HomeMy WebLinkAboutFS 2009-03-03 Item 2E - Report - 2008 4th Quarter Report: Citywide
City of Tukwila
Jim Haggerton, Mayor
FOURTH QUARTER YEAR-END REPORT TO COUNCIL
October 1 - December 31, 2008
Prepared for Finance & Safety Committee
MAYOR'S OFFICE
2008 YEAR END SUMMARY
2008 was a year of learning for our new Mayor and initiation of change throughout the City, including
creation of a new IT Department and hiring of our new Finance Director. We held community meetings
and many Council meetings on Tukwila Village and worked through the RFQ and RFP processes and
selected Tarragon as the developer. Our Human Services Division saw increased need for emergency
housing related assistance, resulting in our funds being depleted in October. We provided information
and referral for 1,015 requests, and sponsored two forums on homelessness with the City of SeaTac.
4th QUARTER SIGNIFICANT ISSUES
The emphasis in the 4th Quarter was oversight of the City's first biennial budget, and continued efforts on
Tukwila South. Negotiations began with Tarragon for the Tukwila Village Project. Our City Clerk's office
processed 2523 business license renewals (173 more than in 2007). Our Human Services Division
responded to 296 requests for information and referral (30% increase from last year). We had to turn
away over 50 households needing assistance. We hosted our 3rd Domestic Violence Walkathon.
BUDGET PROGRAM GOALS
1. Continue Mayor's and Administration's participation in reqional stewardship efforts in the
Green/Duwamish watershed: Completed for year, ongoing for 2009.
2. Continue Mayor's involvement in reqional efforts includinq but not limited to, WRIA 9, Cascade Water
Alliance, Valley Communications, Kino County Flood Control Zone District and Suburban Cities
Association: Completed for year, ongoing for 2009.
3. Continue "qreen city" initiatives: Completed for year, ongoing for 2009.
4. Continue to oversee efforts to develop Tukwila Villaqe: Completed for year, ongoing for 2009.
5. Continue efforts to improve existinq housino stock: Completed for year, ongoing for 2009.
6. Continue efforts to secure Federal appropriations in support of key projects: Completed for year,
ongoing for 2009.
7. Work with City Departments, business community, and residents to execute a successful Centennial
campaiqn: Completed for year, ongoing for 2009.
8. Prepare draft Civil Service Desk Manual: Deferred.
Economic Development
1. Coordinate Tukwila Villaqe development: RFQ and RFP processes completed, developer selected,
and negotiations started.
2. Actively support revitalization on Tukwila International Boulevard: Ongoing work with Highway 99
Action Committee.
3. Expand marketinq efforts to attract business and development: Working with-oroKers- and
developers as requested. Collaborated with adjacent cities to publish the Seattle Southside
business attraction brochure.
4. Build relationships with businesses and property owners in the Tukwila Urban Center (TUC): Ongoing.
5. Support City departments in efforts impactinq the business community such as updatinq the Siqn Code
and development of impact fees: Provided input as needed.
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City Clerk
1. Succession Planninq: The former City Clerk retired April 1, 2008. The Deputy City Clerk was
hired and began on July 16, 2008. A staffing shortage remains for the new Administrative
Support Coordinator position approved for 2008.
2. Continue FEMA sponsored National Incident Manaqement System (NIMS) traininq for staff: The
required course was not offered this quarter.
3. Provide Access and Excel database traininq for all staff: The City Clerk attended training toward
acquisition of a Master Municipal Clerk Certificate with a sem!nar in Meeting Management and
Tough Situations and training in Dealing Effectively with Unacceptable Employee Behavior. The
Deputy City Clerk attended the AWC Open Government Workshop. The Administrative Support
Coordinator (Records Management) attended the Association of Records Managers and
Administrators (ARM A) Conference; and two Administrative Support Technicians attended Excel
Training.
