HomeMy WebLinkAboutReg 2014-05-05 Item 4F - Contract Supplement #3 - Cascade View Safe Routes to School with David Evans and Associates for $24,075COUNCIL AGENDA SYNOPSIS
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Meeting Date
Prepared b
05/05/14
BG
Ala or's review
44tC--
Council review
ITEM INFORMATION
ITEM No.
4.F.
35
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA a VIE: 05/05/14
AGENDA ITEM TITLE Cascade View Safe Routes to School
David Evans & Associates Supplemental Agreement No. 3
CATEGORY E Discussion
Meg Date
11
Motion
Date 05/05/14
Resolution
Mtg Date
Ordinance
Mtg Date
Bid Award
Mgg Date
I Public Hearing
E Other
Mtg Date
Mtg
Mtg Date
SPONSOR E Council C Mayor C HR ODCD Finance Fire IT C P&R Police PIF
SPONSOR'S David Evans and Associates is currently the design consultant for the Cascade View Safe
SUMMARY Routes to School Project. Additional design is need for the drainage system and assistance
with the WA State Dept. of Historical Preservation due to the age of the adjoining cemetery
parcel. The cost of this additional design work is $24,075.00 and will be covered by right-
of-way budget. Council is being asked to approve Supplement No. 3 with David Evans &
Associates for $24,075.00.
REVIEWED BY
El COW Mtg.
El CA&P Cmte C F&S Cmte
Cmte El Arts Comm. E Parks Comm.
COMMITTEE CHAIR:
Transportation
Cmte
E Utilities
DATE: 04/28/14
E Planning Comm.
ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$24,075.00 $162,000.00 $0.00
Fund Source: 103 RESIDENTIAL STREETS (PG 3, 2014 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/05/14
MTG. DATE
ATTACHMENTS
05/05/14
Informational Memorandum dated 04/25/14
Page 3, 2014 CIP
Supplemental Agreement No. 3 to Contract No. 13-043
Minutes from the Transportation Committee meeting of 04/28/14
35
36
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
~.xx
FROM: Bob Giberson, Public Works Director
BY: Dave Sorensen, P ject Manager
DATE: April 25, 2014
SUBJECT: Cascade View Safe Routes to School
Project No. 91210301, Contract No. 13'043
Supplemental Agreement No. 3
ISSUE
Execute Contract Supplemental Agreement No. 3 with David Evans and Associates, Inc. to provide a contrac time
extension and cost increase for design services for the Cascade View Safe Routes to School Project.
BACKGROUND
The design services contrac for $38,783 with David Evans Associates for the Cascade View Safe Routes to School Projec
began February 21,2O13 and will expire June 1.2O14. Supplement No. 1 was for additional Right-of Way work and
Supplement No. 2 was for a time extension only. Supplement No. 3 is needed for additional time to complete the right-of-
way negotiations and subsequently design services costs have also increased for this Safe Routes to School Project.
DISCUSSION
The design contrac warrants additional funds for the added design expense for the following reasons:
• Expanded scope of the drainage system and performing underground utility locates within the p jgCt area.
• Adding Historical Research Associates to develop an Archeological Monitoring Plan and assist with Tribal
Consultation. This plan was required by the Washington State Department of Historical Preservation as a condition
of our P ject's 05-05 approval. Without this approval the p ject cannot move forward.
• Redesign of the trail to provide more separation from the cemetery parcel.
• Adding bid assistance by David Evans Associates, Inc. during the bidding process.
FINANCIAL IMPACT
The cost negotiated for this increase with David Evans Associates, Inc. for $24,075.00 is reasonable for the size and scope
of this project and iGwhhiO budget.
Contract Budget
Design Contract $38'783.00 $84.000.00
Additional Design Work (Supp. No. 3) 24.075.00 0.00
Right-of-Way (Supplement NC, 1) 25.075.00 78.000.00
Totals $88,533.00 $162,000.00
The remaining design budge is intended to be used to meet the education/encouragement component of the gran award.
