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Home My WebLink AboutFS 2008-08-19 Item 2C - Ordinance - Fire Master PlanTo: Finance and Safety Committee CC: Mayor Haggerton Rhonda Berry FROM: Lisa Verner, Mayor's Office Nick Olivas, Fire Chief DATE: August 19, 2008 INFORMATION MEMORANDUM RE: Fire Master Plan, Administration Responses to Plan Recommendations and LOS Goal ISSUE Adopt the new Fire Master Plan, adopt the Administration responses to the Plan's recommendations, and adopt a Level of Service goal for fire services. BACKGROUND The Fire Department does not have a Master Plan. A proposed Master Plan has been developed by consultants, ESCi, as the first phase of a joint agreement with the City of SeaTac to evaluate whether or not the two cities' fire departments should be merged, foul' a separate fire district, or look for other opportunities for cooperation and coordination. It is ready for review and adoption by the City. The Administration is evaluating new sources of revenue for the City. One such source is "impact fees" through which new development helps to pay for capital facilities necessitated due to the new growth. Mayor Haggerton's goal is to analyze options and to adopt impact fees by the end of 2008. The Growth Management Act allows impact fees for parks services and for fire services, in addition to the traffic impact fees the City has already enacted. In order to consider and adopt impact fees, the City needs to have adopted a Fire Master Plan and identified a level of service goal for fire services. DISCUSSION The new Fire Master Plan evaluates the current state of the Fire Department and makes recommendations concerning a variety of issues: personnel and staffing, facilities, apparatus, and management. It shows area coverage from each of the stations, includes an inventory of Page 2 of 3 equipment and stations, and discusses the kinds of service provided by the Department. The proposed Fire Master Plan is attached as Exhibit A. The Administration has evaluated the recommendations contained in the Fire Master Plan. The reconunendations can be divided into "short teen" and "long telin" items; both include capital facilities and operations maintenance. The short teiiii items are needed to make up existing deficiencies which the Fire Master Plan finds make it hard for the Fire Department to maintain the existing LOS. The Administration has evaluated these based on prudent use of equipment, cost, and sustainability. These items can be phased in over the next several years and support the existing LOS. The long term items will be needed due to growth over the next 15 years; the long teini capital facilities items can be funded in part by impact fees. The Administration's response to the recommendations contained in the Fire Master Plan is attached as Exhibit B. A worksheet summarizing how the Administration would accomplish the recommendations over the next 6 years is attached as Exhibit C. The level of service goal that the Administration recommends is described in the Fire Master Plan as: "5 minutes 33 seconds response 90% of the time" 4 stations distributed throughout the City Provision of the following services: prevention, suppression, aid, rescue, haz mat response, and public education Equipment level of 3 front line engines, 1 front line aerial, and 1 front line aid car Personnel level of 3 shifts of professional firefighters per day This level of service should be provided by the Fire Department and maintained as a goal as growth occurs over the next 15 years. As mentioned, the Mayor's goal is to analyze options and to adopt impact fees by the end of 2008. There are two steps that need to be done before impact fees can be considered. The first step is to have LOS standards for both Parks and Fire. The adoption of the Fire Master Plan and Fire LOS goals as recommended below will accomplish this first step for Fire. The Community Affairs and Parks Committee is addressing adoption of LOS for Parks. Both of these items will come to COW on August 25 for discussion and public hearings. The second step needed before impact fees can be considered is an emergency Comprehensive Plan amendment to add "Fire" and the adopted LOS for Fire and Parks to the Capital Facilities Element of the Plan. The Community Affairs Parks Committee will review the Comprehensive Plan amendment on September 22, with a courtesy