HomeMy WebLinkAboutCivilService 2014-05-05 Agenda
6200 Southcenter Boulevard • Tukwila, Washington 98/88 Jim Haggerton, Mayor
Hazelnut Room (aka Conference Room #3)
6200 Southcenter Boulevard
Tukwila, WA 98188
Monday
May 5, 2014
5:00 p.m.
AGENDA
CALL TO ORDER
APPROVAL OF MINUTES (3/5/14)
GENERAL BUSINESS
FIRE DEPARTMENT BUSINESS
a. Staffing Update
b. Assistant Fire Chief Eligibility List
POLICE DEPARTMENT BUSINESS
a. Staffing Update
b. Police Records Specialist Eligibility List
c. Patrol Administrative Assistant Description Revision
ADJOURNMENT
Phone: 206-433-1800 • City Hall Fax 206-433-1833 ebsit : www. TukwilaWa.gov
City of Tukwila
6200 Southcenter Boulevard • Tukwila, ashington 98188 Jinn Haggerton, Mayor
March 3, 2014
The following commissioners attended the regularly scheduled meeting of the Tukwila Civil
Service Commission: Dennis Sivak, Ron Johnston, and Stephen Wheeler. Others in attendance
were Police Assistant Chief Bruce Linton, Interim Fire Chief Chris Flores, Dawn Judkins,
President of IAFF Local #2088, and Kim Gilman, Civil Service Examiner.
CALL TO ORDER
5:05 p.m.
APPROVAL OF MINUTES
GENERAL BUSINESS:
Welcome New Commissioner
FIRE DEPARTMENT BUSINESS
Staffing Update
Chair Dennis Sivak called the meeting to order.
The Chair asked if there were any corrections needed for
the February 3, 2014 Commission Meeting minutes. Vice -
Chair Johnston requested that the minutes be clarified to
specifically mention "with respect to appointments made in
Washington State as applies to temporary and provisional
appointments" regarding the discussion on Length of
Appointments under General Business.
Stephen Wheeler was appointed to the Civil Service
Commission on February 19, 2014. This was his first
meeting. Commissioners welcomed him and thanked him
for volunteering.
Interim Chief Flores noted that there are 2 members absent
on long -term disability, and 1 vacancy in the Department.
The Chief was pleased to report that Entry -Level
Firefighter oral boards have been scheduled to occur March
11th and 13th, with a list to be certified by March 14th. It is
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City of Tukwila
6200 Southcenter Boulevard • Tukwila, ashington 98188 Jinn Haggerton, Mayor
Fire Battalion Chief
Pipeline Positions
1 Year Certification to the
Eligibility List for Entry -Level
the City's intent to have a new hire start the Fire Academy
on April 9`''
He withdrew the Fire Battalion Chief position description
from the agenda, and stated that it would be added to a
future agenda once it could be reviewed in greater detail by
the Department.
Interim Chief Flores reported that the Council's Finance
and Safety Committee unanimously approved the
recommendation to add 3 pipeline positions to the
Department. These pipeline positions would be used to
hire entry -level Firefighters when impending retirements or
resignations were anticipated.
The Civil Service Examiner explained that the City had
formed eligibility lists in the past based on 2 different
expiration dates. Entry -level police officer and firefighter
candidates were expired from the list based on the earlier of
either 1 year from certification, or 15 months from the
original test date with Public Safety Testing. The Examiner
was not certain why the two different expiration dates were
used, but suspected that it may have been due to the length
of time that passed from the date of the Physical Agility
Test to the date of hire. This is no longer a concern since
both entry -level firefighters and police officers retake the
PAT prior to attending the Academy. Commissioners
agreed that going forward, for ease of administration,
names on entry -level eligibility lists for police officer and
firefighter will expire 1 year from the date of certification.
POLICE DEPARTMENT BUSINESS
Staffing Update
Assistant Chief Bruce Linton reported that the Department
has 1 member out on military leave andl on administrative
leave. He noted that there are currently 2 entry -level police
and 5 laterals, and 1 Records Specialist candidate in the
background process. He noted that the City is continuing
to focus on lateral hiring to fill existing vacancies, but due
to the number of entry -level hirings at other agencies,
Academy classes are fully booked till this summer As a
City of Tukwila
6200 Southcenter Boulevard • Tukwila, Washington 98188 Jan Haggerton, Mayor
Lateral Police Officer
Position Description
Police Sergeant Eligibility
List Extension
OTHER BUSINESS
April Meeting
result, those entry -level candidates in the background
process, if hired, would not start the Police Academy until
June or July.
Assistant Chief Linton stated that the Police
Department revised the position description for Lateral -
Entry Police Officer to include a preferred qualification
section. The Department would like to have candidates that
have already completed National Incident Management
Systems (NIMS) training by having completed Incident
Command Systems (ICS 100/200) and NIMS (700/800)
course prior to hire. Assistant Chief Linton provided a
brief summary of the NIMS system and the importance of
the training to City emergency preparedness efforts. The
preferred qualification was added to the existing position
description and submitted to the Commission for approval.
After a brief discussion, the revision description was
approved by Chair Sivak.
Assistant Chief Linton conveyed that Chief Villa requested
a 1 year extension to the Police Sergeant eligibility list. He
explained that in the last year there were no vacancies for
Sergeants, but that they would like to use the existing list to
fill future vacancies if approved.
MOVED BY JOHNSTON, SECONDED BY SIVAK
THAT THE POLICE SERGEANT ELIGIBILITY
LIST BE EXTENDED 1 YEAR. THE LIST WILL
THEREFORE EXPIRE ON APRIL 21, 2015.
MOTION CARRIED.
Chair Sivak noted that he would not be able to attend
the April meeting. It was agreed that Ron Johnston will
chair the meeting.
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City of Tukwila
6200 Southcenter Boulevard • Tukwila, Washington 98/88 Jim Haggerton, Mayor
ADJOURNMENT
5:40pm
MOVED BY SIVAK, SECONDED BY JOHNSTON
THAT THE REGULAR MEETING BE ADJOURNED.
MOTION CARRIED.
Chairperson Dennis Sivak Vice-Chairperson Ron Johnston
Commissioner Stephen Wheeler
CITY OF TUKWILA
CLASS SPECIFICATION
CLASS TITLE: PATROL ADMINISTRATIVE ASSISTANT
DEPARTMENT:
ACCOUNTABLE TO:
FLSA STATUS:
APPROVAL:
Police
Patrol Commander
Non - exempt
3.
JOB SUMMARY: this position is responsible for handling numerous and various administrative tasks for the Patrol
Commanders.
DUTY
NO.
ESSENTIAL DUTIES: (These duties are a representative sample - position assignments may
vary.)
1.
Handles the distribution, exporting, or shipping and receiving of internal city, departmental, and
external mail, documents, correspondence.
2.
Creates, maintains, and updates schedules including handling all related correspondence and
documentation for implementation of the patrol schedule, such as shift bid notices, opening and
closing dates, and vacation bids, notices, and requests.
3.
Assists the Police Department with the creation, editing, and review of various documents
including memorandums, budget proposals, shift schedule changes, position assignment
r
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4.
Enters, queries, reconciles data and maintains departmental records such as purchasing receipts,
monitoring the King County Jail's DBIS System, billing of the transfer of Tukwila PD inmates, jail
records for department's holding cell and bi- annual jail use reports.
5.
Organizes and tracks the various documentation created by Police Department staff. Tracks
documentation needing the Patrol Commander's processing and approval.
6.
Acts as a liaison to the Fleet Services Division on matters regarding records, maintenance
requests, and other administrative inquiries related to patrol vehicles.
7.
Assists the Patrol Commanders in maintaining their schedules. Makes travel or event
arrangements. Assists with event planning and coordination in matters affecting the Police
Department.
8.
Assist the Patrol Division or other police staff in researching information in Justice, Linx, Rain,
DOL, and NCIC and other related databases.
9.
Becomes familiar with, follows, and actively supports the mission, vision, values, policies and
procedures of the Tukwila Police Department.
10.
Maintains reasonable, predictable, and regular attendance during the assigned work week hours.
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CLASS TITLE: PATROL ADMINISTRATIVE ASSISTANT
KNOWLEDGE (position requirements at entry):
Knowledge of:
Grammar, spelling and punctuation;
File maintenance;
Customer service techniques;
Basic terminology used in the Law Enforcement field;
Basic financial accounting; and
Office practices and procedures.
SKILLS (position requirements at entry):
Skills in:
Creating and maintaining file systems;
Applying customer service techniques;
Taking minutes and transcribing notes;
Scheduling meetings and appointments;
Proofreading;
Paying attention to detail and accuracy;
Keyboarding at 50 wpm;
Performing basic mathematical calculations;
Using standard office equipment;
Using computers, relational databases and software applications;
Establishing and maintaining effective interpersonal relationships at all organizational levels and with the
public; and
Communication, both oral and written, sufficient to exchange or convey information and to receive work
direction.
TRAINING, EXPERIENCE AND LICENSING REQUIREMENTS:
High School Diploma or General Equivalency Diploma (GED) and two years of experience related to office
support functions; or an equivalent combination of education and experience which provides the knowledge,
skills and abilities sufficient to perform the essential duties of the job.
A valid Washington State driver's license, or the ability to obtain one prior to employment. ACCESS level I
certification required within 6 months of hire.
This position is subject to a comprehensive backgrounding process including: personal background
investigation, polygraph exam, psychological evaluation, and a drug screen.
PHYSICAL REQUIREMENTS:
Positions in this class typically require: stooping, kneeling, crouching, reaching, mobility, fingering,
grasping, talking, seeing, hearing, and repetitive motions.
Sedentary work: Exerting up to 10 pounds of force occasionally and /or negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting, most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met. Some positions may require greater
periods of walking and /or standing.
CLASSIFICATION HISTORY:
New Class: 2/1/2013
(Revised: '1/8/1'1:.
ADOPTED BY THE TUKWILA CIVIL SERVICE COMMISSION
Chairperson
Date
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