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HomeMy WebLinkAboutFS 2009-08-04 Item 2C - Report - 2009 2nd Quarter Report: Citywide21 1 y- City of Tukwila CITY COUNCIL 2nd QUARTER SIGNIFICANT ISSUES BUDGET PROGRAM GOALS SECOND QUARTER REPORT TO COUNCIL Prepared for Finance Safety Committee April 1 June 30, 2009 Jim Haggerton, Mayor 1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers had the opportunity to attend Somali Culture 101: Truth Fiction at New Holly Gathering Hall on June 11, 2009. 2. Support programs and services that provide a sense of stability, community and unity throuahout Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue sponsoring a monthly Coffee Chat in the Tukwila community. 3. Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the possibility of a joint meeting between the two city councils. Due to an increased workload, Tukwila City Council was not able to commit to a specific meeting date during second quarter. 4. Provide legislative support and encouragement to Tukwila residents living in rental communities through programs that hold owners and /or prop erty managers accountable for p roviding safe places to live through the implementation of a rental licensing program: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections. Relative legislation was deferred this legislative session. Department of Community Development staff continues to move forward with developing a rental housing licensing program for Tukwila. 5. Approve and implement standard operating procedures for the Council. Review and update procedures on a regular basis: Not currently assigned to a specific committee. During second quarter, the Legislative Analyst continued to research, gather information and prepare draft materials relative to Council standard operating procedures. 6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan. Parks Recreation Open Space Plan) through policy related decisions not associated with direct proaram funding: Assigned to Community Affairs Parks Committee for implementation and /or follow up. This item was not scheduled for Committee review during the second quarter. 7. Ensure a commitment to continued human services funding in relation to the cost of living throuah consistent review of reaional. state and federal budgets affecting human services programs and services: Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. 8. Study the feasibility and implementation of televised City Council meetings: Assigned to Utilities Committee for implementation and/or follow -up. Information Technology staff has conducted preliminary research on this topic, which will be scheduled for Committee discussion during the third quarter. 9. Continue to foster relationships within local, reaional and state entities that encourage opportunities for ioint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow -up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKEDI, WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance. 2009 Second Quarter Report Prepared for Finance Safety Committee Page 2 10. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to become more familiar with the chanaina faces of communities and neighborhoods throughout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. 11. Research the viability of sponsoring a City -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. 12. Establish a process to provide updates to Council on issues that are brought forward at Council meetings during citizen comment opportunities: Assigned to Transportation Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. MAYOR'S OFFICE 2nd QUARTER SIGNIFICANT ISSUES After years of hard work the Development Agreement for the Tukwila South Project was signed on June 10, 2009. Efforts continued with regard to the seepage at the Howard Hanson Dam with staff working with citizens and neighboring jurisdictions to prepare for possible emergency scenarios. The First Annual Rock 'n Roll Marathon and 1/2 Marathon was held in June, with 25,000 runners beginning their race in Tukwila. This event was a huge success. BUDGET PROGRAM GOALS 1. Continue Mayor's involvement in regional efforts including but not limited to Cascade Water Alliance, Valley Communications, WRIA 9 Forum, King County Flood Control District, Association of Washington Cities, National League of Cities and Suburban Cities Association: Ongoing. The Mayor attended the annual AWC Conference in Spokane in June. The monthly Valley Cities meeting was hosted by the Mayor here in Tukwila in May. 2. Work toward redevelopment of the Tukwila International Boulevard area between the Tukwila Village site and the Sound Transit Light Rail Station: Ongoing. 3. Move forward on a pedestrian friendly development connecting the Sounder Commuter Rail station and the Tukwila Urban Center: Ongoing. 4. Move Tukwila Village Development forward to construction and completion: Negotiations with Tarragon are in progress. 5. Continue oversight of Tukwila South development efforts and Southcenter Parkway extension project: Held five work sessions with the City Council, culminating with the signing of the Development Agreement on June 10. 