review by Finance Safety on October 7. After these two steps are complete, then a review and discussion of impact fees will begin. Staff will have a draft impact fee Ordinance and bring it to Finance Safety Committee for a recommendation (October 21) and to Community Affairs Parks Committee for a courtesy review (October 27). The draft impact fee Ordinance is scheduled for a COW review and Page 3 of 3 public hearing on November 10 with a Council decision to adopt or not adopt anticipated on November 17 RECOMMENDATION Adopt an Ordinance which adopts the Fire Master Plan, adopts the Administration's responses to the Plan's recommendations, and establishes a level of service goal for fire services. Attachments: Exhibit A Fire Master Plan (Ful 1 plan attached for Committee Members Exhibit B Administration's Responses on Fire Master Plan Recommendations Exhibit C Worksheet for Administration's Responses on Fire Master Plan Recommendations EXHIBIT. B City of Tukwila Administration Responses to Fire Master Plan Recommendations 8 -19 -08 MASTER PLAN FIRE ROMMENOATIO RE Staff /Personnel Issues 1. Provide a full time Public Educator /Public Information Officer (PIO) position to oversee the public aspects of education and dissemination of information. 2 Establish a pro active public education program within the city. 3. Add a full time public educator in the Fire Marshal's office ci to oversee TAD public education and also information officer. 4 Add a Training Captain to work under guidance of Battalion Chief of Training. Add an additional training position to the Training Division 5. Add an Assistant Chief position for logistics and strategic planning. 6. Add a Deputy Fire Marshal, working under the guidance of the Battalion Chief Fire Marshal. 7. Add two civilian inspector positions for code enforcement and inspection work. 8. Staff a full time aid d in 7.g firefighters would be nee order to staff an aid car with 2 FTEs DISCUSSION Move existing (funded, unfilled, civilian) CERT /PE position from PW to Fire See #1 See #1 Support. Internal promotion; hire entry level position to back fill Defer. Already use battalion chiefs for management. Internal promotion with replacement Use contract system or need on ongoing basis`? UNION, FULL TIME Promote internally;; backfill supplement Support. Help annual inspections #10) Run Aid Car 8:00 AM -8:00 PM. Explore 12- hour Car staff. 3 gOPLE (l COSTS $80,000 /yr VEHICLE ($40,00 OFFICE SPACE $100,000 /yt VEHICLE 40,000) OFFICE SPACE and $80,000 /yr $120,000 /yr VEHICLE OFFICE and $80,000 /yr $105,000/yr VEHICLE ($40,000) OFFICE SPACE and $80,000 /yr $160,000 /yr 2 VEHICLES ($80,000) OFFICE SPACE $430,000/YR OVERTIME OR $643, YEAR Year 1 2009 ADMINISTRAT POSITION Move CERT /PE position to Fire (no financial impact) See #1 See #1 Year 1 Promote Training Captain 2009 Hire replacement firefighter ($13,000 and $80,000 financial impact) Year 3 Promote 2 Assistant Chief 2011 Hire replacement firefighter ($14,000 and $80,000 financial impact) Year 1 Promote Deputy Fire 2009 Marshal ($10,000 financial impact) Year Hire 2 civilian inspectors 2009 ($160,000 financial impact) Put aid car in service; hire 3 Year 1 ex 2009 personnel (experienced) ($240,00 financial. impact; EXHIBIT B Administration Responses Fire Master Plan .Recommendations 8 -19 -08 .Page 2 of 8 FIRE MASTER PLAN RECOMMENDATIONS daily. 9. Place an engine company at Station 54 when the ladder truck is reassigned to Station 51; this would call for 18 -24 firefighters, depending on daily coverage patterns. 10. Take steps to increase commercial inspection frequency to an annual or semi- annual inspection cycle. 11. Review to practice of having line -level crew conduct moderate and high risk inspections and verify their training and capability to perform all risk level inspections. 12. Increase the number of inspectors in the prevention section, limit company inspections to less complex occupancies, and ensure all company level personnel are trained to the level in which they function. 