable"(per RCW). BUDGET PROGRAM GOALS 1. Review and update City Clerk's Office records retention schedule: Completed review and update of City Clerk's Office records retention schedule. 2. Continue staff traininq on LaserFiche 7.0: Continued staff training on LaserFiche 7.0 as time allowed. 3. Review and update requirements and fees for business licenses and include "non-business" reqistration process: Ordinance approving increase in business license fees adopted by Council. 4. Complete basic NIMS traininq and mission critical department functions for divisions: NIMS training and mission critical department functions for City Clerk's Office: City Clerk - completed; Deputy City Clerk - 50% complete; remaining staff and Deputy City Clerk training to be continued to 2008. 5. Continue to inventory and identify historical documents stored in vault and City Clerk files in preparation of Centennial Celebration in 2008; investiqate outside storaqe for historical documents and records: Outside storage for historical documents - possible site identified. 6. Investiqate Access (software) conversion traininq as basis for business license data (convert business license data from Rbase to Access): Conversion of business license data from Rbase to Access is deferred to 2008 due to staff shortage. INFORMATION SERVICES 2007 YEAR END SUMMARY In addition to providing day-to-day support and service to all City departments, the IT department staff has expanded connectivity options by implementing a secure connection to King county I-Net for Court, PO, and emergency services options. File servers and connectivity equipment were upgraded to provide optimization, stability and efficiency for our network and we provided database support city-wide, including implementation of the Card Access security system. As part of the Valley cities group feasibility study we prepared and mailed out a business and residential survey regarding broadband connectivity; the results were analyzed both as individual communities as well as a regional group. A major effort was 2007 Fourth Quarter/Year End Report Prepared for Finance & Safety Committee Page 6 put into cleaning up code and visual displays of our current website as a foundation to the re-design of our new website, to be launched in January 2008. IT staff worked with Comcast and TVTN to successfully install and configure necessary equipment for Tukwila 21 cable channel and, in response to recent legislation and public disclosure rules, we researched and purchased a software solution and hardware storage device to archive email. 4th QUARTER SIGNIFICANT ISSUES With hiring completed for Public Safety Technician, the PO service strategy and equipment roll-out methodology was re-worked to add efficiency and stability for both the customer & IT support staff. A new format and graphics were put in place and approved by Mayor's office for the new website roll-out. A functional review was initiated for all departmental sections and links; launch date set for January 2008. Staff configured and installed new mail servers and network switches to accommodate space and performance issues with post offices, SPAM filters, and logs for firewall, remote access & Internet usage. In anticipation of our DBA out on extended leave, we completed database upgrades and grooming. A major accomplishment for the IT Department was working with Comcast and TVTN staff to successfully install and configure necessary equipment for Tukwila 21 cable channel in order to meet the Mayor's deadline of October 31st. BUDGET PROGRAM GOALS 1. Upqrade current database applications. applyinq necessary software patches as required: Database work completed for 2007. 2. Build redundancy into City's e-mail system to reduce downtime and provide availability for emerqency operations situations: INet connectivity in place; requires additional hardware and coordination with EOC. 3. Upqrade/standardize systems to achieve compliance with NCIC2000 standards for PO: Public Safety Technician hired, encryption in place for connection to WSP. 4. Beqin and coordinate discussions and planninq for web site and Intranet re-desiqn process. to include Council. City Administration and departments: Coordinating with Mayor's office Centennial committee. Currently in functional review process with departments. Launch date set for mid-January. 5. Research automated deployment server solutions to increase technician efficiency and decrease rollout time for installation. software upqrades. and imaqe chanqes on servers. PC's and laptops: Completed. 