HomeMy WebLinkAboutFS 2009-01-21 Item 2A - Resolution - City Clerk's Office Change FundTO:
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance Safety Committee
FROM: Shawn Hunstock, Finance Director
Finance Department
DATE: January 14, 2009
SUBJECT: Establishment of a New $100.00 Change Fund Level for the City
Clerk's Office and Repeal of Resolution No. 1664
ISSUE
To establish a new $100.00 change fund level for the City Clerk's Office and for the repeal of
Resolution No. 1664.
BACKGROUND
As with the scheduled implementation of a new cashiering system and process for the City
Clerk's Office, it is the desire of its Staff to establish a new change fund level in the amount of
$100.00 which will provide for operational efficiency and improved customer service.
DISCUSSION
The attached proposed draft resolution will establish a new change fund level for the City
Clerk's Office as follows:
General Fund (000):
City Clerk's Office 100.00
General Fund Total 100.00
Once the City Council approves the establishment of a new change fund level for the City
Clerk's Office through the repeal of Resolution No. 1664 —a claims disbursement check will be
issued through Accounts Payable to release the funds.
RECOMMENDATION
Please forward this item to the January 26, 2009 Committee of the Whole meeting for
consideration and forward to the February 2, 2009 Regular Meeting for Council approval of final
resolution.
ATTACHMENTS
Draft copy of resolution to repeal existing Resolution No. 1664.
Copy of current Resolution No. 1664.
Jim Haggerton, Mayor
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ESTABLISHING A CITY CLERK'S
O11FiCE CHANGE FUND LEVEL; AND REPEALING
RESOLUTION NO. 1664.
WHEREAS, the Tukwila City Council previously established Change Funds and
Petty Cash Fund levels, most recently by Resolution No. 1664, passed June 23, 2008; and
WHEREAS, for the implementation of a new cashiering system for operational
efficiency and improved customer service, associated with City Clerk operations, there
is a need to establish a new change fund level in the amount of $100.00 for the City
Clerk's Office;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
I Finance Department I Water Fund 000 100.00 1
I City Clerk's Office I General Fund 0001 100.001
I Municipal Court I General Fund 000 300.00
I Parks and Recreation I General Fund 000 300.00
Golf Course Foster Golf Course Fund 411 I 1,200.00
(or less as needed)
Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department
Police Investigation /Tukwila
Fire Department
Parks and Recreation
I Public Works Div. II
Public Works Div. I
Section 3. Resolution No. 1664 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Special Council Meeting thereof this day of 2009.
ATTEST/ AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
DRAFT
General Fund
General Fund
General Fund
I General Fund
General Fund
General Fund
000 I 800.00
000 I 10,000.00
000 I 350.00
000 I 500.00 I
0001 350.00
000 I 200.00
Joan Hernandez, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
C: \Documents and Setting \fill Users \De Kelly \MSDATA \R \Change Fund City Clerkdoc
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City of Tukwila
Washington
Resolution No. 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, INCREASING THE TUKWILA
POLICE INVESTIGATION FUND LEVEL; AND REPEALING
RESOLUTION NO. 1659.
WHEREAS, the Tukwila City Council previously established Change Funds and
Petty Cash Fund levels, most recently by Resolution No. 1659, passed March 3, 2008;
and
WHEREAS, for operational efficiency associated with Police undercover
operations, there is a need to increase the Tukwila Police Investigation Fund from
$5,000 to $10,000;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department 1 Water Fund 000 100.00
Municipal Court [General Fund 000 300.001
Parks and Recreation General Fund 000 300.00
Golf Course Foster Golf Course Fund 411 1,200.00
(or less as needed)
Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department
Police Investigation /Tukwila
Fire Department
!Parks and Recreation
Public Works Div. II
Public Works Div. I
General Fund
I General Fund
I General Fund
General Fund
General Fund
General Fund
Section 3. Resolution No. 1659 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Special Council Meeting thereof this y
�_l ;t� day of 1 1.;,>, C .2008.
ATTEST /AUTHENTICA 1
f
Christy O'Flaherty, CMC, Cff Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
1. 4 t
h
tjoe uf6, uncil Pregicfenf
Filed with the City Clerk: t, I S -d'
Passed by the City Council: L
Resolution Number: 1 x::
C: \Documents and Settings \All Users Desktop Kelly \MSDATA Resolutions \Change Fund Police.doc
LJ:KSN 6/18/2098
0001 800.00
0001 10,000.00
0001 350.00
000 I 500.00
0001 350.001
0001 200.00
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