City Clerk's Office 2008 Statistics
FUNCTION Quarterly Year-End
Totals Totals
Business Licenses:
General Licenses issued 76 2523
Adult Entertainer/Manager processed/issued 4 93
Peddlers, Tow Truck, Cabaret, Temporary issued 5 30
Amusement Devices - in process I 18 locations
Records ManagemenUCentral Files: I
Boxes transmitted to Records Center 249 I N/A
Boxes destroyed per State Retention Schedule 144 N/A
Boxes of essential records Microfilmed 22 N/A
Contracts reviewed/processed 49 134
Legislative Process/Legal Requirements:
Council and Committee Agenda Packet preparation 22 97
Ordinances/Resolutions prepared/reviewed/processed 20 49
Call for Bids review/coordination/opening 4 14
Public Records Requests 14 49
Central Services: I
Passports Issued 63 455
Notary Services 44 265
Pet Licenses Issued 12 122
History Book Sales 2 I 31
Equity & Diversity Commission
1. Support and implement the qoals of the National Leaque of Cities Inclusive Communities Platform:
Completed for the 2008 calendar year.
2. Assist residents to overcome lanquaqe barriers by helpinq them qain access to information and
resources in the community: Completed for the 2008 calendar year. The Commission has
provided financial assistance to the Tukwila School District and Community Schools
Collaboration for: culturally-based parent nights at the schools; Multicultural Action
Committee's Leadership Camp, and Cultural World's Fair at Foster High School.
3. Link aqencies and residents to interpreters and translators to assure our city is an inclusive community:
Ongoing, as requests are made to the Commission.
4. Work with school and community qroups to promote issues of equity and fairness and support cultural
proqrams, education and traininq: Completed for the 2008 calendar year.
Hotel/Motel Tax
1. Work with City departments, business community, and residences to execute a successful Centennial
campaiqn: Completed; positive spikes in media coverage continue as planned.
2. Continue efforts to market Seattle Southside as a premier travel destination: Ongoing.
3. Support positive relationships between the travel and tourism industry, business community, and city
qovernment: Ongoing, Program Manager serves as President of Washington Association of
Convention & Visitor Bureaus for 2008 and appointed to the Governors' WA State Tourism
Commission.
4. Continue implementinq proqram performance reportinq based on quidelines provided by Destination
Marketinq Association International: Coordinate data collection with IT department complete, new
procedures in place, tracking ongoing.
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Sister Cities Committee
1. Continue to raise funds for Sprinq 2008 visit: Visit deferred to Spring 2009.
2. Recruit student/adult deleqation and plan Sprinq 2008 visit: Visit deferred to Spring 2009.
Human Services
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Implement RFP Process for 2009/2010: Process completed, contract meetings started.
Implement, manaqe, and monitor 2008 Minor Home Repair proqram. Administer proqram on behalf of
Tukwila, SeaTac and Des Moines: Successfully competed for continued program in 09.
Collecting service satisfaction data from clients served.
Outreach to diverse Tukwila residents to identify needs and opportunities: Attended Refugee forums,
met with Burundian residents, met with Veterans program staff, trained cultural liaisons
through Community Schools program, translated brochure into Somali.
Participate in development of the South Kinq County Homeless Plan: Participated in subregional
forum. Provided education to targeted audience for homeless meetings. Will award funding for
subregional homeless coordinator.
Coordinate services with Tukwila Community Schools Collaboration: Maintain communication with
organization and program managers. Support site coordinators as needed.
Participate on Interiurisdictional Review Team: Participated in decision making for 2009 CDBG
capital awards.
Support subreqional efforts in community capacity buildinq: Started work with SeaTac and Habitat
around COAD (emergency management). Continue sharing with other cities.
Coordinate efforts with Economic Development. Code Enforcement. Parks and Recreation. Planninq,
Public Works. Police and Fire: Respond to information and referral needs from City departments.
Continue coordination with Crime Hotspots, Community Oriented Policing, Code enforcement,
Economic Development.