6. Complete network switch installation to provide fiber connectivity for the Court. State 51 and Minkler locations. as well as VLAN seqmentation citywide: Necessary components purchased for connectivity. VLAN segmentation on hold. 7. Complete basic NIMS traininq and mission critical department functions for division:_Completed, including new PO Public Safety Technician. DEPARTMENT OF ADMINISTRATIVE SERVICES - PERSONNEL 2007 YEAR END SUMMARY Negotiated and settled USW - Police non-commissioned labor agreement; negotiated and settled IAFF - Fire labor agreement; negotiated Tukwila Police Guild labor agreement; Non-represented wage study for 2008; Domestic Partner benefits processes; WellCity Award recipient; coordination of Key-Card access system (picture 10 and cards); completed Key-Cards for primary users; management of a variety of employee issues, including discipline, discharge, investigations, complaints, etc.; numerous classification and reclassification studies; 2008 budget; updating of City's safety program and policies; large volume of recruitment/selection processes; impact of reorganization of Administrative Services Department. 2007 Fourth Quarter/Year End Report Prepared for Finance & Safety Committee Page 7 Total vacancies advertised 2007: Total applications processed 2007: Total applicants interviewed 2007: 31 reg vacancies + 16 temp vacancies = 47 894 reg applications + 80 temp applications = 974 122 reg applicants + 27 temp applicants = 149 4th QUARTER SIGNIFICANT ISSUES Labor contract negotiations with the Police Guild and Fire (IAFF); settled Fire labor contract; coordination of investigations and labor issues; domestic partner benefits; non-represented wage study; 2008 budget preparation; continued updating of Tukwila safety program; tracking of NIMS 100 and 200 level courses for Administrative Services Department staff; ordered and distributed Pandemic Flu supplies for previous ASD staff; coordination of 170 employee/family flu vaccinations; recruitment, selection, and orientation processes for nine regular employees and nine re-hires; impact of reorganization of the Administrative Services Department. BUDGET PROGRAM GOALS 1. Settle Police Non-Commissioned (United Steel Workers) labor aqreement: Completed. 2. Neqotiate and settle Police Commissioned (Guild) labor aqreement: Currently in negotiations. 3. Neqotiate and settle Fire (International Association of Fire Fiqhters) labor aqreement: Completed. 4. Distribute Health Insurance Portabilitv and Accountability Act policies and procedures. establish committee. and conduct traininq: Deferred to 2008. 5. Co-create with Public Works. policies. procedures and systems for establishinq and manaqinq kev- card svstem(s): Personnel portion completed. 6. Review and beqin updatinq Personnel Policies and Procedures: Initial quick view completed. Primary work deferred to 2008. 7. Provide healthcare traininq to all emplovees: Completed. 8. Review status of emplovee safety proqram and revitalize proqram elements: Completed. Personnel Assistant hired, became certified as a Certified Safety Professional through AWC. Initial review of program completed. Action steps identified and beginning to be addressed. 9. Prepare draft of Civil Service desk manual: Not completed. Civil Service moved to Mayor's Office. 10. Complete basic National Incident Manaqement System traininq and mission critical department functions for all divisions: Three of the Four Personnel staff completed the training. IT and Civil Service completed the training. City Clerk's staff was requested to complete by year-end; did not complete. Administrative Services Director also completed emergency management "Continuity of Operations/Continuity of Government (COOP/COG) Planning" training. CITY ATTORNEY 2007 YEAR END SUMMARY This year was once again very busy for our office. We have successfully reduced the costs of criminal prosecution by resolving as many cases in advance of trial as possible; thereby reducing jury, witness and officer costs. We have been working with City staff on the TVS annexation project and will continue to do so in the coming year. This year saw the successful conclusion of the litigation with the Tukwila School District over the City's Storm and Surface Water Fee. The Litigation with Northfield is still ongoing and is currently in the discovery phase. We continue to work with City staff in reviewing and proposing amendments to the City's Municipal Code and we also continue to advise City staff regarding public records requests. 2007 Fourth Quarter/Year End Report Prepared for Finance & Safety Committee Page 8 As always, my office was very pleased to represent the City of Tukwila and look forward to a very productive 2008. 4th QUARTER SIGNIFICANT ISSUES This quarter our office was kept busy with reviewing contracts and interlocal agreements that were up for annual renewal. In addition, we continued to assist staff on regional projects as well as local development issues. This included resolution of some outstanding development issues related to the Wig Properties LLC development agreement (Kohl's shopping center complex). BUDGET PROGRAM GOALS 1. Provide city-wide traininq in coniunction with Administrative Services related to personnel issues: Ongoing. 2. Update and revise standardized contracts and other form documents: Ongoing. 3. Work with City staff on Tukwila International Boulevard (Urban Renewal District) revitalization efforts from land use. public works and Police Department perspectives: Ongoing. 