HomeMy WebLinkAboutFS 2009-04-07 Item 2C - Budget - Amendment to Howard Hanson Dam ProjectTO:
ISSUE
BACKGROUND
DISCUSSION
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Rhonda Berry
Finance and Safety Committee
FROM: Shawn Hunstock, Finance Directo
DATE: March 27, 2009
SUBJECT: Howard Hanson Dam Budget Amendment
Jim Haggerton, Mayor
Departments are incurring expenses related to public outreach and other tasks for the
Howard Hanson Dam project. The expenses are currently being accumulated within the
Public Works Department as a component of Emergency Management. The attached
Authorization for Transfer of Funds will provide a budget for these expenses.
The City began incurring expenses related to public outreach materials, web site
updates, etc, as soon as we were aware that there was an issue with the Howard
Hanson Dam. These expenses are related to increasing public knowledge about the
condition of the dam, what the City's planning efforts are related to emergency
response, as well as information for the public regarding flood insurance available from
the National Flood Insurance Program.
Staff time to date has been paid for through existing departmental budgets. Once it
became clear that the City would incur additional expenses related to brochures,
mailings and other items, an accounting structure was established within Emergency
Management in Public Works to account for these expenses. The intent was to fund the
expenses with a budget amendment once there was a better idea of the scope of the
City's efforts.
The attached Authorization for Transfer of Funds will provide funding for the various
expenses related to the Howard Hanson Dam project. Funding will also be provided for
overtime and benefits, as well as extra labor as needed, and for distribution of materials
to residents and businesses. It is expected that departments will continue to pay for staff
time related to the dam project, but the new funding considered herein would provide
resources for incremental hourly wages or overtime, and accompanying benefits, as
necessary for additional work outside of employee's normally scheduled work hours.
Funding is also provided for supplies, professional services and other miscellaneous
expenses. Budget monitoring and control will reside within the Public Works department
which will administer the funds along with other emergency management funding.
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
The Council is being asked to approve the Authorization for Transfer of Funds and
consider this item at the April 7, 2009 Finance and Safety Committee meeting, the April
13, 2009 Committee of the Whole meeting and subsequent April 20, 2009 Regular
Meeting.
ATTACHMENTS
Authorization for Transfer of Funds form
U:1BudgetllnfoMemoHHDBudget.doc
Department: Public Works Date: March 30, 2009
Under the provisions of Ordinance No. 2221, the following transfer of funds within the budget class is requested:
Budget Line Item Number/ BAR Amount
From: 000.20.291.840.00.00
To:
City of Tukwila
AUTHORIZATION FOR
TRANSFER OF FUNDS
Total
Budget Line Item Number /BAR
000.13.525.600.11.00
000.13.525.600.21.00
000.13.525.600.31.00
000.13.525.600.41.00
Total
$50,000
$50,000
$15,000
$1,500
$13,500
$20,000
$50,000
Amount
Detailed justification for transfer: Transfer out of fund balance for estimated expenses related to
public outreach for Howard Hanson Dam project. Expenses for overtime, benefits, extra labor,
supplies and professional services are estimated.
APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF:
the
APPROVED BY THE DEPARTMENT HEAD:
Signature:
APPROVED BY THE MAYOR:
Signature:
CO:ksn 3/31/2009
day of 20
Date:
Date: