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HomeMy WebLinkAboutFS 2009-06-02 Item 2D - Report - 2009 1st Quarter Report: CitywideCITY COUNCIL There are no updates for the Council goals during the first quarter. Per direction given at the Council Retreat in late February /early March, each goal will be assigned to a Council Committee for implementation and /or follow -up. Committee assignments have been made by the Council President, but have not yet been distributed to full Council for comment. BUDGET PROGRAM GOALS 1. Seek out opportunities for Councilmembers to further their knowledae, experience and awareness of the different cultures represented within the Tukwila community: Awaiting Council Committee assignment. 2. Support programs and services that provide a sense of stability, community and unity throughout Tukwila's residential neiahborhoods: Awaiting Council Committee assignment. 3. Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road: Awaiting Council Committee assignment. 4. Provide legislative support and encouraaement to Tukwila residents living in rental communities through programs that hold owners and /or property managers accountable for providing safe places to live through the implementation of a rental licensina program: Awaiting Council Committee assignment. 5. Approve and implement standard operating procedures for the Council. Review and update procedures on a regular basis: Awaiting Council Committee assignment. 6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan, Parks Recreation Open Space Plan) through policy related decisions not associated with direct program funding: Awaiting Council Committee assignment. 7. Ensure a commitment to continued human services fundina in relation to the cost of living through consistent review of regional. state and federal budaets affecting human services programs and services: Awaiting Council Committee assignment. 8. Study the feasibility and implementation of televised City Council meetings: Awaiting Council Committee assignment. 9. Continue to foster relationships within local, regional and state entities that encourage opportunities for ioint partnership and outreach: Awaiting Council Committee assignment. 10. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to become more familiar with the changing faces of communities and neighborhoods throughout the City: Awaiting Council Committee assignment. 11. Research the viability of sponsoring a City -wide Citizens' Academy: Awaiting Council Committee assignment. 12. Establish a process to provide updates to Council on issues that are brought forward at Council meetings during citizen comment opportunities: Awaiting Council Committee assignment. MAYOR'S OFFICE A �4 y City of Tukwila 1 QUARTER SIGNIFICANT ISSUES FIRST QUARTER REPORT TO COUNCIL January 1 March 31, 2009 Prepared for Finance Safety Committee Jim Haggerton, Mayor Two issues captured the attention of the Mayor's office this quarter: the Tukwila South Agreement and the Howard Hansen Dam. Tentative agreement was reached with LaPianta at the end of March, with Council deliberation of the Development Agreement set to begin in April. New developments at the Howard Hansen Dam necessitated formation of a community outreach campaign to assure that our potentially affected residents and businesses are aware of flood preparedness issues. The City is working with neighboring jurisdictions on emergency response scenarios. 2009 First Quarter Report Prepared for Finance Safety Committee Page 2 BUDGET PROGRAM GOALS 1. Continue Mayor's involvement in reaional efforts including but not limited to Cascade Water Alliance. Valley Communications, WRIA 9 Forum, Kina County Flood Control District, Association of Washington Cities, National League of Cities and Suburban Cities Association: Ongoing. 2. Work toward redevelopment of the Tukwila International Boulevard area between the Tukwila Village site and the Sound Transit Liaht Rail Station: Ongoing. 3. Move forward on a pedestrian friendly development connectina the Sounder Commuter Rail station and the Tukwila Urban Center: Ongoing. 4. Move Tukwila Village Development forward to construction and completion: Ongoing. 5. Continue oversight of Tukwila South development efforts and Southcenter Parkway extension proiect: Many meetings were held in the first quarter, resulting in tentative agreement on a Development Agreement which will go before Council for deliberations beginning in April. 6. Continue efforts to secure Federal appropriations in support of key projects, including, but not limited to Strander Boulevard Extension: Mayor and Council members travelled to Washington DC for the NLC Conference and meetings with our Federal Legislators. 