HomeMy WebLinkAbout2014-04-22 Finance and Safety Minuites
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
April 22, 2014 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal, Chair; Joe Duffie, Kathy Hougardy
Staff: David Cline, Dave Johnson, Pat Brodin, Tracy Gallaway, Mike Villa, Peggy
McCarthy, , Laurel Humphrey
CALL TO ORDER:
Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A.
Ordinance: Authorizing the City Administrator to Sign Documents in Absence of Mayor
Staff is seeking Council approval of an ordinance that would authorize the City Administrator
to sign official documents in the absence of the Mayor. The City already has an administrative
policy regarding this, but adding this provision to the Municipal Code has been advised by the
City Attorney. Councilmembers inquired how long this has been a practice in Tukwila, and
staff confirmed that this has been in practice even before the policy was adopted in 2008. The
Committee requested a copy of the policy be provided to the full Council in the meeting
UNANIMOUS APPROVAL. FORWARD TO MAY 5, 2014 REGULAR CONSENT
packet.
AGENDA.
(Note: on 4/23/14, the Committee requested this item be placed on the 4/28
Committee of the Whole agenda for further discussion.)
B.
Resolution: Petty Cash and Change Fund Levels for Parks and Recreation and Public Works
Staff is seeking Council approval of a resolution that would modify the fund levels on the
Parks and Recreation and Public Works funds due to operational changes in the
departments. Implementation of the P-urchasing has
had an impact on the petty cash needs at Minkler Shops, George Long Shops, and the
Community Center. After analyzing the petty cash needs, the requested changes are as
follows:
Parks and Recreation Petty Cash Decrease from $500.00 to $300.00
PW Minkler Operations Petty Cash Increase from $200.00 to $350.00
PW George Long Shops Petty Cash Eliminate the petty cash fund.
In addition, staff is requesting an increase in the Parks and Recreation Change Fund to
$350.00 from $150.00. This increase is in response to the typically larger cash
UNANIMOUS APPROVAL. FORWARD TO MAY
transactions handled by the rental office.
5, 2014 REGULAR CONSENT AGENDA.
C.
Purchase of Special Events Equipment Trailer
Staff is seeking Committee approval of an equipment trailer for the purpose of transporting
equipment and supplies to City-sponsored community events, for an estimated cost of
$8,580. Funds for this purchase will come from the 2014 Volunteer and Special Events
program budget. This trailer will help staff streamline participation in special community
events by eliminating duplicate items and providing a portable stock of commonly used
items and resources. The trailer will be available for other departments for City-sponsored
Finance & Safety Committee Minutes April 22, 2014 Page 2
events as well. Because this is an unbudgeted capital purchase, this purchase request
requires the approval of the Committee and the Mayor but does not need to go before the
UNANIMOUS APPROVAL TO PURCHASE TRAILER.
entire Council.
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D.
Police Department 2014 1 Quarter Report
Chief Villa shared a presentation that updated the Committee on Police Department items
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of significance that occurred during the 1 quarter of 2014. The information included
highlights, crime statistics, and crime reduction strategies. Chief Villa also distributed
information including 2014 Goals, a map of aggravated assault and residential burglary
locations, educational material regarding the false alarm fee, and a flyer promoting the
INFORMATION ONLY.
TrackMole property tracking system.
III. MISCELLANEOUS
Meeting adjourned at 6:48 p.m.
Next meeting: Tuesday, May 6, 2014 5:30 p.m. Hazelnut Conference Room
Committee Chair Approval
Minutes by LH