HomeMy WebLinkAboutUtilities 2014-05-05 COMPLETE AGENDA PACKETCity of Tukwila
Utilities Committee
• Kate Kruller, Chair
• Allan Ekberg
• Kathy Hougardy
Distribution:
K. Kruller
A. Ekberg
K. Hougardy
D. Quinn
D. Robertson
Mayor Haggerton
D. Cline
L. Humphrey
B. Giberson
F. Iriarte
R. Tischmak
G. Labanara
P. Brodin
S. Kerslake
Clerk File Copy
2 Extra
A. Le (e -mail pkt. pdf)
e -mail cover to:
C. O'Flaherty, D.
Almberg, B. Saxton,
S. Norris, M. Hart, L.
Humphrey, D. Robertson
AGENDA
MONDAY, MAY 5, 2014 — 5:15 PM
FOSTER CONFERENCE Room
(formerly known as CR #1) in the 6300 building
Next Scheduled Meeting: Monday, May 19, 2014
46. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
Item
Recommended Action
Page
1.
PRESENTATION(S)
2.
BUSINESS AGENDA
a) CBD Sanitary Sewer Rehabilitation &
a)
Forward to 5/19/14 Regular
Pg. 1
2013 APW to APE Sewer Repair
Consent Agenda
Resolution to Reject All Bids
b) Surface Water Lift Station No. 15
b)
Forward to 5/19/14 Regular
Pg. 7
Project Completion and Acceptance
Consent Agenda
c) Cascade Water Alliance Retreat Briefing
c)
Information Only
Pg. 9
3.
ANNOUNCEMENTS
4.
MISCELLANEOUS
Future Agendas:
Next Scheduled Meeting: Monday, May 19, 2014
46. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Mike Cusick, PE, Senior Program Manager
DATE: May 2, 2014
SUBJECT: CBD Sanitary Sewer Rehabilitation & 2013 APW TO APE Sewer Repair
Project No. 91140203
Resolution to Reject All Bids
ISSUE
Reject the bid for the CBD Sanitary Sewer Rehabilitation and 2013 APW TO APE
Sewer Repair.
BACKGROUND
The project was advertised for bids on March 31 and April 7, 2014, and one (1) bid was
opened on April 14, 2014. The Engineer's Estimate was $621,721.00. Shoreline
Construction Co. submitted the only bid of $860,106.08, which is $238,385.08 over the
Engineer's Estimate (and does not include a 10% contingency).
ANALYSIS
In order to award the project to Shoreline Construction Co., the City would need to
increase the project funding by approximately $300,000.00 to pay for the higher bid and
the associated increased contingency. The proposed Resolution will reject the bid and
re- advertise the project after implementing any cost saving revisions.
BUDGET AND BID SUMMARY
Engineer's Shoreline's
Estimate Bid Budget
Construction (Bid Amount incl. tax) $ 621,721.00 $ 860,106.08 $ 700,000.00
Contingency (10 %) 56,778.17 78,485.50
Total $ 678,499.17 $ 938,591.58 $ 700,000.00
RECOMMENDATION
Council is being asked to approve the Resolution rejecting the bid for the CBD Sanitary
Sewer Rehabilitation Project and consider this item on the Consent Agenda at the May
19, 2014 Regular Meeting.
Attachments: Draft Resolution
Bid Tabulation
W:IPW EngIPROJECTSIA- SW Projects\CBD Sewer Rehabilitation (91140203)1Consffuctionllnfo Memo UC Memo Reject- Accept Bids 4- 18- 14.docx
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AFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, REJECTING ALL BIDS
SUBMITTED FOR THE COMMERCIAL BUSINESS
DISTRICT SANITARY SEWER REHABILITATION AND
2014 ANDOVER PARK WEST TO ANDOVER PARK
EAST SEWER REPAIR PROJECT.
WHEREAS, sealed bids were solicited for the Commercial Business District (CBD)
Sanitary Sewer Rehabilitation and 2014 Andover Park West (APW) to Andover Park
East (APE) Sewer Repair Project; and
WHEREAS, bids were opened and read aloud by the City Clerk on April 14, 2014;
and
WHEREAS, a budget was set for the construction of the sewer improvements; and
WHEREAS, the one responsive bid received was over the budgeted amount for the
construction of the CBD Sewer Rehabilitation and 2014 APW to APE Sewer Repair
Project; and
WHEREAS, the City reserved the right to reject all bids in its call for bids, and RCW
35.23.352 provides for the rejection of any or all bids by resolution of the City Council;
and
WHEREAS, the City wishes to reject the bid due to budget limitations;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
All bids are hereby rejected due to budget limitations.