7. Lead efforts to increase efficiency of City staff and to provide superior services to our citizens, throuah technoloav and streamlined processes, in a cost effective manner: Ongoing. 8. Continue efforts to improve communications between the City and City residents, business community members, and visitors: Ongoing. 9. Provide leadership and support in addressing concerns and improving all aspects of our residential neighborhoods: Ongoing. 10. Prepare draft Civil Service Desk Manual: No activity this quarter. 11. Update Civil Service Rules: No activity this quarter. Economic Development 1 QUARTER SIGNIFICANT ISSUES During the first quarter of 2009, economic development staff was very involved with planning for the Rock 'n' Roll Seattle Marathon and 1/2 Marathon and coordinated the public outreach to residents and businesses along the route. Staff coordinated the federal legislative appropriations requests. Staff worked with Public Works to demolish the Northfield Car Wash and with Community Development to begin amending the Comprehensive Plan to accommodate Tukwila Village. Staff worked on relocating the Union Pacific tracks near the commuter rail station. BUDGET PROGRAM GOALS 1. Tukwila Village: Complete negotiations with a developer and manage implementation of contract: Negotiations are underway. 2. Build relationships and share the City's vision with every property owner along Tukwila International Boulevard: Supported Tukwila International Boulevard Action Committee's outreach efforts on sign code updates. 3. Coordinate sale of Newporter property: Will start in fall 2009. 4. Build relationships and share the City's vision with each property owner in the City's urban core: Met with two key property owners near Tukwila Station. 5. Improve business attraction marketina collateral and website: Working with the Southwest King County Economic Development Initiative to develop more materials. City Clerk 1 QUARTER SIGNIFICANT ISSUES The focus for the beginning of 2009 was to review functions to assure consistency and uniformity in those responsibilities that fall under the Clerk's Office. New templates and forms were created to provide a consistent, standardized format for information going to the City Council. Contracts and agreements were reviewed, and processes implemented to ensure contracts are in place for City services and that 2009 First Quarter Report Prepared for Finance Safety Committee Page 3 necessary legislative approval is acquired. The Council minutes were outsourced to a vendor, allowing the City Clerk and Deputy to concentrate on meeting the legal requirements for ongoing public records requests. An automated cashiering system was put into operation, providing for use of credit cards and digital receipts. Human Services City Clerk's Office 2009 Statistics FUNCTION First Quarter Business Licenses General Licenses issued Adult Entertainer /Manager processed /issued Peddlers, Tow Truck, Cabaret, Temporary issued Amusement Devices Records Management /Central Files Records Center Trips City Files retrieved from Records Center City files returned to Records Center Contracts and amendments reviewed /processed Documents reviewed and transmitted for Recording Legislative Process /Legal Requirements Council /Committee Agenda Packet review /preparation Ordinances /Resolutions prepared /reviewed /processed Call for Bids review /coordination /opening Public Records Requests Central Services Passports Issued (16 on Passport Day in the USA) Notary Services Pet Licenses Issued History Book Sales BUDGET PROGRAM GOALS 1 st QUARTER SIGNIFICANT ISSUES 1596 38 29 21 12 161 92 117 35 22 13 2 14 131 67 37 0 1. Enhance the Laserfiche Imaging System to make Council agenda packets and minutes available through the City website: 2010 goal. 2. Create a library of documents, such as plans. specifications. and codes. to be kept in the City Clerk's Office and made available to the public: Space and shelving are in place for the library and an initial accumulation of documents is underway. 3. Provide Professional Development training for staff: The City Clerk attended the Washington State Municipal Clerk's Conference and facilitated the Records Management Roundtable and was appointed Chair of the Bylaws Committee. The Deputy City Clerk is attending Spanish classes. 4. Review and update requirements and fees for business licenses: 2010 goal. Many hours spent on assisting with public outreach /communication /meeting logistics related to Howard Hanson Dam. Twelve minor home repair jobs were completed for 8 Tukwila residents. Information and referral requests at 312 represent a 26% increase compared to 2008. 2009 First Quarter Report Prepared for Finance Safety Committee Page 4 BUDGET PROGRAM GOALS Human Services 1 Implement. manage and monitor 2009 contracts: Twelve meetings with contractors held. Contracts over $25,000 reviewed and approved by Council. 