6. Continue efforts to secure Federal appropriations in support of key projects, including, but not limited to Strander Boulevard Extension: Ongoing. 7. Lead efforts to increase efficiency of City staff and to provide superior services to our citizens, through technology and streamlined processes, in a cost effective manner: Ongoing. 8. Continue efforts to improve communications between the City and City residents, business community members, and visitors: Ongoing. 9. Provide leadership and support in addressing concerns and improving all aspects of our residential neighborhoods: Ongoing. 10. Prepare draft Civil Service Desk Manual: No activity this quarter. 11. Update Civil Service Rules: No activity this quarter. Economic Development 2 QUARTER SIGNIFICANT ISSUES During the second quarter of 2009, economic development staff worked on the Rock 'n' Roll Seattle Marathon which concluded with a very successful event on June 25th. Staff continued work with 2009 Second Quarter Report Prepared for Finance Safety Committee Page 3 Community Development to amend the Comprehensive Plan to accommodate Tukwila Village and began analysis of the draft Tukwila Urban Center Plan. Staff continued negotiations with Tarragon on Tukwila Village. BUDGET PROGRAM GOALS 1. Tukwila Village: Complete negotiations with a developer and manage implementation of contract: Negotiations and zoning amendments are underway. 2. Build relationships and share the City's vision with every property owner along Tukwila International Boulevard: Supported Tukwila International Boulevard Action Committee's outreach efforts on sign code updates and monthly clean -ups. 3. Coordinate sale of Newporter property: Will start in fall 2009. 4. Build relationships and share the City's vision with each property owner in the City's urban core: Met with property owners regarding the Tukwila Urban Center plan and development plans. 5. Improve business attraction marketing collateral and website: Worked with the Southwest King County Economic Development Initiative to develop more materials. City Clerk 2nd QUARTER SIGNIFICANT ISSUES During the second quarter a great deal of staff time was focused on review and compilation of large and complex Council agenda documentation. Public records requests continue to come in at a steady pace, and two received this quarter were extensive and are still in progress. Preparation for the new Records Center has been a priority with involvement in logistics, tenant improvements, security, and shelving. The hiring of a temporary employee facilitated the scanning and indexing of all 637 active contracts into the City's Imaging System, making the documents available to staff online and keyword searchable. The Legislative History database was also updated with 184 new entries, making it current from 1984 present with every action of the City Council. This database is a critical tool in researching and retrieving information and documents. A permanent employee was hired on June 16, 2009 for the new position authorized in the 2008 budget. FUNCTION City Clerk's Office 2009 Statistics Business Licenses: General Licenses issued Adult Entertainer /Manager processed /issued Peddlers, Tow Truck, Cabaret, Temporary issued Amusement Devices Records Management /Central Files: Records Center Trips City Files retrieved from Records Center 1 full box) City files returned to Records Center Contracts and amendments reviewed /processed Documents reviewed and transmitted for Recording Legislative Process /Legal Requirements: Council /Committee Agenda Packet review /preparation Ordinances /Resolutions prepared /reviewed /processed Call for Bids review /coordination /opening Public Records Requests (2 extensive) Legal Publications (Bids, Public Hearings, Special Mtgs.) Central Services: Passports Issued Notary Services Pet Licenses Issued First Second Quarter Quarter 1596 633 38 15 29 7 21 3 12 13 161 70 92 80 117 95 35 91 22 24 13 17 2 3 14 10 26 30 131 I 122 67 1 52 37 1 23 2009 Second Quarter Report Prepared for Finance Safety Committee Page 4 I History Book Sales BUDGET PROGRAM GOALS 1. Enhance the Laserfiche Imaging System to make Council agenda packets and minutes available through the City website: 2010 Goal. 2. Create a library of documents. such as plans. specifications. and codes, to be kept in the City Clerk's Office and made available to the public: Work is underway to create an index of those documents currently in the library, to include the Council approval date, as well as labeling of each document. 3. Provide Professional Development training for staff: Working toward Master Municipal Clerk status, the City Clerk attended the International Institute of Municipal Clerk's Conference, to include advanced training in Leadership, Communication, Electronic Records Management, Imaging, Microfilming, Creative Thinking, Legislative Management; also attended the NW Clerk's Institute Advanced Academy on Conflict Resolution. Working toward Certified Municipal Clerk status, the Deputy City Clerk attended the NW Clerk's Institute Professional Development training, as well as Basic City Clerk's Training and Spanish in the Workplace. The Records Management Coordinator attended the Association of Records Management and Administrator's (ARMA) training on email and discovery as well as training at the State Regional Archives regarding changes to the State Retention Schedule. 