4. Work with City staff on reqional issues and reqional proiects or proposals impactinq the City: Ongoing. 5. Work to keep prosecution costs down (i.e.. reduction in overall number of iury trials. if possible): Ongoing. 6. Continue to assess overall enforcement strateqy of adult entertainment requlations and explore aqqressive methods to qain compliance. Outstandinq litiqation completed: Ongoing. 7. Assist staff in developinq LID proqram: Ongoing. 8. Work with City staff on code enforcement issues and on strenqtheninq provisions of the Tukwila Municipal Code to allow for more effective code enforcement: Ongoing. 9. Work with the Department of Community Development on Comprehensive Plan update, shoreline manaqement issues. and Endanqered Species Act issues: Ongoing. 10. Develop operatinq procedures for Iitiqation process: Ongoing. 11. Work with City staff to develop streamlined procedures for administrative hearinqs and non-tort litiqation: Ongoing. 12. Work with City staff in reviewinq and proposinq amendments to the City's Municipal Code: Ongoing. 13. Continue to advise City staff reqardinq public records requests: Ongoing. FINANCE DEPARTMENT 2007 YEAR-END SUMMARY Department staff is to be commended for successfully processing thousands of accounting transactions with a high degree of accuracy throughout the year. Internally and externally imposed deadlines were met without exception. Two external affirmations underscore these performance statements - receipt of an unqualified (clean) audit opinion from the Washington State Auditor's Office and receipt of the Government Finance Officers Association Excellence in Financial Reporting Award. 4th QUARTER SIGNIFICANT ISSUES In addition to attending to the daily, weekly and monthly business cycle activities and meeting the related deadlines, staff and the department as a whole: D Shepherded the 2008 Budget and the 2008-2013 Six-Year Financial Planning Model and Capital Improvement Program through the review and approval process. D Participated in a host of Streamlined Sales Tax Mitigation Advisory Committee meetings sponsored by the Washington State Department of Revenue. D Served on the Centennial Celebration Steering Committee. 2007 Fourth Quarter/Year End Report Prepared for Finance & Safety Committee Page 9 BUDGET PROGRAM GOALS 1. Complete Comprehensive Annual Financial Report (CAFR) by May 31. 2007: Completed. 2. Develop Budqet Manual by June 30. 2007: In progress. Framework complete. With its' evolution, the manual is anticipated as a multi-year project. 3. Develop Risk Manaqement policies and procedures: No update to report. Ongoing. FIRE DEPARTMENT 2007 YEAR END SUMMARY The Tukwila Fire Department worked very hard to fulfill our mission to the community and provide service and assistance to other city departments. We assisted DCD throughout the year with sampling the Tukwila Pond water, and worked closely with Public Works and DCD on the various projects underway in the city. The training division was very busy making sure that our personnel are prepared to deal safely and efficiently on any response. Our personnel re-certified in Emergency Vehicle Accident Prevention training and kept up on their required EMS training. Our Fire Prevention Staff kept very busy with the Mon Wig and Westfield Mall projects. One of the fire prevention lieutenants went through the reserve police academy in anticipation of a valley fire investigator rotation. We placed two new pumpers in service and were able to donate the surplus pumpers and some equipment to a volunteer fire department and the Puget Sound Skills Center. Thanks to the generosity of the mayor and city council, residents of the volunteer department have a higher level of fire protection and the kids at the skill center have a vehicle and equipment that will help them in their educational process. Several staff members have been intimately involved in the Valley COM CAD/RMS Project and will continue that involvement in 2008. Again this year we had several significant responses including the warehouse fire on S 150th Street, the fatality garage fire, a rescue team response with Auburn on an isolated brush fire and a rescue team response for a suspect in the river. We hired two lateral entry firefighters; one will be off probation in the first quarter of 2008, the other is just starting. Finally, we maintained a good working relationship with our union. We have a new contract and a new shift schedule that should reduce overtime and sick leave and enhance our productivity. 4th QUARTER SIGNIFICANT ISSUES The fourth quarter of 2007 kept us very busy. Our training division hosted and coordinated the zone drill. All of our personnel were re-certified in EVAP (Emergency Vehicle Accident Prevention) training, which we use in lieu of commercial drivers licenses. Fire prevention personnel were busy working on the mall remodel as well as all of the other projects under way. We had two personnel on disability during the fourth quarter; one was able to spend a few weeks on light duty, the other will not be returning to work but will be retiring sometime next year. We hired a lateral candidate, Patrick O'Brien. We also placed our new pumper in service at Station 53 and donated the surplus pumper to the Puget Sound Skills Center. BUDGET PROGRAM GOALS Administration 1. Conduct annual manaqement traininq: To be scheduled 2008. 