2. Implement, manage and monitor Minor Home Repair Program with cities of SeaTac and Des Moines: Started pre application process for 2010 funds. Completed contracts for contractors. 3. Participate in implementation of South King County Response to Homelessness: Held third Tukwila /SeaTac meeting re homelessness in our cities. Attended sub regional meetings. 4. Outreach to diverse Tukwila residents to identify needs and match with resources: Attended Latino family night meeting in January, Dr. Seuss Literacy night in March, Volunteer Appreciation dinner for Somali Community Services Coalition. Translated HHDam info into Spanish and contracted with Spanish interpreter. 5. Serve as City liaison for CDBG and Home proiects: Prepared for new 2010 CDBG application. Planning for regional use of new stimulus dollars for homelessness prevention. 6. Provide same day information and referral response: Responded to 312 requests for information. 7. Coordinate with other departments to streamline access to human service resources: Assisted with problem resolution with Police, Code Enforcement, Senior programming, Public Works and Planning. Presented demographics for management leadership retreat. Provided training to Police on voucher program. 8. Coordinate with community based organizations to more effectively serve Tukwila residents: Held one Human Services Advisory Board meeting, one joint SeaTac /Tukwila provider meeting, participated with school district provider meetings, and consulted with local Pastor regarding homelessness issues. Facilitated meetings with Housing Authority, Sound Mental Health, and multi departmental representatives re Pacific Court. Presented to Tukwila Rotary. Modified ordinance related to tax waiver for Jaycees gambling operations. Equity Diversity Commission 1. Link agencies and residents to cultural resources in the community: No update available for first quarter. 2. Support Foster High School's Multicultural Action Committee with their cultural programs and training: The Commission provided financial support for Foster High School's Martin Luther King Day Celebration in January. Hotel /Motel Tax 1. Work with City departments. business community. and residences to execute a successful Rock "n" Roll Marathon 2009 2010 -2011: Ongoing; currently coordinating sponsor advertising benefits. 2. Continue efforts to market Seattle Southside as a premier travel destination: Ongoing as planned. 3. Support positive relationships between the travel and tourism industry, business community, and city government: Ongoing; positive spikes in media coverage as a result of "Tourism Matters" campaign and rally in Olympia on March 9 th and release of the "Seattle Southside Travel Impacts 2003 to 2008p Report." 4. Continue implementing program performance reporting based on guidelines provided by Destination Marketing Association International: Coordinated data collection ongoing, new procedures in place, tracking and reporting ongoing. Sister City Committee 1. Continue to raise funds for Spring 2009 visit: No activity this quarter. 2. Recruit student /adult delegation and plan 2009 visit: No activity this quarter. 2009 First Quarter Report Prepared for Finance Safety Committee Page 5 DEPARTMENT OF ADMINSITRATIVE SERVICES 1 QUARTER SIGNIFICANT ISSUES The most emphasis has been on labor issues, including general discussions, research, performance, hearings, etc. Teamsters' collective bargaining agreement mediation; a variety of labor /management issues needing discussion, direction, research, etc.; recruiting to fill replacement positions and temporary positions (market has opened up and is resulting in more applicants); discussions and classification analysis for a variety of positions throughout the City; responding to public record requests; coaching employees and supervisors; Tukwila's Healthy Employee Program "THE Program" wellness) received its 6th AWC City Award as a "Well City"; coordinated speaker and training on new Philips AED monitors that have been located throughout the City; updating the safety program to include recent changes in state and federal requirements; mandated safety training; JAN FEB MAR Regular Employee Applications Processed 81 123 TBD Regular Employee Applicants Interviewed 8 TBD TBD Extra Labor New Hires 3 0 15 Extra Labor Rehires 12 1 6 CDL Random Drug and Alcohol Tests Administered 1 0 2 Workers' Compensation Injury Reports 2 1 3 FMLA Leave Requests 2 4 1 King County Disability Retirement Board Claims Filed (LEOFF I) 1 2 1 BUDGET PROGRAM GOALS Personnel 1. Negotiate and settle Fire labor agreement: Settled. 2. Negotiate and settle Police Non Commissioned labor agreement: Settled. 