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 3 to Contrac No. 13-029 in the amount of $24,075.00 with
David Evans and Associates for the Cascade View Safe Routes to School P ject and consider this item on the Consent
Agenda at the May 5, 2014 Regular Meeting.
Attachments: 2014 CIP 3
Consultant Agreement Supplement No. 3 with Exhibits
W:11PW Eng1PROJECTS \A- RW 8, RS Projects1Sate Routes to School - Cascade View (91210301)1Design \April 2014 SupplementiDocs to TC
38
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: Cascade View Safe Routes to School Project No 91210301
Construct an off-street, paved shared use path, sidewalks, and a traffic circle at 33rd Ave S and S 140th St.
DESCRIPTION: This route was identified in the Walking Audit prepared for the Cascade View school zone. S 140th St is one
of the high priority missing sidewalk areas prioritized as part of the Walk and Roll Plan.
Enhance safety for students walking to Cascade View Elementary School and encourage transportation choices
JUSTIFICATION:
' '
fnrCoocadaVlewneighborhuudesidents.
STATUS: Phase I is construction of an off-street, paved shared use path betw en S 137th St and S 140th St.
Phase II includes a traffic circle at 33rd Ave S/S 140th St. Also includes sidewalks on the east side of 33rd Ave S
between S 140th St & S 144th St and the north side of S 140th St between Military Rd S and 34th Ave S.
MAINT. IMPACT New trail, traffic circle, and sidewalks will need to be maintained.
COMMENT:
WSDOT Safe Routes to School State grant for $428K for Phas I. Funding for Phase II in beyond will be part of a
future grant application.
FINANCIAL Through Estimated
in $000's
2012 2013 2014
2015
2016
2017
2018
2019
BEYOND TOTAL
EXPENSES
Phase II
Design
55
29
183
267
Land(F0VV )
78
78
Conot MgmL
45
126
171
Construction
250
530
780
TOTAL EXPENSES
0
133
324
0
0
0
0
0
839
1.2e6
FUND SOURCES
Awarded Grant
133
295
428
School District Grant Portion
29
29
Proposed Grant
750
750
Mitigation Expected
0
City Oper. Revenue
0
0
0
0
0
0
0
0
89
89
TOTAL SOURCES
0
133
324
0
0
0
0
0
839
1,296
2014 2019 Capital Improvemen Program
40
ILA'W.
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #3
Between the City of Tukwila and David Evans and Associates, Inc.
That portion of Contract No. 13-043 between the City of Tukwila and David Evans and
Associates, Inc. is amended as follows:
Section II SCOPE OF WORK:
Additional scope of work attached (See Exhibit A)
Section III DURATION OF AGREEMENT:
Contract duration is extended through 7/31/2014.
Section IV PAYMENT:
Supplement #3 provides additional payment in the amount of $24,075 shall be added to
the contract (See attached Exhibit B cost estimate), for a new maximum amount payable
of $88,533.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 2014
CITY OF TUKWILA CONTRACTOR
Jim Haggerton, Mayor
ATTEST/AUTHENTICATED
Printed Name/Title:
APPROVED AS TO FORM
nae./
re-/
City Clerk City Attorney
CA: 2012
Page 1 of 1
41
42
Exhibit A
Scope of Services
for the
City of Tukwila
Cascade View Elementary Safe Routes to School
Supplement No. 3
Supplement No. 3 modifies the original agreement dated February 22, 2013, and Supplements 1 and 2
with the following revisions.
Additional Task 1.0, 3.0, and 4.0 Scope of Service items are listed below. The new Task 6.0 Scope of
Service item was added.
TASK 1.0 PROJECT MANAGEMENT
The original contract duration was anticipated to be 4 months, but the contract duration was extended
an additional 10 months and is expected to continue for an additional 3 months to complete the design.
This work element continues with preparing monthly invoices, and coordination with the
subconsultant.
Deliverables:
• Monthly progress reports and invoices (13 additional; both in hard copy only).
TASK 2.0 BASE MAPPING
Due to the drainage system being proposed for this project, the CONSULTANT shall call a utility
locate company to mark utilities within the project limits. If needed, the CONSULTANT shall survey
these marks and update the existing base map.