2. Review and update department policies and procedures as needed: Ongoing (4 in review process). 3. Coordinate preparation for pandemic flu: Ongoing. 4. Coordinate NIMS traininq for City personnel: Delayed to 2008. 5. Add. upqrade or replace department computers as needed: Ongoing with IT. 6. Apply for applicable qrants: Applied for Fire Act Grant. 7. Order replacement enqine: Completed. 2007 Fourth QuarterNear End Report Prepared for Finance & Safety Committee Page 10 8. Update six-year plan: In process. Suppression 1. Test all fire hoses. apparatus pumps. and ladders to meet manufacturer's specifications: Completed. 2. Complete all assiqned company level inspections: Ongoing. 3. Participate in public education events: Ongoing; selective/limited participation. 4. Participate in scheduled traininq: department. zone. reqional. national: Ongoing. 5. Complete process of outfittinq and placinq replacement fire enqine in service: Completed. 6. Provide specifications for replacement of fire enqine in 2007 budqet year: Completed. 7. Develop small tool replacement schedule: Ongoing; will incorporate with new inventory/barcode system. Fire Prevention & Investigation 1. Continue convertinq fire protection system plans to compact disc storaqe media: Delayed. 2. Establish new position for Public Educator/Public Information Officer and develop a public education proqram, includinq the CERT Proqram: CERT position placed in Emergency Management. 3. Complete phase /I of fire prevention workspace remodel: Ongoing. 4. Have new fire prevention officers attend police academy to obtain limited commissions: Completed. 5. Implement ATF K9 proqram: Cancelled. *Plan Review Fees Collected: *Special Permit Fees Collected: *Re-inspection Fees Collected: Fourth Quarter $ 8,395.80 $19,700.00 $ 0.00 Yearly Totals $52,801.30 $72,900.00 80.00 *Initiallnspections: *Reinspections: *Night Life Safety Inspection: Fourth Quarter 252 195 44 Yearly Totals 1,247 859 176 Training 1. Continue to tailor the Department traininq proqram to comply with Federal and State requirements and to meet the needs of our personnel: Ongoing. 2. Continue to update. revise and administer the recruit traininq process: Ongoing. 3. Assist with the development. schedulinq and presentation of Kinq County Zone Three ioint operations traininq: 4th Qtr complete. 4. Continue creation of Zone Three traininq obiectives: On hold. 5. Maintain and update the 4-year traininq schedule: Ongoing. 6. When authorized. plan for a future traininq facility to improve the quality of traininq presentations: Waiting for authorization. 7. Observe and evaluate all crews in the performance of manipulative drills: Ongoing. 8. Complete mandated (every 4 years) EVAP traininq to department apparatus drivers: Completed. 9. Incorporate new firefiqhter Emerqency Scene Accountability system: Complete. Facilities 1. Install automatic standby power at all stations: Stations 52, 53, 54 in 2008; Station 51 in 2009. 2. Paint interior of Station 52 and Station 53. interior and exterior of Station 51: 303 fund. 3. Remodel/relocate kitchen at Station 51: 303 fund. Minor remodel in 2008. 4. Paint apparatus bay at Station 54: 303 fund. 5. Research electronic air filterinq for each station: Incomplete. 6. Beqin preliminary planninq for a future facility study: Ongoing. 7. Replace existinq Fire Department Headquarters siqn at Station 51: Completed. Hazardous Materials Team 1. Continue attendance at ODP (Office of Domestic Preparedness) classes: As available. 2007 Fourth QuarterlYear End Report Prepared for Finance & Safety Committee Page 11 2. Continue to support Tukwila PD and Kino County HazMat Providers Group: Ongoing. 3. Complete all required traininq for Technician Certification: Ongoing. 4. Provide and complete all required traininq for suppression crews for First responder Operations Level Certification: Ongoing. 5. Complete 6-year budqet and traininq calendar to accompany the department's 6-year strateqic plan: Delayed. 6. Develop apparatus and supply inventory to support the department's new bar code inventory system: Delayed to 2008. Rescue Team 1. Pursue the placement and construction of at least one boat ramp within the City of Tukwila: Delayed. 2. Work with Boeinq Fire Department to develop rescue procedures from overhead cranes and cat walks: Completed. 3. Develop a skills and procedure manual for suppression personnel: Ongoing. 4. Develop swift water operations traininq and certification for a minimum of five (5) non-rescue team members: Ongoing, as individuals commit. Ambulance, Rescue & Emergency Aid 1. Complete all 2007 competency-based traininq obiectives: Completed. 2. Provide 2007 competency-based instructor traininq for Department instructors: Ongoing. 3. Provide first aid. CPR and public access defibrillation traininq to public and City employees: 4th Qtr class complete. 4. Provide onqoinq advanced auto and commercial vehicle extrication traininq: Ongoing as courses are available. 5. Provide onqoinq mass casualty traininq for Department personnel: Ongoing (County curriculum). 6. Provide first aid/CPR instructor trainino for Department instructors: Ongoing. 7. Provide loqistic support and defib proqramminq to enable the department to participate in the Rescue Outcomes Consortium (ROC) study: Study in progress. 8. Sponsor Department Explorers to a Kinq County EMT course: As requested by qualified applicants. 9. Repair. clean. inspect. test and calibrate specific aid equipment: Ongoing. 10. Participate in new technoloqy evaluations offered by the Kinq County Medical Proqram Director: Participating in SPHERE program. 11. Outfit two new Mass Casualty Incident trailers paid for with Sound Transit Mitiqation monies: 2008. FIRE DEPARTMENT INCIDENT RESPONSE EMERGENCY RESPONSE STATISTICS 2006;C ,.. 2 deT .. .... % ..... . . IncreaselDecrease > ... .. ... 4th Otr FIRE 488 313 -36% 4tn Otr AID 860 901 +5% Year to Date FIRE 1578 1386 -13% Year to Date AI D 3191 3154 -2% POLICE DEPARTMENT 2007 YEAR END SUMMARY Our department faced staffing challenges this year. Two members continued lengthy military deployments to Iraq and several members were out with long-term medical issues. Our Administrative Secretary position was vacant for an extended time before Phi Huynh was hired. Our Community Policing Coordinator position was vacant for the last several months of the year, and we anticipate filling it 2007 Fourth QuarterlYear End Report Prepared for Finance & Safety Committee Page 12 during the first quarter of 2008. We experienced one to two vacant positions in our records division all year long. We have continued with our policy of high standards in the selection process as part of our Excellence in Policing. We experienced ongoing facility needs, particularly with regard to records and evidence storage. We evaluated several facilities, and continue to work on strategies to bring these issues up to acceptable standards that will pass accreditation assessment. Members of our department spent the year working on developing a centennial badge to commemorate 2008. The badge was designed, and orders placed so that everyone could purchase and receive their badge in time for January 1 st. 4TH QUARTER SIGNIFICANT ISSUES During the 4th quarter, the department focused on completing projects for the year. We closed out our budget process, and were able to purchase a Total Station system with grant funds. Once they are trained, this will be an excellent tool for our major crimes Detectives and traffic unit Officers to complete their major case investigations. Our department continued our strong association with the FBI National Academy Associates when Assistant Chief Sutter coordinated a training presentation for that organization. We continued to work with Jim Morrow and other City departments to be better prepared for a major emergency in the City. BUDGET PROGRAM GOALS Administration 1. Recoqnize excellent performance: Completed/ongoing. 2. Resolve community problems thouqh partnerships and problem solvinq: Completed/ongoing. 3. Work with and strenqthen reqional partnerships: Completed/ongoing. Patrol 1. Advance officer safety throuqh upqrades in equipment and traininq: Completed/ongoing. 2. Enhance response capabilities to incidents of terrorism and weapons of mass destruction: Completed/ongoing. 3. Focus patrol resources to improve safety in public spaces: Ongoing. 4. Complete the in-car video proqram: Completed/ongoing. Records/Evidence 1. Update the Records Manual to include current task outlines and procedures: Completed. 2. Destroy all records maintained by the Records Division that exceed or meet minimum qeneral retention schedule requirements: Completed. 3. Prepare firearms and narcotics held in evidence for destruction: Completed. 4. Prepare and submit items of evidence for auction. as appropriate: Completed. Investigations (Major Crimes) 1. Assess detective assiqnments and make necessary adiustments in order to increase efficiency: Completed. 2. Evaluate and adiust investiqative priorities: Completed/ongoing. 3. Inteqrate Maior Crimes Unit (MCU) with our community outreach efforts: Ongoing. 4. Conduct quarterly reviews in order to assess effectiveness and direction of Unit: Completed. 2007 Fourth QuarterlYear End Report Prepared for Finance & Safety Committee Page 13 Special Operations/Crime Prevention/Training/Traffic 1. Conduct quarterly reviews in order to assess the effectiveness and direction of the Unit: Completed. 2. Maintain crime prevention proqrams that facilitate our partnerships with the community: Completed/ongoing. 3. Reduce the impact of crimes related to druqs, vice and qanqs throuqh proactive enforcement: Completed/ongoing. 4. Reduce speedinq throuqh increased visibility and traffic enforcement: Ongoing. 5. Reduce traffic collisions in tarqeted areas of the City: Ongoing.