13. Consider the use of contract fire and life safety plan review services to take the load off during busy times. DISCUSSION SHIFT) 30 -50 6 PEOPLE 80 9 PEOPLE ALMOST 100% Support when necessitated by growth (long tern.). Support. Use civilian inspectors #7) Support. More training for personnel so companies have capacity; tied to #4. LEAVE EASIER INSPECTIONS TO CREWS See #11. SAME AS #7. TRAIN CIVILIAN INSPECTORS TO DO HIGHER LEVEL INSPECTIONS (FLAMMABLE, ETC) Do permit inspections (Fire and Bldg codes) plus critical site inspections (120 per month est.) Support. (example: Mall, where developer pays) LIKE MALL COSTS $1.44M /YR OR $1.92M /YR YEAR ADMINISTRATION POSITION new will be less) Year 2 Hire 3 aid car staff 2010 (experienced) ($240,000 f nancia.l impact; new will be less) Evaluate need for additional Year 3 3 aid car personnel 2011 ($240,000financial impact) Year 4 Evaluate; decision based on 2012 growth See #7 See #4 See #7 Support. G1 plan Recommendations 8-19-08 I{a alitt3 T B es o ases -1 ire �rlast Administration lZ" p Page 3 of 8 MASTER PLAN FIRE RECOMMEN ruck as an Aid Car Use of Ladder T Issue; Apparatus I an t evaluate l Continually review cu Trent fire apparatus conditions and determine life exp ectancy current replacement based an c onditions. range apparatus Adopt and fund a long rated 2 plan to meet the projected r eplaceme nt r eplacemen t 3 Limit the use of the ladder truck related apparatus to truck calls. Staff a full time 4 related c car our calls. at Station 54 for medical DISCUSS 4. Relocate the ladder truck from Station to Station 51, if the southern with the annexation occtation Slgto the south. of S will require re location Relocating company 5 the ladder truck engine an additional staffed b to be housed at Station 54. Station Facilities Issues fete a thorough sp 1 Start and comp f and needs assessment of TFD strategy for beg a long term funding improvements to facilities. Conduct a thorough review o f the 2• ected service life of condition and p ro J the existing fire stations. Support. Both Fire and Finance to do this. See #1. See #8 in "personnel" Support. S Review hours of n eed (need 24 brs See #1 COSTS truck to Station 51 If move ladder to Station now; move Engine 51 flock 54? Reduce use of ladder when bring aid car into service De u ntil growth occurs. Support. Hire architect /space planner now YEAR ADMINISTRATION DMINI ATION POSITIO Year 1 Suppor 2009 Year 1 See #1 2009 Year 1 Place aid car in 24 -hr service 2009 some of the time with 3 additional personnel; increase service in Year 2; evaluate add'1 service needs in Year 3 Year 1 Bring aid car into adder truck 2009 reduce use ladder Year 3 Evaluate moving growth needs 2011 truck based on g o year Evaluate moving ladder o wth needs 2011 truck based on g" Do in conjunct year Support. 2010 with evaluation of City facilities See #1 Administration Responses EXHIBIT 13 Administration Master Plan Recommendations 8 -19-08 'Page 4of8 FIRE MASTER PLAN RECOMMENDA Ec MMENDAT ONS R.ECo 3. Develop a capital facilities replacement plan and determine funding mechanisms. including 4. Remodel Fire Station 51, seismic upgrad 5 Relocate Fire Station occurs when the south annexation 6. Replace Fire Station 52 7 Relocate Fire Station 52 if Station 51 is relocated. evaluations and possible upgrades g, Seismic and energy for Station 53 9. Relocate Station 53 when north annexation occurs 10. Replace Station 5 Department M Issues; Department Im lementation 1 Plan and implement with rsi method and file regularly meeting workers by Fire Chief and /or other executive staff officers Prominently display and incorporate 2. the department mission statement t and o department documents as appropriate. f 3. Audit all policies a procedures policy gaps between practice and p y DISCUSSION See #1. Wait until decision on Tukwila South; growth, TS dictates See #4. Defer. Defer. until Tukwila South decided. Add another engine to Station 51 instead of relocation`? S in conjunction with seismic /energy upgrades to all other stations. Defer. Defer. COSTS OK; should be standard operating procedure. OK; should be standard operating procedure. OK; should be standard operating procedure. $10M (2005$) LAND YEAR ADMINISTRATION POSITION Year 2012 Year 4 2012 Year 5 2013 Year 5 2013 Evaluate seismic upgrades to Year 2 2010 all City facilities No. N plans for north a nnexation Evaluate need in Year 3 Year 3 2011 See #1 Evaluate based on growth Evaluate based on growth Evaluate based on growth Evaluate based on growth Year In process; implement by 2009 Fire Departmen management In rocess; implement by Year 1 p 2009 Fire Department management process; implement by Year 1 In 2009 Fire Dep artment management EXHIBIT B Administration Responses Fire Master Plan Recommendations 8 -19 -08 Page 5 of 8 FIRE MASTER PLAN RECOMMENDATIONS 4. Review and revise all policies and procedures as needed 5. Establish a regular time schedule for review of SOPs (Standard Operating Procedures) 6. Establish a founding policy document that describes: 1) the purpose and intent of the policy manual, 2)how the manual is to be organized, 3) when a policy is to be reviewed, and 4) definitions and explicit descriptions of key words 7. Establish a method and responsible person to insure the Department is meeting all legal mandates. 