Build increased communication/coordination with community orqanizations: Ongoing - met with
Seattle Jaycees, new Pastor at Riverton Park United Methodist.
Provide same day information and referral response: Served 296 requests for assistance.
Fill vacant Advisory Board position: Board is full at this time.
Provide support for sub-reqional human services communication/planninq: Co-facilitated second
homeless meeting, participate in regional domestic violence and refugee planning meetings.
Provided support as needed for local STEPs grantees. Started planning with University of
Phoenix around human service issues.
CITY ATTORNEY
2008 YEAR END SUMMARY
This year was very busy for the legal department. We continue to assist staff with the negotiation of
development agreements and other contracts as well as assist with Shoreline Master Program update issues.
Code enforcement is also a priority for our department and we have assisted staff with several successful
efforts to clean-up long standing neighborhood issues. This year saw the successful conclusion of the Pacific
Court matter leading to clean-up of the property as well as reimbursement for city expenses. We look
forward to assisting the city will many upcoming issues in 2009.
4th QUARTER SIGNIFICANT ISSUES
This quarter continued to be dominated by work on the Tukwila South Development Agreement and
related issues. Our office has been working diligently with city administration to bring this matter to
closure. In addition, assisting staff with the development of impact fees for fire and parks was a priority
and was passed in December 2008.
BUDGET PROGRAM GOALS
1. Provide city-wide traininq in coniunction with Administrative Services related to personnel issues:
Ongoing.
2. Work with City staff on Tukwila Villaqe Proiect: Ongoing.
3. Continue to update and revise standardized contracts and other form documents: Ongoing.
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4. Continue to work with City staff on reqional issues and reqional proiects or proposals impactinq the
City: Ongoing.
5. Assist staff in developinq an LID proqram: Ongoing.
6. Work with City staff on code enforcement issues and on strenqtheninq provisions of the Tukwila
Municipal Code to allow for more effective code enforcement: Ongoing.
7. Work with the Department of Community Development on Comprehensive Plan updates and shoreline
manaqement issues: Ongoing.
8. Work with City staff to develop streamlined procedures for administrative hearinqs and non-tort
Iitiqation: Ongoing.
9. Work with City staff to revise the City's siqn code: Ongoing.
10. Develop operatinq procedures for litiqation process: Ongoing.
11. Maintain efforts to keep prosecution costs down: Ongoing.
MUNICIPAL COURT
2008 YEAR END SUMMARY
This year we were able to get our Jail Alternatives Program functioning smoothly. We are anxious to see
the cost savings when receive/review the appropriate numbers. We believe the program has been
extremely successful as evidenced by City of SeaTac's participation (other cities are interested too). In
another significant cost savings measure, we consolidated all our non-Spanish interpreter calendars to
cut the number of interpreter hearings. Since we are required to pay interpreters a two-hour minimum, we
believe this move will save a great deal. We recently replaced our video attorneys with our current public
defense firm and are already seeing an increase in the quality of service. This change will allow more
cases to reach dispositions in a more timely fashion. We have seen an increase in felony decline cases
(King County Prosecutor's decision not to file rather minor felonies and leave them to the City to file as
misdemeanors) but we have been able to adjust calendars to deal with the increased volume. The
attorneys have also worked well together to deal with this situation.
2008
5700
$382, 447.32
(up $24,000 from 2007)
4th QUARTER SIGNIFICANT ISSUES
Charges Filed
City Revenue Collected
2009 Projections
6000
$400,000.00
This quarter we continued to emphasize training and succession planning. During the last 2 weeks of the
year, the court spends a great deal of time training staff on and off-site. A couple of notable training
events: Kim Gilman from HR taught a blood borne pathogen class, the entire court attended a day-long
tour of the Department of Licensing in Olympia to learn about their procedures and how to mutually
improve services, and the court participated in a refugee/cultural orientation training program in Seattle.