3. Negotiate and settle Teamsters' Administrative /Technical; Professional /Supervisory: and MaintenanceTrades labor agreements: Currently in mediation in an attempt to settle. 4. EDEN HR Inforum module conversion and connectivity with EDEN Financial module: Initial coordination with EDEN and various City departments completed. First stage of program implementation and training scheduled for mid -May. 5. Non Represented wage study for 1/1/2010: Pending until early summer. 6. Update Health Insurance Portability and Accountability Act (HIPAA) policies and procedures. establish committee, and conduct training: Put on hold due to workload issues. 7. Update and distribute Personnel Policies and Procedures for review: New draft policies prepared on current legislative requirements. Pending review and adoption. Ongoing project. 8. Develop and carry out wellness oroaram to achieve AWC annual Wellness Award for both years: Once again Tukwila has been recognized as a "Well City" and received the award from the Association of Washington Cities. 9. Research vendors and implement program for Health Risk Appraisal Program: Pending. Looking at whether this is feasible for 2009. 10. Negotiate Police Guild labor agreement starting in fall 2010: Pending. 2010 action item. 11. Create and present employee education sessions on City's Self- Funded Medical /Dental plans: Pending. 2010 action item. CITY ATTORNEY 1 QUARTER SIGNIFICANT ISSUES This quarter continued to be dominated by work on the Tukwila South Development Agreement and related issues. Our office has been working diligently with city administration to bring this matter to closure. We are continuing to reach resolution with WD 125 regarding the City's pavement mitigation fee and are working to streamline and update the City's contracting forms and procedures 2009 First Quarter Report Prepared for Finance Safety Committee Page 6 BUDGET PROGRAM GOALS 1. Provide city -wide training in conjunction with Administrative Services related to personnel issues. 2. Work with City staff on Tukwila Village Project: Ongoing. 3. Continue to update and revise standardized contracts and other form documents: Ongoing. 4. Continue to work with City staff on regional issues and regional projects or proposals impacting the City: Ongoing. 5. Assist staff in developing an LID program: Ongoing. 6. Work with City staff on code enforcement issues and on strengthening provisions of the Tukwila Municipal Code to allow for more effective code enforcement: Ongoing. 7. Work with the Department of Community Development on Comprehensive Plan updates and shoreline management issues: Ongoing. 8. Work with City staff to revise the City's sign code: Ongoing. 9. Develop operating procedures for litigation process: Ongoing. 10. Maintain efforts to keep prosecution costs down: particularly in light of changes in the King County Prosecutor's Office: Ongoing. MUNICIPAL COURT 1 ST QUARTER SIGNIFICANT ISSUES We are excited to announce that Alliance One, the collection agency used by most courts in Washington, will open a collection window in our court clerk's office on May 1. They will pay monthly rent to Tukwila and provide their own equipment and personnel. They will accept payments for all courts they contract with. This will provide an opportunity for defendants to pay court imposed fines /assessments at one central location. We are confident this will increase our ability to collect outstanding fines. Additionally, we will announce an amnesty period from May 1 31. This will allow defendants the chance to pay their fine in full minus interest and at a significantly reduced collection fee. They will also have the opportunity to have the collection status removed from credit reports. BUDGET PROGRAM GOALS 1. Continue to focus on Court's Succession Plan to include National, State and Local training opportunities: Ongoing. We are exploring local training opportunities in lieu of previously scheduled out -of -state courses. 2. Restructure Court schedule to allow for specialized calendars (Diversion. Interpreter, etc.): Ongoing. We are monitoring our current interpreter calendar format and plan to meet with the City Attorney to make adjustments as our volume has increased. 3. Continue to retool and expand Jail Alternative Program: Ongoing. Court leadership met with other department personnel to discuss adding an additional Program prong the Community Improvement Alternative. This prong will include graffiti and trash clean -up in lieu of a greater number of jail days. Offenders can opt into this more rigorous program to work off days at a higher rate. 4. Participate in pending Union contract issues as they relate to court specific needs: Done. 5. Explore increased use of technology to enhance court services: Ongoing. 