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Home My WebLink AboutReg 2014-04-07 Item 5C - Final Acceptance - 2013 Small Drainage Program with Henderson Partners for $307,233.51COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by 04/07/14 BC Initiatc Mayor's recipe Council review ITEM INFORMATION ITEM No. 5.C. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 04/07/14 .AGENDA ITEM TITLE 2013 Annual Small Drainage Program Project Completion and Acceptance CATEGORY E Discussion Aug Date Z Motion Mtg Dale 04/07/14 ['Resolution AN Date 111 Ordinance A Its Date Bid Alllard Mtg Date Public Hearin 0 Other A4.2, Date Mg Date SPONSOR Council E Mayor fl fIR D CD Finance D Fire IT E P&R E Police V4 PIP' SP oNSoie s The contract with Henderson Partners, LLC of Gig Harbor, WA is complete for the 2013 SUMMARY Annual Small Drainage Program. This project provided storm drainage improvements at four locations. Construction began October 1, 2013 and was completed on January 24, 2014. One change order was issued for a time extension and unit price under-runs credited ($31,815.49). Council is being asked to accept and finalize the contract with Henderson Partners in the amount of $307,233.51. REVIEWED BY E COW Mtg. CA&P Cmte El F&S Cmte E Transportation Cmte Z Utilities Cmte 0 Arts Comm. 111 Parks Comm. E Planning Comm. DATE: 03/17/14 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONS( )R/ADMIN. COMMDIEE Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $307,233.51 $457,000.00 $0.00 Fund Source: 412 SURFACE WATER (PG 136, 2013 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/07/14 MTG. DATE ATTACHMENTS 04/07/14 Informational Memorandum dated 03/14/14 State of WA Depart of Revenue Notice of Completion 13-151 Minutes from the Utilities Committee meeting of 03/17/14 15 16 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee Bob Giberson, Public Works Director, Peter Lau, Senior Program Manager March 14, 2014 2013 Annual Small Drainage Program Project No. 91341201, Contract No. 13-151 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 13-151 with Henderson Partners, LLC of Gig Harbor, Washington was issued on October 1, 2013 for the 2013 Annual Small Drainage Project. This project provided drainage improvements at four locations in Tukwila. The improvements included storm pipe and structure replacements, temporary erosion control, asphalt paving, asphalt thickened edge installation and site restoration. ANALYSIS Construction was physically completed on January 24, 2014. Only one (1) change order was executed for a contract time extension due to an extended period of unusual sub-freezing weather. Unit price under-runs were due to bid item quantities not fully utilized during construction. Retainage is being held by the City for this project in the amount of $15,361.68. The construction budget was $457,000.00 with a 15% contingency. Construction Contract Amount Change Order No. 1 (time only) Unit Price Under-runs No Sales Tax Total Amount Paid $339,049.00 0.00 (31,815.49) 0.00 $307,233.51 RECOMMENDATION The Council is being asked to formally accept and authorize the release of retainage, subject to standard claim and lien release procedures, for the 2013 Annual Small Drainage Program with Henderson Partners in the final amount of $307,233.51, and to consider this item on the Consent Agenda of the April 7, 2014 Regular Meeting. Attachment: Notice of Completion W\PW Eng PROJECTS1A- DR Projects \Annual Small Drainage Programs2013 SDP (91341201)1 Construction *700 Post Construction & Closeout \ Info Memo 2013 SDP Closeout 03.14-14.docx 17 18 NOTICE OF CO P ETION OF PUBLIC WORKS CONTRACT � Name & Address of Public Agency City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 UBI Number: 179 000 208 Contractor's UBI Number: 602 834 024 Date: February 24, 2014 Departrnent Use Only Assigned to: Date Assigned: Notice is herebgiven relative