BUDGET PROGRAM GOALS
1. Continue to retool and expand Jail Alternative Proqram: Ongoing. Jail savings were significant
this quarter. We've seen an increase in attorney recommendations for JAP in lieu of jail time.
City of SeaTac has agreed to contract services with our court for this service. The court will
bill SeaTac for defendants who participate rather than billing the defendant. This will ensure
payment.
2. Monitor case volume/workload in order to provide input in pendinq public defender contract
neqotiations: Done for 2008. We were able to get the contract signed as well as have the video
hearings added to our primary defense contract. Quality of service on video has increased
remarkably.
3. Prepare for pendinq Union contract issues as they relate to court specific needs: Done for 2008.
Court reached tentative agreement on all issues.
4. Increase use of on-line court resources to enhance court services and reduce printinq costs: Done
for 2008. IT Department helped us successfully incorporate laptop computers in courtroom
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proceedings. A computer is available for the city attorney, defense attorneys, and judge. The
court does not print information for these individuals anymore (formerly printed hundreds of
pages for each court appearance). Additionally, the court obtained online access to DOL
information allowing our staff to quickly remove "holds" on defendants' licenses so they may
reinstate their privilege to drive right away. The previous procedure required emails or faxes
to DOL and a significant delay in the proper records corrections.
5. Expand participation in county-wide trial court coordination efforts: Ongoing. Court leadership
participating in county-wide efforts to consolidate interpreter services and for a possible
regional mental health court.
FINANCE DEPARTMENT
2008 YEAR-END SUMMARY
The finance staff have undergone one of the most challenging years in recent history. With three different
Finance Directors during 2008, the turnover of a key position, the Senior Accountant position, and the
hiring of a Deputy Finance Director, the changes in leadership were numerous. Staff was able to adapt to
the changes very well, including changes in the direction of the department and a renewed emphasis on
customer service. The city received a clean audit opinion from the State Auditor's Office, which is a
testament not only to staff competency in Finance, but also sound financial practices in each of the
departments.
4th QUARTER SIGNIFICANT ISSUES
One of the significant events during the fourth quarter was completion of a draft budget and CIP,
presentation of each to City Council and passage on December 15th. This was the City's first biennial
budget, and the change from a single year budget included substantial revisions to the budget
development process and the document itself. Given the length of time for completion and presentation
of the budget, the process with Council was substantially different this time than in years past. Rather
than department presentations to different committees, the budget was presented at consecutive Council
and Committee of the Whole meetings.
Another major event was the approval for a variety of process improvements for the Finance department.
A new cashiering system was purchased for the front counter in Finance, which staff is scheduled for
training and implementation the week of January 26th. We also purchased a site license for EDEN
Financial Systems, which will allow unlimited users throughout the city. This will give Directors and their
staff immediate access to budgetary information, and help them make informed decisions.
Another major accomplishment during the quarter was the hiring of Peggy McCarthy as the Deputy
Finance Director. This is a new job title for the department. Peggy will have direct oversight of the major
operations of the department including payroll, accounts payable and utilities. Peggy is a life long
resident of Tukwila, is very ingrained within the community, and is excited to contribute to the department
and the city as a whole.
BUDGET PROGRAM GOALS
1. Complete Comprehensive Annual Financial Report (CAFR) by May 31,2008: Completed.
2. Continue Budqet Manual development: No update to report.
3. Continue development of Risk Manaqement policies and procedures: No update to report.
FIRE DEPARTMENT
2008 YEAR END SUMMARY
In 2008 the Fire Department responded to 4824 calls with 3364 of those aid and 1460 being fire related.
The Fire Department Master Plan was completed and adopted and impact fees were passed. We
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provided first aid/CPR and extinguisher classes as well as blood pressure screening to city employees.