8. Formally adopt a decision- making process that solicits input vertically and horizontally from the appropriate levels of the organization and create a policy that reflects this new format. 9. Work with local law enforcement and develop a plan for ongoing security of the fire stations. Specifically obtain their advice on perimeter fencing, security cameras, and updated access controls. 10. Provide theft deterrent systems for all vehicles. 11. Establish a method and schedule to DISCUSS[ON OK; should be procedure. OK; should be procedure. OK; should be procedure. standard operating standard operating standard operating OK; should be standard operating procedure. OK; should be standard operating procedure. OK; should be standard operating procedure. Don't anticipate law enforcement having time OK; should be standard operating procedure. What does this take? IT Dep't COSTS YEAR ADMINISTRATION POSITION Year 1 In process; implement by 2009 Fire Department management Year 1 In process; implement by 2009 Fire Department management Year 1 in process; implement by 2009 Fire Department management Year 1 in process; implement by 2009 Fire Department management Year 1 In process; implement by 2009 Fire Department management Year 1 In process of evaluation 2009 Year 1 2009 Year 1 In process; implement by Fire Department management In process; implement by Plan Reconmaendatiorns 8 -19 -08 —Fire Master l +'.X'1�II13IT I3 Administration Responses Fage6of FIRE MASTER R ECOMMEN DATIONS ECOMME TI NS incorporate laps into the corporate lore-fire p mobile data technology. C DISCUSSI invol v em ent? OK County DEM for Coordinate wat ationna d update pre-fire 12. s Emergen hazard inform Work with City plans a ccordingly) ergency p and Management Coordinator h city Manag 13. update OK; s lou Review the as necessary. ld be standard operating intervention process for roCedure. the intern blems p 1 ennp °ye OK; should 4. Formalize /alcohol pro er atin g 1 es with drug 1 ld be standard op "last chance" and procedure. 1 Establish a app ro ved by both labor agreement app employees with management fro obmms. drug/alcohol p ks in addit n to 16. Conduct credit all a pplicants crating backgroun checks on OK; should be standard op goals process of defining gxogram procedure crating 17. 'Undertake a p the training_p___- OK• should be standard Training objectives for uirement do with new and obJ procedure; Establish annual txainir competencies p fain 18. Cap an the form of hours or stem of quarterly or 19 Develop competency to a° procedure dat ch 1� is 1 o a system testing annual skills comp 20. Provide additional and foc Sue t as h e g and the courses, such for National Fire Academy program personnel in the Training Division training manual a departmen 21. Develop oration, standards and that details the op OK; should be standard operating See #18• See #18. See #18 COSTS ADMINISTR YE ITION 2009 Fire Department m anagemen t l by Year 1 In process; imp X 2009 Fire Department managem implement by Year 1 In process; 2Q 09 .Fire Department management implement by Year 1 In process; imp 2009 Fire Department ma nagement process; implement by Year 1 In 2009 Fire Departm ment manage Year 1 In process; implement by 2009 fire Department m anagemen t ill Year 1 New Training C w 2009 address Captain will p Year 1 N Training 2009 address Training Captain will Year 1 New 2009. address C will Year l New Training 2009 address New Training Captain will Year 1 2009 address Plan Recommendations 8 -19-08 t)(113.1 B P ,�,clmilxisfrafion Responses f ire DISCUSSION Page 1 of 8 MASTER PLAN F RECUNM E NDATI NS the-training rOgram data t See 418 re quiremen ts m Ve training and improve see 418 recording practice. o f tyre rite RNI-S 23, Implement use module. See #18 ro sin m training for line training rain Enhance the level