Deliverables:
• Updated existing base map for design use.
TASK 3.0 ENVIRONMENTAL
Based on comments received from the Washington State Department of Archaeology and Historic
Preservation Office (DAHP), archaeological monitoring is necessary due to the trail's close proximity
to a historic period cemetery. The CONSULTANT shall develop an Archaeological Monitoring Plan.
It will include contact information for project personnel as well as DAHP personnel contact
infoi illation.
The CONSULTANT shall assist the City with Tribal Consultation by preparing a letter to initiate
consultation, and shall help follow up in the form of participating in a phone call(s) with the Tribes as
requested. Follow up will not exceed one hour. If it exceeds this amount, the scope and budget will be
revised accordingly.
Deliverables:
• Archaeological Monitoring Plan (Draft and Final).
• Tribal Consultation Letter (Draft and Final).
TUKA00000009 000000N 0030Coniraci\Supplement 3Exhibit A _DEA Scope CVSRS Suppl 3 2014_0423.1.10ex
Supplement No. 3 Page 1
Cascade View Elementary Safe Routes to School Scope of Services
43
Assumptions:
• Construction monitoring is not included in this Supplement.
• An Archaeological Monitoring Report is not included in this Supplement.
TASK 4.0 DESIGN
The following items were assumed in the original agreement:
• A drainage technical information report or memorandum is not required.
• Stormwater quality and detention is not anticipated for the project.
• Detention and water quality is not required.
• The City will handle all utility companies' coordination.
However, as the project design developed, revisions to these assumptions were required. This
Supplement requests additional budget to perform the following tasks:
• The CONSULTANT shall incorporate into the final design a modular wetland vault for
stormwater treatment at the church parking lot as requested by the City.
• The CONSULTANT shall coordinate with Seattle City Light to request relocation of the power
pole guy anchor.
Additional budget is also being requested for the following two items:
• The redesign of the trail based on the City's comments to relocate the trail to provide more
separation to the cemetery parcel.
• The larger than anticipated drainage system.
TASK 6.0 BID ASSISTANCE
The CONSULTANT shall provide bid assistance. This shall include the following:
• Addressing Contractor's questions.
• Preparing one addendum.
• Attending bid opening.
• Verifying contractors' bid proposal and references.
• Preparing award recommendation letter.
Deliverables:
• Addendum (electronic [pdf file] copy).
• Contractor Bid Verification (both electronic [pdf file] and hard copy).
• Award Recommendation Letter (both electronic [pdf file] and hard copy).
• Upload of addendum, plans, and specifications to Builders Exchange, www.bxwa.com.
• 10 sets of plans (11"x17) and specifications.
P:t\TUKA00000009000000N,0030ContractSupplement 3'Exhibit A DEA Scope CVSRS Suppl 3 2014_042.3docx
Supplement No. 3 Page 2
Cascade View Elementary Safe Routes to School Scope of Services
44
Attachment B
City of Tukwila
Cascade View Elementary Safe Routes to School
Cost Estimate
Supplement No. 3
David Evans and Associates, Inc.
Classification
Hrs. x Rate = Cost
1 Managing Professional Engineer (MGPE) 35.0 $ 183.00 $ 6,405
2 QA/QC Manager (MGPE) 5.0 $ 183.00 $ 915
3 Design Engineer (DEEN) 41.0 $ 100.65 $ 4,127
4 Sr. CADD Technician (SCAD) 21.0 $ 118.95 $ 2,498
5 Project Surveyor (PLSU) 8.0 $ 125.05 $ 1,000
6 Party Chief (PCHF) 8.0 $ 85.40 $ 683
7 Instrument Person (INST) 8.0 $ 76.25 $ 610
8 Environmental Planner (ENVP) 4.0 $ 106.75 $ 427
9 Executive Administrator (EXAD) 13.0 $ 97.60 $ 1,269
10 Administrative Assistant (ADMA) 16.0 $ 86.93 $ 1,391
Total Hrs. 159.0
Salary Cost
Direct Expenses
Plans
Utility Locate
Mileage
Subtotal
No. Unit Each Cost
10 sets @ $15 /set $ 150
1 LS $2,000 $ 2,000
150 miles @ $0.56 /mile $ 84
$ 19,325
2,234
David Evans and Associates Total
$ 21,559
Subconsultants:
Historical Research Associates
Subconsultant Total
Costs
2,516
Hours Totals
2,516
Total Costs
$ 24,075
Page 1 of 2
P.\e TUKA00000009 1000000N\0030Contract \Supplement 3 1Exhibit B_DEA Budget CVSRS Suppl 3 2014_0414.xlsx
Printed: 4/13/2014, 9:04 PM
45
David
Attachment B
City of Tukwila
Cascade View Elementary Safe Routes to School
Hour Estimate
Supplement No. 3
t 2 3 4 5 6 7 8 9 10
Evans and Associates, Inc.
