HomeMy WebLinkAboutFS 2014-04-22 Item 2B - Resolution - Change Fund Levels for Tukwila Community Center and Public WorksTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
FROM: Bob Giberson, Public Works Director
Rick Still, Parks & Recreation Director
BY: Pat Brodin, Operations Manager
Dave Johnson, Recreation Superintendent
DATE: April 3, 2014
SUBJECT: A Resolution regarding department change and petty cash funds
ISSUE
Modifications for both Public Works and the Recreation Department change fund and
petty cash fund.
BACKGROUND
The petty cash needs at Minkler Shops, George Long Shops, and the Community
Center are different now than they were prior to the implementation of the P-card
system for most of the City's purchasing. City Departments are working with Finance at
this time to review spending limits for potential modification as well. The petty cash fund
limits which have remained the same for years should also reflect the changes that fit
departmental needs.
DISCUSSION
The preferred changes have been analyzed at the staff level as follows:
• Parks & Rec Change Fund — Increase from $150.00 to $350.00
• Parks & Rec Petty Cash Fund — Decrease from $500.00 to $300.00
• PW Minkler Operations Petty Cash — Increase from $200.00 to $350.00
• PW George Long Shops Petty Cash — Eliminate the petty cash fund..
RECOMMENDATION
The Committee is being asked to consider this item and forward the resolution to the
May 5, 2014 Regular Meeting Consent Agenda.
ATTACHMENT
Resolution in draft form
W\2014 Info Memos-Council \PeItyCashTCC-PW.doc
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DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, INCREASING THE PARKS AND
RECREATION CHANGE FUND LEVEL AND REDUCING
THE PARKS AND RECREATION PETTY CASH FUND
LEVEL; INCREASING THE PUBLIC WORKS DIVISION I
PETTY CASH FUND LEVEL AND ELIMINATING THE
PUBLIC WORKS DIVISION II PETTY CASH FUND; AND
REPEALING RESOLUTION NO. 1762.
WHEREAS, the Tukwila City Council previously established Change Fund and
Petty Cash Fund levels by Resolution No. 1762, passed on February 21, 2012; and
WHEREAS, there is a need to modify (or eliminate) the fund levels on the Parks &
Recreation and Public Works funds due to operational changes in both departments;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department
General Fund
000
$ 100.00
Finance Department
Water Fund
401
100.00
City Clerk's Office
General Fund
000
100.00
Seattle Southside Visitor Center
Hotel /Motel Tax Fund
101
100.00
Municipal Court
General Fund
000
300.00
Parks and Recreation
General Fund
000
150.00 350.00
Golf Course
Foster Golf Course Fund
411
1,200.00
(or less as needed)
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Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department
General Fund
000
$ 800.00
Police Investigation/Tukwila
General Fund
000
10,000.00
Fire Department
General Fund
000
350.00
Parks and Recreation
General Fund
000
500,00-300.00
Public Works Division II
General Fund
888
350.00
Public Works Division I
General Fund
000
200.00- 350.00
Section 3. Resolution No. 1762 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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