6. Expand participation in county -wide trial court coordination efforts: Ongoing. 7. Continue ioint meetings with Police Department. Prosecutor and Public Defender to enhance communications and improve court services: Ongoing. Currently working on increasing number of conflict public defenders as we are experiencing an increase in cases filed with co- defendants. 2009 First Quarter Report Prepared for Finance Safety Committee Page 7 FINANCE DEPARTMENT 1 QUARTER SIGNIFICANT ISSUES The Finance Department completed in January 2009 the budget document for the City's first biennial budget. The budget document underwent several days of review prior to completion and printing. Although the original draft required many changes, the final budget document was a much better product. For the first time in the City's history, we were able to implement in January credit card acceptance at the Finance counter. This is used mostly for utility payments, but also for fingerprinting fees, concealed weapons permits, etc. Finance staff also assisted the Clerk's Office with implementation of a new cashiering station, including credit card acceptance, in February. Finance staff also worked with the Department of Revenue in January and February to resolve discrepancies in the City's streamlined sales tax mitigation calculation. These differences resulted in businesses being included in the calculations as "gains" when they were really new businesses that had opened in the last year. These gains decreased the legitimate losses due to streamlined sales taxes and decreased the amount of mitigation funds we received from the state. Nearly sixty firms were identified, and of those all but two have been removed from future mitigation calculations., This contributed to an increase of over 80% in the second mitigation payment we received in March. BUDGET PROGRAM GOALS 1. Complete Comprehensive Annual Financial Report (CAFR) by May 31, 2009: No update to report. 2. Continue Budget Manual development: No update to report. 3. Continue development of Risk Management policies and procedures: No update to report. 4. Implement cash receiptinq system at all cash locations citywide: Implemented in Finance, Clerk's Office and DCD (permit counter). Online utility payments should be in place during the second quarter of 2009. 5. Assist other departments with fiscal issues related to software implementations including an HR module for Administrative Services and permitting system for DCD: No update to report. 6. Investigate additional payment options for citizens and implement where feasible: No update to report. FIRE DEPARTMENT 1 QUARTER SIGNIFICANT ISSUES The first quarter of 2009 was a busy one in every respect. We responded to approximately 1100 calls; included in these calls were a house fire, a three- alarm fire in SeaTac, and a fatality shooting on Tukwila International Blvd. We participated in Zone III suppression training that included drills dealing with self rescue and Rapid Intervention Teams. Our rescue and haz -mat teams also participated in Zone III training including a large exercise at the light rail station. We had twelve vehicles delivered to Station 51 for vehicle extrication drills. We provided NIMS training and separate scenario based training for the school district; we also provided CPR/First Aid training for city employees. We worked with civil service to establish an entry level and a lateral entry firefighter list. Offers were made to two on the lateral entry list to fill our vacant positions. The training division continued to prepare for the Postal BDS drill scheduled for May; the division also oversaw the Eagle Scout project that resulted in the Interurban Trail being marked by hundred blocks, the change of our response zones from map boxes to geo codes and the installation of a fire simulator software package that should be very beneficial to the department. With construction inspections down, fire prevention spent time catching up on re- inspections. They also worked with Boeing Fire to allow them to be responsible for their facility inspections and moved closer to implementing a "B" occupancy self- inspection program. They turned in two arson cases to the detectives for follow up and are working on three others. Finally, all personnel are working to develop our response to a potential flood to include moving equipment and records to safe locations. 2009 First Quarter Report Prepared for Finance Safety Committee Page 8 BUDGET PROGRAM GOALS Administration 1. Conduct annual management training: Later in the year. 2. Review and update department policies and procedures as needed: Ongoing. 3. Coordinate National Incident Management System training for City personnel as needed: None yet. 4. Add. update or replace department computers as needed: Coordinate with IT. 5. Apply for applicable Grants: Applied for Fire Act Fire Prevention grant. 