We had many significant or potentially significant responses including the roof fire at Qwest, an
Apartment fire at the Canyon Estates, a mutual aid school fire and a mutual aid apartment fire in SeaTac,
two high profile shootings at Gordy's and Westfield Mall and several zone rescue and haz-mat incidents.
Fire prevention was busy with several large projects including the mall expansion, three Boeing projects
and a large Sabey remodel. They also investigated several arson related fires including six vehicle fires
and one fatality vehicle fire. The shifts participated in several Zone III drills including one dealing with
self-extrication, one dealing with ventilation and several rescue, haz-mat and suppression drills. We also
had drills familiarizing the crews with the light rail guide way. The crews also completed their annual
training requirements for their EMT certification. We provided personnel to many departments throughout
the year to act as assessors for their promotional exams and called on them to assist us in our battalion
chief exam in November. We finished the year down four personnel, with three on disability and one
pursuing an opportunity with another department.
4th QUARTER SIGNIFICANT ISSUES
The fourth quarter of 2008 was challenging. One of our training office staff was out on disability, one shift
firefighter was out with an injury, one shift battalion chief was off due to medical reasons and one shift
firefighter elected to continue her career with another department. A large fire loss was averted at a
recent apartment fire. Rapid action and good decisions confined the fire to a single unit. We participated
in the Zone III drills; our crews again received recognition for their professionalism. We provided First
Aid/CPR and extinguisher training to city personnel as well as periodic blood pressure screening. We
conducted a multi-agency post incident analysis of the mall shooting; lessons learned at this PIA should
result in better coordination between responding agencies in the future. Fire prevention attempted to
catch up with some work that was placed on the back burner during the mall expansion. Several large
remodels including the Sabey Data Center were initiated during the last quarter. They investigated
several fires including one at a Boeing facility that again confirmed the value of sprinklers. In this case,
one activated head prevented the building from burning down!
BUDGET PROGRAM GOALS
Administration
1. Conduct annual manaqement traininq: Completed.
2. Review and update department policies and procedures as needed: Ongoing.
3. Coordinate National Incident Manaqement System traininq for City personnel as needed: Completed.
4. Add, update or replace department computers as needed: Completed.
5. Apply for applicable qrants: Ongoing.
6. Update six-year plan: Delayed to 2009.
7. Coordinate development of specifications for replacement aid car: Delayed to 2009.
8. Conduct a Reqional Fire Authority study: Completed.
Suppression
1. Test all fire hoses, apparatus pumps and ladders to meet manufacturer's specifications: Completed.
2. Complete all assiqned company level inspections: Ongoing.
3. Participate in public relations and education events: 1 CPR/First Aid course held 4th quarter.
4. Participate in scheduled traininq: department, zone, reqional, national: Ongoing.
5. Continue development of small tool replacement schedule: As staff time permits.
Fire Prevention & Investigation
1. Continue to convert fire protection plans to compact disc storaqe media: Project suspended.
2. Have fire prevention officers attend police academy to obtain limited commissions for fire
investiqations: Currently no slots in Academy.
3. Add additional fire prevention officer for inspection load related to Westfield expansion: Completed.
4. Continue to provide timely plan review and inspections for our customers qiven the increased plan
review and inspection loads related to the Westfield expansion: Currently maintaining 7-10 day
review cycle.
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*Plan Review Fees Collected:
*Special Permit Fees Collected:
*Re-inspection Fees Collected:
Fourth Quarter
$10,163.00
$12,200.00
$ 0.00
Yearly Totals
$81,499.00
$68,100.00
0.00
*Initial Inspections:
*Reinspections:
*Night Life Safety Inspection:
Training
1. Incorporate a "Pre-Fire Tour" proqram in the department: Complete.
2. Incorporate reqular visits to shift drills by a Traininq Division officer: In process.
3. Actively participate in Zone 3 and Kinq County Traininq Officer duties: Ongoing.
4. Develop a lonq ranqe plan to have 100% of our drivers attend the Advanced Pump Academy: Plan
developed and being implemented.
5. Develop a lonq ranqe plan to have all our truck company officers and firefiqhters, assiqned to the
ladder truck, attend the Advanced Truck Academy: Plan developed and being implemented.
6. Submit a plan to Administration for reqular attendance by our members to the National Fire Academy:
In process.
Fourth Quarter
383
127
35
Yearly Totals
1266
773
143
Facilities
1. Install automatic standby power at all stations: Dependent upon Public Works Department.
2. Paint interior of Station 52 and Station 53, and the interior and exterior of Station 51: Dependent upon
303 fund.
3. Remodel/Relocate kitchen at Station 51: Remodel complete.
4. Paint Apparatus Bay at Station 54: Dependent upon 303 fund.
5. Research electronic air filterinq for each station: Public Works 5 year plan.
6. Replace curbinq at Station 51: Dependent upon 303 funds.
Hazardous Materials Team
1. Increase Team membership to have a minimum of four technicians on duty: Ongoing (long term
goal).
2. Have all officers and actinq officers "HazMat Incident Commander" certified: As needed and required.
3. Implement the new HazMat Technician Traininq Manual: Ongoing.
4. Review HazMat drill codes and revise to line UP with current traininq processes, includinq the new
Technician Traininq Manual: Ongoing.
Rescue Team
1. Meet annual traininq requirements for technical rescue, per NFPA 1670 and NFPA 1006: Ongoing.
2. Provide swiftwater rescue technician traininq: 3 new technicians trained/Ongoing.
3. Pursue the placement and construction of at least one boat ramp into the Green River within the City of
Tukwila: Substantial approval process (long term goal).
4. Host annual Zone 3 Trench Rescue Technician Traininq: Completed.
5. Participate in all Zone 3 Rescue Technician Traininq: Ongoing.
Ambulance, Rescue & Emergency Medical Aid
1. Complete all 2008 competency-based traininq obiectives: Ongoing.
2. Provide 2008 competency-based instructor traininq for Department instructors: Ongoing.
3. Provide first aid, CPR and public access defibrillation traininq to the public and City employees: 4th
quarter complete.
4. Provide onqoinq advanced auto and commercial vehicle extrication traininq: Completed for 2008.
5. Provide onqoinq mass casualty traininq for Department personnel: Ongoing.
6. Provide first aid/CPR instructor traininq for Department instructors: Ongoing.
7. Provide loqistic support and onqoinq traininq to enable the department to participate in the Rescue
Outcomes Consortium (ROC) study: Ongoing.
8. Sponsor Department Explorers to a Kinq County EMT course: As requested.
9. Repair. clean. inspect. test and calibrate specific aid equipment: Ongoing.
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10. Participate in new technoloqy evaluations offered by the Kinq County Medical Proqram Director: As
requested.
11. Outfit two new Mass Casualty Incident trailers: Carry over to 2009.
12. Participate in Zone 3 EMS Officers Proqram: Participating on committee.
FIRE DEPARTMENT INCIDENT RESPONSE
EMERGENCY RESPONSE STATISTICS
4th Qtr FIRE
4 Qtr AID
Year to Date FIRE
Year to Date AID
313
901
1386
3154
343
826
1460
3364
%
Increase/Decrease
+9%
-8%
+5%
+6%
DEPARTMENT OF INFORMATION TECHNOLOGY
2008 YEAR-END SUMMARY
Significant to IT this year is that our Mayor changed IT from a Division to a Department and consolidated
communications (publications, website, TV21, radio), making technology a more useful and efficient tool
citywide. The City's Internet website and TukNet Intranet were redesigned for a new look and structure,
with new features added throughout the year. In February, the email archiving system was launched to
retain 100% of the City's non-SPAM em ail for regulatory compliance. IT was actively involved in the
preparation and implementation of the in-car video recording systems for the PD. Numerous database
programs were upgraded, allowing additional features, process changes, and cooperative integration
between departments assisting our employees to provide better service to our citizens. The most
noticeable impact will be the upgrades to the City's financial system as recommended by the Finance
Director, with an integrated cashiering system and the ability to take credit and debit cards, which we
planned and prepared for towards the end of the year and will continue on into the first quarter of 2009.
4th QUARTER SIGNIFICANT ISSUES
Communications - Prepared and mailed just under 10,000 each of the Hazelnut and Recreation Brochure
to citizens. Scanned and created PDF fillable versions of the Performance Evaluation Forms and added
them to TukNet. Set up the City of Tukwila website with Google Analytics for more detailed statistical
reports. Scripts were created to add/delete/update information from a website to an access database.
Technical - Implementation of citywide FTP server, reconfigured network to reduce backup times and
reduce network congestion, prepared Blackberry address book for distribution. Activated Coban in-car
video system and placed into service in PD Patrol cars. Configured new domain directory structure,
creating central location for user home directories and departmental network folders. Established
methodology for deploying printers remotely through the network, eliminating the need to install printers
locally on each pc. Attended training on the Windows Vista operating system.
Database - Upgrade CLASS database to new consolidated server location. Upgrade Payment Manager
to a version that is compatible with the latest version of Class. Coordinate purchase and implementation
of Sports Scheduling - new module for Class, along with the Finance Link add-on product that allows an
export of G/L information to be uploaded to Eden. Q4 & ongoing - Work with Finance to coordinate
purchase and upcoming implementation of Cashiering (2 divisions, Finance and City Clerk), GASB34
(reporting for Finance), and WebX (on-line utility payments).
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2008 BUDGET PROGRAM GOALS
1. Research and plan for SQL Server consolidation; review collection of data across departments and
implement methods to reduce redundancy and duplication of effort to more effectively use City
resources: Completed 60% in 2008; to be full implemented 2009/10.
2. Review Payment Card Industry (PCI) data security standards for application to City's data stores:
Completed.
3. City web site and Intranet re-desiqn and roll-out for Centennial celebration and activities, maintained as
needed to keep current; standardize all existinq sub-Intranets and add additional departments as
requested: Completed.
4. Prepare Service Level Aqreements (SLA) for IT support usinq industry standards; customized as
required for all City departments: Not completed.
5. Prepare Vista OS test lab to allow testinq of all City proqrams and processes: Completed.
6. Provide industry standards traininq opportunities for IT staff, to include Vista OS: Completed.
7. Prepare and document IT emerqency operations plan for system continuity and restoration: Research
and planning completed; actual implementation 2009/10.
8. Implement and optimize an electronic e-mail archival system for requlatory compliance: Completed.
9. Research and plan for consolidation of Active Directory domains into a sinqle city-wide domain:
Completed 30%; to be fully complete in 2009/10.
10. Implement CISCO-based features on network equipment to enhance network efficiency: Completed.
PERSONNEL DEPARTMENT
2008 YEAR END SUMMARY
Finalized policies, procedures, and processes for Domestic Partner benefits; completed Domestic Partner
open-enrollment; worked with Teamsters on establishment of Teamsters' HRAlVEBA Plans (three
bargaining units); drafted revisions to policies and procedures affected by new laws and regulations;
drafted new policies and procedures for new legislative requirements; analysis of various positions for
reclassification consideration; long-term care policy development and coordination for LEOFF I actives
and retirees per GASB regulations; set up and coordinated information on self-paid long-term care
policies for regular City employees; ongoing high volume of recruitments at all levels within the City;
department document review; retention and destruction of documents; preparation of department public
record document requests; coordination of safety program updates and enhancements; eight Automatic
External Defibrillator's (AED's) installed in various locations throughout-out the City; coordination and
successful completion of L&I investigative process; settled Police Guild contract for 2008-2010; settled
United Steelworkers (USW) contract for 2009-2012; negotiations ongoing with three Teamsters'
bargaining units and Fire union (IAFF).