Task
Work Item
Managing Professional
Engineer (MGPE)
QA/QC Manager (MGPE)
Design Engineer (DEEN)
Sr. CADD Technician
(SCAD)
Project Surveyor (PLSU)
Party Chief (PCHF)
Instrument Person (INST)
Environmental Planner
(ENVP)
Executive Administrator
(EXAD)
Administrative Assistant
(ADMA)
DEA
DEA
HRA
Total
Dire(;i LaiJOr
o
$183.G ".
a1QO.t's5
}9H?5
$1i�- v
ra.:t
X106 "a
„? ?.F,:,
14693
Total '.
Do s
Do tar
D
Total
hrs
Total
hrs
Total
hr s
To
hi s
To
hrs
To Total
hrs hrs
Total
hrs
Total
hrs
Total
hrs
Total
Total
Total i
Total
29
24
1.0
Project Management
10
13
6
53:6203,€il
?0
2.0
Base Mapping
8
8
8
2,2 °,
522P4
3.0
Environmental
1
4
5
5610
52,516
53.126
4.0
Design
'. 233.257
Modular Wetland Vault
10
1
10
2
53,257
Coordination with SCL
2
2
23
5366
5306
Trail Redesign
2
1
10
10
52,74:
52!45
Additional Drainage Design
5
2
20
8
7
42
11
159
54,854
54854
6.0
Bid Assistance
5
1
1
1
3
51.`
Task 1 Total
35
5
41
21
8
$
$
4 r
13
16
019,325
X2,536
X21,841:
Expenses
52,234
5'234
PROJECT WORK TOTALS
35 5 41 21 8 8 8 4 13 16
159
$ 21,559 $ 2,516 $ 24,075
Page 2 of 2
P:\ t\ TUKA00000009 \000000N \0030Contract \Supplement 3 \Exhibit B_DEA Budget CVSRS Suppl 3 2014_0414.xlsx
Printed: 4/13/2014, 9:04 PM
TRANSPORTATION COMMITTEE - Meeting Minutes
April 28, 2014-5:15p.nn.— Foster Conference Room
x~�^ Tukwila
City of � ������y/���
��
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Dennis Robertson, Kate Kruller
Staff: David Qine, Bob Giberson, Robin Tischmak, Gail Labanara, Dave Sorensen,
Laurel Humphrey
Guest: Chuck Parrish, Resident
CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:17 p.m.
I. PRESENTATIONS
No presentations.
U. BUSINESS AGENDA
A. Bid Award: Interurban Avenue South (South 143rd Street to Fort Dent Way)
Staff is seeking Council approval to award a bid to Walsh Construction Co., LLC in the amount
of $7.597.833.39 for construction of the Interurban Avenue South (South 145m Street to Fort
Dent Way) Project. This project will include construction of curbs, gutters, sidewalks,
illumination, storm drainage, street reconstruction, and other roadway improvements. Walsh
was the lowest of seven bids and is $1'508.720.81 under the Engineer's estimate. As of today,
WSDOT Local Programs has given notice of approval of this bid award. The project budget
includes $80.000.00 from the Storm Water Quality Retrofit Program 412 fund for the
construction of storm water facilities. Councilmembers and staff discussed the funding as shown
on the CIP page, which is subject to change once the Transportation Improvement Board Grant
is adjusted due to the bid award and the construction management budget is finalized. Staff
reported that the bidder who came in second has filed a bid protest which is currently under
review by the City Attorney. UNANIMOUS APPROVAL. FORWARD TO MAY 5, 2014
REGULAR CONSENT AGENDA.