6. Update six -year plan: 3 or 4 Applied qtr. 7. Coordinate development of specifications for replacement aid car: Coordinate with Fleet. Suppression 1. Test all fire hoses. apparatus pumps and ladders to meet manufacturer's specifications: 2 and 3 qtrs. 2. Complete all assigned company level inspections: Ongoing. 3. Participate in public relations and education events: As staffing permits. 4. Participate in scheduled training: department. zone. regional. national: Ongoing. 5. Consolidate department inventory into new programming: As staffing permits. Fire Prevention Investigation 1. Establish quarterly fire code training for suppression crews: Ongoing. 2. Continue proaram to obtain Fire Marshal commissions for fire investigators through police academy training: On hold. 3. Research and prepare report for additional Fire Marshal office space: In process. 4. Pursue full time fire investigator's position within fire investigation task force: In process. 5. Continue to convert fire protection plans to compact disc storage media: On hold. 6. Continue to maintain timely plan review and inspections for our customers: Ongoing. *Plan Review Fees Collected: *Special Permit Fees Collected: *Re- inspection Fees Collected: *Initial Inspections: *Reinspections: *Night Life Safety Inspection: First Quarter 5,209.00 $23,700.00 0.00 First Quarter 432 248 0 Yearly Totals 5,209.00 $23,700.00 0.00 Yearly Totals 432 248 0 Training 1. Coordinate department officers' attendance at the National Fire Academy in Emmetsbura. Maryland: Not started. 2. Incorporate reaular visits to shift drills by a Training Division officer: Not started. 3. Oversee trainina of any new hires: Begin 2 qtr with two lateral positions. 4. Update reference material libraries in all stations: In process. 5. Review all records to ensure the department is National Incident Management System (NIMS) compliant: In process. 6. Establish a committee. chaired by the trainina division, to oversee the department's Emergency Vehicle Incident Prevention (EVIP) proaram: Not started. 7. Review our new hire trainina proaram: Not started. 8. Implement a career oath proaram for firefiahter and officer development: Not started. 9. Utilize proposed new training position to fulfill Fire Master Plan recommendations: Position not approved. 10. Continue department pre -fire tour proaram: On going. Facilities 1. Work with City staff to develop plan to implement recommendations of seismic study and master plan recommendations: No funding. 2009 First Quarter Report Prepared for Finance Safety Committee Page 9 2. Remodel Station 52 kitchen: 303 fund dependent. 3. Install new biohazard storaae shed at Station 52: Not funded. 4. Paint interior of Station 52 and Station 53. and the interior and exterior of Station 51: 303 fund dependent. 5. Paint apparatus bay at Station 54: 303 fund dependent. 6. Replace curbina at Station 51: 303 fund dependent. 7. Beain process of identifvina sites for future fire station replacement /relocation: Ongoing. Hazardous Materials Team 1. Provide operation and technician level trainina to meet the current National Fire Protection Agency (NFPA) 472 standard: Ongoing. 2. Send 2 technicians to out -of- state. federally funded. HazMat trainina: As available. 3. Develop standard operatina procedures for a response to a lame Mass Decon Incident and participate in a larae -scale exercise: Ongoing. 4. Develop standard operatina procedures for the use of the powered air purifier respirators (PAPRs) and provide all operation level personnel with appropriate trainina: Ongoing. 5. Perform a complete inventory of all HazMat eauipment and supplies: Ongoing. 6. Brina minimum staffing to four (4) technicians per shift: 3 and 4th qtrs. Rescue Team 1. Schedule a 40 hour Rope Rescue Technician class for the entire team: As budget permits. 2. Reconfigure the storaae compartments on Rescue -51. Remove SABA system and place on the air trailer: 3rd qtr. 3. Send four (4) team members to Swift Water 1 class: As permitted by class availability budget. 4. Send two (2) team members to a Confined Space class: As permitted by class availability and budget. 5. Develop new inventory sheets and evaluate rescue harnesses: Ongoing. 6. Reoraanize the interior of the small trench trailer: 2 and 3rd qtrs. 7. Order accessories for the team's new GPS units and develop a training curriculum: Ongoing. 8. Update the Zone 3 Rope Rescue Manual: Ongoing. 9. Design and order new personal baas to be used on rappellina harnesses: 3 rd 14 qtrs. 10. Develop an annual Competency Verification Checklist for rope technicians: Ongoing. 11. Continue Special Operations Teams ioint trainina between Tukwila and Renton: As schedules permit. 