4th QUARTER SIGNIFICANT ISSUES
The primary focus over the past three months has been labor negotiations work sessions, analysis and
actual bargaining with three Teamsters' bargaining units, United Steelworkers (USW - settled) and Fire
(IAFF); wrapping up major recruitments including new hires and promotions (the ability to find qualified
candidates to fill middle to upper management level positions is becoming more and more difficult);
updating the safety program to include recent changes in state and federal requirements; eight Automatic
External Defibrillator's (AED's) installed in various locations throughout-out the City; mandated safety
training; self-insured healthcare plan review and coordination of vote on changes to plan for 2009;
classification reviews; responding to public record requests; coaching employees and supervisors on a
variety of employment issues; records retention and destruction; and 2009-2010 budget matters.
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OCT
Reqular Employee Applications Processed
Reqular Employee Applicants Interviewed
Extra Labor New Hires
Extra Labor Rehires
CDL Random Druq and Alcohol Tests
Workers' Compensation Injury Reports
27
8
9
2
2
3
NOV
6
1
1
o
1
1
DEC
o
1
6
8
o as of 12/10/08
o as of 12/10/08
BUDGET PROGRAM GOALS
1. Neqotiate and settle Police Commissioned (Guild), Fire (International Association of Fire Fiqhters.
Police Non-Commissioned (United Steelworkers). Administrative/T echnical (Teamsters),
Professional/Supervisory (Teamsters), Maintenance/Trades (Teamsters) labor aqreement: Police
Guild contract negotiated, mediated, settled and implemented for 2008-2010. United
Steelworkers (USW) contract negotiated and settled for 2009-2012. Negotiations ongoing with
. three Teamsters bargaining units and Fire (IAFF) union - carried over into 2009.
2. Distribute Health Insurance Portability and Accountability Act (HIPAA) policies and procedures.
establish committee, and conduct traininq: Status quo. Policies and procedures are completed;
committee and training pending. Carry over to 2009.
3. Update Personnel Policies and Procedures: Ongoing. Several policies and procedures have been
drafted to meet new legal requirements. Others have been revised to better reflect current laws
and practices. Review continues.
4. Complete basic National Incident Manaqement System traininq and mission critical department
functions for all Administrative Services Department divisions: Deferred. No longer the
Administrative Services Department due to restructuring. Mission critical functions for the
Personnel Department functions are pending notification and coordination with Emergency
Services.
POLICE DEPARTMENT
2008 YEAR-END SUMMARY:
Without a doubt, 2008 will go into the record books as a challenging year and the year we turned
100 years old. We celebrated the year by wearing our Centennial badges from January 1, 2008 -
December 31,2008. We lost Assistant Chief Darrell Baskin to cancer and participated in his
memorial service. Darrell will be missed in the years to come but not forgotten by those he
touched. Commander Bruce Linton returned from Operation Iraqi Freedom and Officer Todd Rossi
was deployed. We placed our second K-9 Team into service, our in-car vehicle cameras were
activated, and we participated in a highly successful registered sex offender verification emphasis.
Our Major Crimes Unit had an extreme case load and our Evidence Team completed an entire
physical inventory of all items in the custody of TPD evidence.
It is impossible to list even a small percentage of all the fine work completed by the members of the
Tukwila Police Department. It is safe to say, Law Enforcement Excellence is definitely at the core
of all services provided to our citizens.
4th QUARTER SIGNIFICANT ISSUES:
A heavy work load continued into the 4th quarter of 2008. The quarter was highlighted by a
homicide at the Mall that drew national attention. The suspect in the case was arrested in Portland,
Oregon following hours of dedicated work. This one incident required resources from throughout
the Tukwila Police Department. In addition to our normal services, we provided our first Block
Watch training for citizens. The first class included 14 area block watch leaders. Dedication
continues to lead the way.
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