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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M. CUSICK, PE
14- Apr -14
CBD SANITARY SEWER REHABILITATION
PROJECT NO. 91140203
ENGINEER
PAGE 1
CONTRACTOR
BID SCHEDULE A
RH2
SHORELINE
BID SCHEDULE ITEM
ITEM
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
REPAIR FROM APE TO APW
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
Al
MOBILATION
1
LS
$ 18,120.00
$ 18,120.00
$ 20,000.00
$ 20,000.00
A2
TRAFFIC CONTROL
1
LS
$ 4,200.00
$ 4,200.00
$ 10,000.00
$ 10,000.00
A3
TRENCH SAFTY SYSTEM
1
LS
$ 672.00
$ 672.00
$ 20,000.00
$ 20,000.00
A4
TEMP EROSION CONTROL
1
LS
$ 1,800.00
$ 1,800.00
$ 5,000.00
$ 5,000.00
A5
BYPASS CLEANING
1
LS
$ 19,200.00
$ 19,200.00
$ 10,000.00
$ 10,000.00
A6
DEWATERING
1
LS
$ 18,720.00
$ 18,720.00
$ 60,000.00
$ 60,000.00
A7
DEWATERING CONVEYANCE
1
LS
$ 4,800.00
$ 4,800.00
$ 10,000.00
$ 10,000.00
A8
12' PVC PIPE
56
LF
$ 162.00
$ 9,072.00
$ 600.00
$ 33,600.00
A9
LIGHT WEIGHT BACKFILL
400
TONS
$ 48.00
$ 19,200.00
*
$ 50.00
$ 20,000.00
A10
6" HMA PATCH
111
SY
$ 60.00
$ 6,660.00
$ 150.00
$ 16,650.00
A 11
FOUNDATION MATERIAL
10
TONS
$ 42.00
$ 420.00
$ 50.00
$ 500.00
Al2
SEAL COAT & RESTRIPING
1778
SY
$ 6.00
$ 10,668.00
$ 7.00
$ 12,446.00
A13
RESTORATION
1
LS
$ 24,000.00
$ 24,000.00
$ 20,000.00
$ 20,000.00
A14
POST CONSTRUCTION INSPECTION
1
LS
$ 600.00
$ 600.00
$ 3,000.00
$ 3,000.00
TOTAL
$ 138,132.00
TOTAL
$ 241,196.00
**
SALES TAX
$ 13,122.54
SALES TAX
$ 22,913.62
TOTAL
$ 151,254.54
TOTAL
$ 264,109.62
BID SCHEDULE B
RH2
SHORELINE
BID SCHEDULE ITEM
ITEM
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
APE MANHOLE INSTALLATION
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
B1
MOBILATION
1
LS
$ 4,800.00
$ 4,800.00
$ 12,000.00
$ 12,000.00
B2
TRAFFIC CONTROL
1
LS
$ 6,000.00
$ 6,000.00
$ 20,000.00
$ 20,000.00
B3
TRENCH SAFTY SYSTEM
1
LS
$ 840.00
$ 840.00
$ 10,000.00
$ 10,000.00
B4
DEWATERING
1
LS
$ 1,800.00
$ 1,800.00
$ 5,000.00
$ 5,000.00
B5
TEMP EROSION CONTROL
1
LS
$ 12,960.00
$ 12,960.00
$ 27,000.00
$ 27,000.00
B6
DEWATERING CONVEYANCE
1
LS
$ 2,400.00
$ 2,400.00
$ 10,000.00
$ 10,000.00
B7
10' PVC PIPE
10
LS
$ 132.00
$ 1,320.00
$ 1,300.00
$ 13,000.00
B8
MANHOLE FOUNDATION
1
LS
$ 960.00
$ 960.00
$ 1,000.00
$ 1,000.00
B9
48" MANHOLE AND COVER
1
EA
$ 7,200.00
$ 7,200.00
$ 15,000.00
$ 15,000.00
B10
48" MANHOLE EXTRA DEPTH
4
VF
$ 210.00
$ 840.00
$ 100.00
$ 400.00
B11
LIGHTWEIGHT BACK FILL
95
TONS
$ 48.00
$ 4,560.00
$ 50.00
$ 4,750.00
B12
9" HMA PATCH
16
SY
$ 90.00
$ 1,440.00
$ 700.00
$ 11,200.00
B13
HMA OVERLAY RE- STRIPING
225
SY
$ 30.00
$ 6,750.00
$ 80.00
$ 18,000.00
TOTAL
$ 51,870.00
TOTAL
$ 147,350.00
SALES TAX
$ 4,927.65
SALES TAX
$ 13,998.25
TOTAL
$ 56,797.65
TOTAL
$ 161,348.25
CBD SANITARY SEWER REHABILITATION
PROJECT NO. 91140203
ENGINEER