B. Resolution: Temporary 25 MPH Speed Limit for Interurban Avenue South Construction Zone
Staff is seeking Council approval of a resolution that would establish a 25 mile per hour speed
limit on |nteruban Avenue South between Fort Dent Way and South 143m for the duration of the
construction of the roadway improvements which is anticipated to be from June 2014 to October
2015. Traffic control for this construction is unlikely to be able to accommodate the current
vehicle speed limit of 35 nnph, and a temporary reduction in speed is recommended for driver,
padectrion, and construction worker safety. Adoption of this resolution will provide the
regulation to enable enforcement of the temporary reduced speed limit. UNANIMOUS
APPROVAL. FORWARD TO MAY 5, 2014 REGULAR CONSENT AGENDA.
C. Supplemental Agreement No. 3: Cascade View Safe Routes hzSchool
Staff is seeking Council approval of Supplemental Agreement No. 3 to Contract No. 13-043 with
David Evans and Associates, Inc. in the amount of $24.075.00 for the Cascade View Safe
Routes to School Project. This supplemental agreement is needed for additional time to
complete right-of-way negotiations and additional design costs due in pa�to the Archeological
�� Monitoring Plan and Tribal Consultation requirements of the Washington State Department of
Historical Preservation. Funds are available from the right-of-way phase and the
Transportation Committee Minutes April 282O14— Page 2
48
project remains within budget. Staff is working with Seattle City Light regarding an illumination
request for the new paved path between South 137~ and South 140"' Streets. UNANIMOUS
APPROVAL. FORWARD TO MAY 5, 2014 REGULAR CONSENT AGENDA.
III. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBD) Meeting
Robin Tischmak presented to the Regional Project Evaluation Committee regarding the Strander
Boulevard/Southwest 27th Extension Project, which was approved by SCATBd to advance through
the PSRC Regional Competition process. In addition, the City has submitted the TIGER grant
application for the Strander Blvd Project and expects to know the result by the end of the year. Bob
Giberson noted two presentations from the April meeting, PSRC NextGen Study, and Washington
State Road Usage Charge Assessment. Copies were distributed to Committee members.
IV. MISCELLANEOUS
The Committee asked for updates on the following items:
WSDOT Activity on Klickitat Drive Hillside. WSDOT is seeking emergency relief funds for the
recent s|iUe, which may also include funds for repair of the City-owned pedestrian walkway.
WSDOT plans to excavate the hillside and install additional drainage and large boulders. Staff is
looking into a mitigation plan for any loss of trees during repair work. The Committee asked if
work could include a rebuild of the hillside stairway that used to exist. Staff will check.
51st Avenue South/Klickitat Dr Stop Sign. WSDOT has indicated guard rail relocation will occur
next month and stop sign removal is expected this summer.
South 144th Street and 42"u Avenue South Intersection. The next steps are consultant
se|ention, currently in progrosa, to begin the design work with construction expected in 2015.
South 144''' Street Bridge over /-5. Staff is working on a proposal to WSDOT to address the
sidewalk safety concerns. Council and staff discussed a variety of options.
Transportation Benefit District. The City explored this funding mechanism in 2013, but put it on
hold due to the King County TBO, which failed at the April 22, 2014 Special Election. Committee
members expressed an interest in renewing this discussion with an emphasis on the sales tax
option rather than a vehicle license fee. Committee Chair Ekberg will mention this discussion at
Committee of the Whole to determine Council direction for pursuit of this issue. He requested that
any new informational memo include information about revenues at different sales tax percentage
options.
Meeting adjourned at 6:22 p.m.
Next m nQ: Monday, May 12, 2014
~` �~
Committee Chair Approval
Minutes by LH, Reviewed by GL.