of e evaluation and in initial fire seen See 418 sta for evident xeservan n. investigation training 25 Increase d staff. and lime officers._ e 3 tom meat of a Zone Consider Team• 20 sider the devend Fire Investigation pre- incrd (south Additional Continuexpand s 25 e with and ertxse 1. ent planning will be -,ounces and e p the 'required within provide support division plan process inspection sion to p dco ,�d continuity o f the p and keep pace with the additions ,vorldoa d Tequ rrenien l r lemef atioxx pt11' issues; City ran ge a comprehensive long Develop t h e depar Review Gw the 303 for 03 f acility rand and evi how the fund is consider revising to the Fire administered as related is as Department. anus copies of the rlR m 3 provide cop review all fire stations. to regul 4• Establish a process olicies and update HR p work with finance. Defer Do with new Ttaix1ing Captain e ctoxs; See 418 2 civilian ix p u1 Staff section above and C OSTS committee of departments Have a ayor's Office lead 3 0 3 Fu Fund CUP) 303 Delegate to Human Resources D to Human Resources -Year N Training Captain will -2009 address N Training C will Year/ 2009 address Captain. will New Training p Yeas 1 address 2009 Will New Training Cap Year 1 2009 address 5OIT.e issues $eing done now Year 1 solved 2009 remain to be re solvedi will Year 1 New Training 2009 address A D INIS Lt T1oN Yr,AR PosIT1oN Y ear 1 Implement by fire 2009 Department management 1 n� Year 1 Restructure with. cd Mayor e 20 of departm 2009 s Office to lead 303 ljund (and C1P year 1 Put on Tuknet 2000 De l eg ate to Human Year 1 2009 Resources c GOmr'�en diLt1o11S �[Hi Responses pire Master Plan R� Adiviniof 8'or� gcsp 'Page ASTER PLAN rigE MASTER a x etey�tion and imple Develop .olicleS• plan. fox HR (LO L OF SEgVICE C T LEVE a1 DISC USSION l an RG5ouxces Delegate to 1-lum S adopt existing inform el of and of 5 minutes and e time level of service of 90% of th seconds xesp °rise rim go ut the City. et perfoxmatice target "Protection mpxc objectives of National Fite Pa the standards commu on 5 -19 1 I L7 Associat s Review grows. °`effective' —Base decision not cens earl do 3 of 15'7,000, Explore whether po pulation sec e lation ca exxstang w h e re o p costs from `4. ital facili o wth 1 \estt5 m cacity to serve growt e there is s till capacity existing- 0te than ne eded C OSTS with City Attorney Ag �(t�oxk o f i3O5) on expanded definition Check on these standards INxs T YE Alt 'POSITION Delegate to �um'an 1 D eice 2009 Resourc Ycax 1 broader definition .A t dOp ding time 2009 ,LOS (xncluexson ding serv ices, p c ui merit, others these Evaluate the unpacts or standar aluate impacts Ev year l 2009 this 1 Support; deten�ine how Year 1 c ould be do 2009 EXHIBIT C 8 -19 -08 SHORT TERM (2008 dollars) Capital Facilities Place existing Aid Car in service Year 1 2009 Year 2 Evaluate seismic upgrades to all 2010 stations Year. 3 Evaluate replace Station 54 2011 Year 4 Evaluate remodel Station 51 2012 Move ladder to Station 51 Purchase engine for Station 54 Evaluate replace Station 52 Year 5 2013 Year 6 2014 Evaluate replace Station 53 LONG TERM (GROWTH) Capital Facilities Ycar 1 2009 Year 2 2010 Year 3 2011 Year 4 2012 Year 5 2013 Year 6 2014 WORKSHEET for Administration. Responses on Fire Master Plan Recommendations Purchase new aid car for Station 51 Evaluate relocate Station 51 Move ladder to Station 51? Purchase engine for Station 54? Evaluate relocate Station 52 M &O Promote Training Captain Hire replacement firefighter Promote Deputy Fire Marshal Add aid car personnel (3) Move CERT /PE position to Fire Add 2 civilian inspectors Add aid car personnel (3) Promote 2i Assistant Chief IIire replacement firefighter Evaluate need for 3 aid car personnel 18 -24 personnel for engine M &O Expense $100,000 /yr car office $80,000 /yr $105,000 /yr car office $240,000 /yr (experienced; new will be less) $80,000 /yr car office $160,000 /yr cars office $240,000 /yr (experienced; new will be less) $120,000 car office ($14,000 /yr differential) $80,000 /yr $240,000 /yr $1.44M /yr or $1.92M /yr Expense Funding General Fund (Differential of $13,000; $80,000; $10,000; $240,000;$160,000; for total budget impact of $503,000) Levy Lid Lift Levy Lid Lift Levy Lid Lift Levy Lid Lift Levy Lid Lift Funding Impact fees City Impact fees City Impact fees `y0 City Impact fees City Impact fees City %1 Impact fees City