12. Continue Zone 3 training: Ongoing. 13. Provide continuina education to all suppression members in the field of specialized rescue: As budget and class availability permits. 14. Place the 540 Belay System into suppression service: Complete. 15. Provide four (4) days of Trench Rescue trainina for the Zone 3 personnel in 2009. and in 2010: Planning on going. Dependent on budget limitations. 16. Provide two (2) days of collapse /shorina trainina for the team: In planning process. 17. Inventory all suppression life vests and replace as needed: Ongoing. 18. Purchase and replace rope hardware /software as needed: Ongoing. 19. Set up trainina days with King County Sheriff's Marine Unit: As budget and class availability permits. 20. Provide technical trainina to all team members for Crane Operations and Riaaina: As budget and class availability permits. 21. Prioritize trainina and eauipment needs: Ongoing. 22. Pursue the placement and construction of at least one boat ramp into the Green River within the City of Tukwila: Ongoing. Ambulance, Rescue Emergency Medical Aid 1. Outfit two new Mass Casualty Incident trailers: In process (Sound Transit funding). 2. Provide one department member to participate on Zone 3 EMS committee: Ongoing. 3. Evaluate status of department Pandemic Flu supplies: Ongoing. 4. Establish a battery replacement proaram for all EMS eauipment: Ongoing. 2009 First Quarter Report Prepared for Finance Safety Committee Page 10 5. Provide assistance and guidance to City for establishing a new Public Access Defibrillator (PAD) program and assist with training on PAD devices: Complete. 6. Complete all 2009 -2010 competency -based training objectives: Ongoing. 7. Provide 2009 -2010 competency -based instructor training for department instructors: Ongoing. 8. Provide First Aid /CPR and public access defibrillation training to the public and City employees: Quarterly training provided. 1 qtr complete. 9. Provide onaoina advanced auto extrication training for department personnel: Ongoing. 1 qtr complete. 10. Provide advanced mass casualty training for department: Ongoing. 11. Provide logistical support and ongoing training to enable the department to participate in the Rescue Outcomes Consortium (ROC) study: Ongoing. 12. Sponsor department Explorers to Kina County EMT course: As requested. 13. Repair, clean, test, and calibrate specific aid equipment: Ongoing. 14. Participate in new technology evaluations offered by King County Medical Program Director: Ongoing. 15. Recruit at the minimum, one CBT instructor per station. per shift: Ongoing. 1 QUARTER SIGNIFICANT ISSUES FIRE DEPARTMENT INCIDENT RESPONSE EMERGENCY RESPONSE STATISTICS 2008 2009 DEPARTMENT OF INFORMATION TECHNOLOGY Increase /Decrease 1 Qtr FIRE I 352 296 -16% 1" Qtr AID I 891 I 765 -14% Year to Date FIRE I 352 I 296 I -16% Year to Date AID I 891 1 765 I -14% The IT department staff has grown by one, with the addition of a new IT Assistant. With this new position, we are in the process of streamlining our helpdesk process to better communicate with staff in all departments, manage our task lists to improve response times and efficiently track the work being accomplished. IT has taken over management of the City's cell phones at the beginning of this year, and created a tracking database to monitor usage and monthly charges in an effort to reduce the overall cost. Cell phone policies regarding acceptable uses and procedures are ready for employee signatures, to be implemented Q209. A highlight for the City this first quarter was the implementation of a receipting system to include acceptance of credit and debit cards in the Finance Department and Clerk's Division; IT will also begin work on the credit card acceptance process in DCD for permits, expected to go -live in April. IT staff has been involved in the Rock 'n' Roll Marathon planning and the Howard Hanson Dam outreach efforts, including preparation of documents, informational material packets, publications, website updates and broadcast information. As the City's contribution, our web technician developed a website for the SCORE Jail project and worked with the committee for the site to go -live by the end of February. 1st Quarter Statistics: Website 48,014 visitors (of which 30,359 are unique) viewing 128,336 pages. Besides the Main home page, the most popular pages were employment (13,478), staff phone directory (8,677), departments (3,645), and recreation (2,769). Hazelnut Newsletter February issue 12 pages, 9650 total. TV21 56 informational slides posted HelpDesk Calls will be available Q209 2009 First Quarter Report Prepared for Finance Safety Committee Page 11 BUDGET PROGRAM GOALS 1. Develop Strategic Plan for IT Department to address City -wide technoloav needs: 2010. 