PAGE 2
CONTRACTOR
BID SCHEDULE C
RH2
SHORELINE
BID SCHEDULE ITEM
ITEM
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
CIPP LINING
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
C1
MOBILATION
1
LS
$ 28,500.00
$ 28,500.00
$ 20,000.00
$ 20,000.00
C2
TRAFFIC CONTROL
1
LS
$ 12,000.00
$ 12,000.00
$ 85,000.00
$ 85,000.00
C3
PRE - CLEANING VIDEO INSPECTION
1
LS
$ 4,960.00
$ 4,960.00
$ 3,300.00
$ 3,300.00
C4
CLEAN AND PREP SEWER
1
LS
$ 9,920.00
$ 9,920.00
$ 3,300.00
$ 3,300.00
C5
VIDEO INSPECTION PRIOR TO CONSTRUCTION
1
LS
$ 4,960.00
$ 4,960.00
$ 3,300.00
$ 3,300.00
C6
PROVIDE WASTEWATER BYPASS
1
LS
$ 13,888.00
$ 13,888.00
$ 1,000.00
$ 1,000.00
C7
10" CIPP LINER
663
LF
$ 57.00
$ 37,791.00
$ 48.00
$ 31,824.00
C8
10" CIPP LINER
3305
LF
$ 60.00
$ 198,300.00
$ 55.00
$ 181,775.00
C9
LATERAL REINSTALLATION
4
EA
$ 575.00
$ 2,300.00
$ 235.00
$ 940.00
TOTAL
$ 312,619.00
TOTAL
$ 330,439.00
SALE TAX
$ 29,698.81
SALE TAX
$ 31,391.71
TOTAL
$ 342,317.81
TOTAL
$ 361,830.71
BID SCHEDULE D
RH2
SHORELINE
BID SCHEDULE ITEM
ITEM
QUANTITY
UNITS
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
MANHOLE REPAIR
D1
MOBILATION
1
LS
$ 2,760.00
$ 2,760.00
$ 5,000.00
$ 5,000.00
D2
TRAFFIC CONTROL
7
EA
$ 720.00
$ 5,040.00
$ 1,500.00
$ 10,500.00
D3
RECHANNEL MANHOLES
5
EA
$ 1,200.00
$ 6,000.00
$ 1,500.00
$ 7,500.00
D4
MH PREPARATORY WORK
4
EA
$ 540.00
$ 2,160.00
$ 1,500.00
$ 6,000.00
D5
CHIP GROUT PIPE PENETRATIONS
8
EA
$ 840.00
$ 6,720.00
$ 2,000.00
$ 16,000.00
D6
ROOT CONTROL
3
EA
$ 300.00
$ 900.00
$ 1,000.00
$ 3,000.00
D7
REMOVE EXISTING DROP CONNECTION
2
EA
$ 360.00
$ 720.00
$ 3,000.00
$ 6,000.00
D8
INSTALL DROP CONNECTION
3
EA
$ 1,440.00
$ 4,320.00
$ 3,500.00
$ 10,500.00
D9
REPLACE LADDER
2
EA
$ 480.00
$ 960.00
$ 1,000.00
$ 2,000.00
TOTAL
$ 29,580.00
TOTAL
$ 66,500.00
SALES TAX
$ 2,810.10
SALES TAX
$ 6,317.50
TOTAL
$ 32,390.10
TOTAL
$ 72,817.50
*CITY CORRECTION OF AMOUNT RH2
** CITY CORRECTION OF TOTAL SHORELINE
* ** ON JAN. 15 RH2 PROVIDED THE CITY WITH
WITH THE AMOUNT OF $621,721.00
01
BID SCHEDULE A $ 151,254.54
BID SCHEDULE B $ 56,797.65
BID SCHEDULE C $ 342,317.81
BID SCHEDULE D $ 32,390.10
TOTAL $ 582,760.10 * **
$ 264,109.62
$ 161,348.25
$ 361,830.71
$ 72,817.50
$ 860,106.08
6
TO:
FROM:
BY:
DATE:
SUBJECT:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
Bob Giberson, Public Works Director
Scott Moore, Senior Project Inspector
May 2, 2014
Surface Water Lift Station No. 15
Project No. 91041203, Contract No. 13 -142
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 13 -142 with Gary Harper Construction, Inc. of
Snohomish, Washington was issued on August 5, 2013 for the Surface Water Lift Station No.15
Project. This project installed a new backup generator and enclosure for Surface Water Lift
Station No.15 located at 5910 South 180th St.
ANALYSIS
Construction was physically completed on February 21, 2014. Seven change orders were
executed for miscellaneous items including electrical Items such as added lights and fixture
types, along with a time extension due to weather related issues for applications. Unit price over-
runs were for redesign of the foundation and additional materials due to utility conflicts.
Retainage is being held by the City for this project in the amount of $15,360.47. The construction
budget was $350,425.18 with a 10% contingency.
Construction Contract Amount
Change Orders
Unit Price Over -runs
Sales Tax
Total Amount Paid
$290,930.00
10,372.03
5,907.19
29,184.88
$336,394.10
RECOMMENDATION
Council is being asked to formally accept and authorize the release of retainage, subject to
standard claim and lien release procedures, for the Surface Water Lift Station No. 15 Project and
consider this item on the Consent Agenda of the May 19, 2014 Regular Meeting.
Attachment: Notice of Completion
W:IPW EngIPROJECTSIA- DR Projects IStorm Lift Station No 15 Improvements (91041203)IConstructionlAfter Conllnfo Memo SWM #15 Closeout 05- 02- 14.docx
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NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Name & Address of Public Agency
City of Tukwila
6300 Southcenter Blvd. Suite 100
Tukwila,Wa 98188
UBI Number: 179 000 208
Contractor's UBI Number: 601606620
Date: 4/21/2014
Department Use Only
Assigned to:
Date Assigned:
Notice is hereby given relative to the completion of contract or project described below
Project Name
Storm Lift Station # 15 Improvements ( Project 91041203)
Contract Number
13 -142
Job Order Contracting
❑ Yes X No
Description of Work Done /Include Jobsite Address(es)
This project will provide a back -up power generator for the Surface Water Lift Station No. 15, which drains approximately 200 acres of the northern portion of the
Tukwila South Development. The station was built in 1977, has four pumps and a total capacity of 43.7 cfs. The electrical controls and pumps are located below
ground and the surface water lift station currently does not have generator backup power. The new generator enclosure will be located at 5910 South 180th
Street, Tukwila WA.
Federally funded road transportation project? ❑ Yes V No
Contractor's Name
Gary Harper Construction, Inc.
Telephone Number
1- 360- 863 -1955
Contractor Address
14831 223rd St. SE. Snohomish WA, 98296
If Retainage is Bonded, List Surety's Name (or attach a copy)
Surety Agent's Address
Date Contract Awarded
08/05/2013
Date Work Commenced
11/07/2013
Date Work Completed
02/21/2014
Date Work Accepted
Contract Amount
Additions (+ )
Reductions (- )
Sub -Total
Amount of Sales Tax Paid at
.095
(If various rates apply, please send a breakdown)
C'° c v_ ,:� 0 K.
$ 290,930.00
$ 16,279.22
$ 0.00
$ 307,209.22
$ 29,184.88
TOTAL $ 336,394.10
NOTE: These two totals must be equal
Please List all Subcontra tors Below:
Liquidated Damages $
Amount Disbursed $
Amount Retained $
0.00
321,033.63
15,360.47
TOTAL $ 336,394.10
Subcontractor's Name:
UBI Number:
Affidavit ID (if known)
Service Electric Co, Inc.
179023787
502491
Johnston Construction Co, Inc
278046559
501160
Miles Sand & Gravel Co.
171004760
501940
Lloyd Enterprises. Inc.
171004642
502283
Evergreen Concrete Cutting, Inc.
601605667
501245
PLS, Inc.
601979933
501166
Ralph's Concrete Pumping
578085430
501171
F215- 038 -000 08 -2011
REV 31 0020e (08/25/11)
Continued on page 2
8
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director °'
BY: Pat Brodin, Operations Manager
DATE: May 2, 2014
SUBJECT: Cascade Water Alliance Retreat Briefing
ISSUE
The Cascade Water Alliance had a Board of Directors Retreat at the Tukwila
Community Center on March 22, 2014 to discuss Regional Water Issues.
BACKGROUND
The City of Tukwila receives its wholesale water supply as a member of the Cascade
Water Alliance. The Cascade Water Alliance Board met, along with Legislative
Alternates and staff representatives, to discuss the following issues:
• A Brief History of Cascade Water Alliance
• Water Demand, Supply, & Revenue Issues
• Lake Tapps Update
• Strategic Initiatives and Succession Planning
Slides from the Retreat will be presented using PowerPoint to the Utilities Committee.
RECOMMENDATION
Information only.
W: \Shared Copy Only \ Pat \Info Memo Cascade Water Alliance Retreat.docx
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