to the completion of contract or project described below Project Name 2013 Small Drainage Pro Contract Number 13-151 Job Orde Contracting 0 Yes El No Description of Work Done/Include Jobsite Address(es) Storm drainage improvements at 4 locations within the City. Specific improvements include: 1) Removing and replacing existing storm drain pipes and drainage structures; 2) Installing new storm drain pipes and drainage structures; 3) Providing temporary erosion control; 4) Removing and replacing asphalt pavement and thickened edge; and 5) Site restoration. Federally funded road transportation project? [l Yes Wr No Contractor's Name Henderson Partners, LLC Telephone Number 253'851'5896 Contractor Address 11302 Burnham Drive NW, Gig Harbor, WA 98332 If Retainage is Bonded, List Surety's Name (or attach a copy) Surety Agent's Address Date Contract Awarded September 3, 2013 Date Work Commenced October 7, 2013 Date Work Completed January 24, 2014 Dote Work Accepted Contract Amount Additions (+) Reductions ( - ) Sub-Total Amount of Sales Tax Paid at 096 (If various rates apply, please send a breakdown) Aficerwill Please List all Subcon TOTAL ../ ac ors Below: � 339.049.00 � 0.00 � 31,815.49 � 307,233.51 Liquidated Damages $ Amount Disbursed $ Amount Retained $ 0.00 � 307,233.51 NOTE: These two totals must be equal 0.00 291,871.83 15,361.68 TOTAL $ 307,233.51 Subcontractor's Name: UBI Number: Affidavit ID (if known) Everson's Econo Vac, Inc. 601 443 326 500427 4-M Hydroseeding/Erosion Control, Inc. 603 041 395 500019 Corliss Resources, Inc. 602 237 779 499940 Lakeridge Paving Company, LLC 601 592 135 499932 Stripe Rite, Inc. 501 048 084 499917 Evergreen Concrete Cutting, Inc. 601 605 667 498325 - �o n�z 11 REV 31 0020 N8/25/11) Continued on page 2 Please List all Subcontractors Below: Subcontractor's Name: UBI Number: Affidavit ID (if known) Comments: Contact Name: Diane Jaber Email Address: Diane.Jaber@TukwilaWA.gov Title: Fiscal Specialist Phone Number: (206) 433-1871 x1871 Note: Th Disbursing Office must submit this completed notic immediately after acceptanc of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form to all three agencies below. For a faster response. please submit by e-mail, ell Washington State �n'm o°v°mm°mme^�""o � �� Public Works Section po Box *r47v Olympia WA 98504-7474 FAX (360) 664-4159 Washington State Department of Labor and Industries Contract Release PO Box 44274 Olympia, WA 98504-4272 (360)902-4754 FAX (360) 902-6897 Washington State Employment Security Department Specialized Collections Unit PO Box 9046 Olympia WA 98507-9046 (360) 902-9780 Fax (360) 902-9287 nubl icworks@esd=^gov For tax assistance or to request this document in an alternate format, visit http://dor.wa.gov or call 1'800'647-7706. Teletype (7TY) users may call (360)7O5'67lX. r215-08-00 08-2 011 REV 31 0020 N8/25/11) 20 Utilities Committee Minutes March 17, 2014 - Page 2 B. Annual 2013 Small Drainage Program Project Completion and Acceptance Staff is asking Council to accept as complete Contract No. 13 -151 with Henderson Partners, LLC, for the 2013 Annual Small Drainage Project. The project provided drainage improvements at four locations in the City, including storm pipe and structure replacements, temporary erosion control, asphalt paving, asphalt thickened edge installation and site restoration. Construction was completed on January 24, 2014 and included one change order due to a time extension as a result of sub - freezing weather. The total amount paid was $307,233.51, which was under budget. The Council is also being asked to authorize the release of retainage. UNANIMOUS APPROVAL. FORWARD TO APRIL 7, 2014 REGULAR CONSENT AGENDA. III. MISCELLANEOUS Meeting adjourned at 6:26 p.m. Next meeting: Monday, April 7, 2014 - 5:15 p.m. - Foster Conference Room Ktk Committee Chair Approval Minutes by LH. Attachment: Myers Letter dated March 15, 2014 21