2. Research and implement an advanced, multi- tiered system for network security. tracking and monitoring: Ongoing. 3. Fully implement City -wide Active Directory, replacing network services and servers as required. and building in connectivity redundancy for aualitv of service: Ongoing. Active Directory migration 75% complete. 4. Establish an IT Technical Knowledaebase with procedures and trouble shooting tips for added efficiency with HelpDesk services: Q309. 5. SQL Server consolidation: review collection of data across departments, and implement methods to reduce data redundancy and duplication of effort for more effective use of City resources. Ongoing. Created test environment for Eden on consolidated server and Finance staff finished testing. Next Phase is to move LIVE operations, slated for Q209. Coordinating the implementation of Eden HR which will eliminate all duplicate d/e and data management currently being done in ABRA, scheduled Q209. 6. Create documentation to include disaster plan recovery information and emergency operation procedures: Q409, ongoing thru 2010. 7. Implement Payment Card Industry (PCI) data security standards researched in 2008. to include information sharina and key employee education for compliance on current debit /credit points of sale: research and plan for city -wide point -of -sale system to accept secure debit /credit cards transactions in all departments: Ongoing. Cashiering POS system for Finance implemented. DCD credit card acceptance scheduled for April 1; will be implementing Fire Dept credit card acceptance after DCD's methods are proven. 8. Work with Valley Communications to coordinate CAD and communications upgrades for Public Safety: Ongoing. 9. Develop formal Image Library (to include both production and indexing of photos and videos) to document City events and to make available for unified communications and publications: Ongoing. POLICE DEPARTMENT 1 QUARTER SIGNIFICANT ISSUES During the first quarter, the Police Department worked on emergency management and event planning as well as many other issues. Our patrol commanders worked on the flood evacuation planning for the City in the event we experience flooding in the future. Work also continued on the Rock 'n' Roll Marathon event to be held in June. Two of our newest officers graduated from the Police Academy and are now in field training. Work continued to fill additional open positions. We continued our work with the Police Department Citizen's Academy, COPCAB, and Blockwatch program. BUDGET PROGRAM GOALS Administration 1. Continue to assess current and future department staffing and facility needs that support delivery of law enforcement excellence to the community: Ongoing Work /Review COPS Funding. 2. Recognize excellent performance: Ongoing Presented one Distinguished Service Medal for 20 years of service. 3. Resolve community problems throuah partnerships and problem solvina: Ongoing. 4. Work with and strengthen regional partnerships: Ongoing. Patrol 1. Enhance police visibility in our neiahborhoods: Ongoing, selected new design for police cars. 2. Review our Field Training Program for new Officers: Ongoing, selected three additional field training officers. 3. Inspect and enhance, where needed, equipment for field operation: Ongoing, continued to test and implement in -car camera video system. 2009 First Quarter Report Prepared for Finance Safety Committee Page 12 Records /Evidence 1. Plan and prepare for the relocation of department evidence to a new storage facility: Ongoing Attended a site visit to Renton PD's evidence facility on 3/25/09 with Assistant Chief Sutter and City Engineer Bob Giberson. 2. Destroy all records maintained by the Records Division that exceed or meet minimum aeneral retention schedule requirements: Completed 3/20/09. 3. Prepare firearms and narcotics held in evidence for destruction: Ongoing. 4. Prepare and submit items of evidence for auction. as appropriate: Ongoing. Investigations (Major Crimes) 1. Review and assess equipment needs for maior field investigations: Ongoing. 2. Evaluate and adiust investiaative priorities: Ongoing. 3. Conduct quarterly reviews in order to assess effectiveness and direction of the Unit: Ongoing. Special Operations /Crime Prevention /Training /Traffic 1. Conduct quarterly reviews in order to assess effectiveness and direction of the Unit: Ongoing. 2. Maintain crime prevention programs that facilitate our partnerships with the community: Ongoing. 3. Reduce the impact of crimes related to drugs. vice and aanas through proactive enforcement: Ongoing. 4. Reduce speeding through increased visibility and traffic enforcement: Ongoing. 5. Reduce traffic collisions in taraeted areas of the City: Ongoing.