4. Review and update reauirements and fees for business licenses: 2010 Goal. Human Services 2nd QUARTER SIGNIFICANT ISSUES Staff contributed significant time to Howard Hanson Dam activities. Staff time invested in Rainbow Trailer Haven. CDBG Minor Home Repair application submitted. Heavy demand continued for rental and utility assistance -85% rental funds expended for year. BUDGET PROGRAM GOALS of o f 1. Implement. manage and monitor 2009 contracts: Met with providers and modified two contracts. Many providers experiencing the stress regarding expanded need. Four providers presented at City Council. Planning started for 2011 proposals. 2. Implement. manage and monitor Minor Home Repair Program with cities of SeaTac and Des Moines: City of Covington to join application cycle for 2010. 6 new clients served. 3. Participate in implementation of South King County Response to Homelessness: Presentation on South County plan made to City Council. Contract approved for South King County Homeless Coordinator. 4. Outreach to diverse Tukwila residents to identify needs and match with resources: Met with representatives of Somali Soccer team. Met with filmmaker to explore film documenting the refugee experience. Met with Bursst staff regarding serving refugees. Reprinted brochures. Attended Refugee Forum. 5. Serve as City liaison for CDBG and Home proiects: Schedule set for reviewing CDBG capital projects. Assisted with use of stimulus funds for South King County. 6. Provide same day information and referral response: Responded to 306 calls and provided 32 hours of short term case management. 7. Coordinate with other departments to streamline access to human service resources: Most work has been with Public Works and Planning this past quarter. Continue participation with Crime hotspots. 8. Coordinate with community based organizations to more effectively serve Tukwila residents: Held provider meeting, Advisory Board meetings, DV task force meetings, DSHS Family to Family projects. Met with DASH regarding Pyramid Point and Mountain View apartments. Supported Career day at Foster High. 2009 Second Quarter Report Prepared for Finance Safety Committee Page 5 Equity Diversity Commission 1. Link agencies and residents to cultural resources in the community: The Commission participated in and provided support at Citizenship Day on April 18 (free assistance with nationalization paperwork). 2. Support Foster High School's Multicultural Action Committee with their cultural programs and trainina: No requests for assistance where submitted by MAC during the second quarter. Hotel /Motel Tax 1. Work with City departments, business community, and residences to execute a successful Rock "n" Roll Marathon 2009 2010 -2011: 2009 completed and successfully executed, report to follow. 2. Continue efforts to market Seattle Southside as a premier travel destination: Ongoing as planned. 3. Support positive relationships between the travel and tourism industry. business community. and city government: Ongoing. Increased media coverage and exposure for Tukwila and Seattle Southside as a result of the regionally coordinated Rock `n' Roll Marathon and 1 /2 Marathon Tukwila to Seattle and positive spikes in Seattle Southside web analytics report related to promoting Tukwila business for the "Rock Star Pass 4. Continue implementing program performance reporting based on guidelines provided by Destination Marketing Association International: Coordinated data collection ongoing, new procedures in place, tracking and reporting ongoing. Sister City Committee 2nd QUARTER SIGNIFICANT ISSUES Two new committee members were appointed, one fluent in Japanese and familiar with Ikawa /Miyoshi, and the second a teacher at Showalter Middle School. 1. Continue to raise funds for Spring 2009 visit: Deferred to 2010. 2. Recruit student /adult delegation and plan 2009 visit: Deferred to 2010. DEPARTMENT OF ADMINISTRATIVE SERVICES 2nd QUARTER SIGNIFICANT ISSUES Labor issues, including general discussions, research, performance, discipline, hearings, etc.; finalized Teamsters' contracts for Union review for signatures; recruiting to fill replacement positions and temporary positions (number of applicants for positions has increased due to the economy); preparing, tracking and coordinating all personnel actions for accuracy and compliance; ongoing discussions and classification of various positions in the City; researching possible health risk assessment programs; continuing to respond to public record requests; coaching various managers and supervisors to increase their understanding of Personnel legal requirements, processes and procedures; discussions and assistance to Payroll to assure coordination of information between Personnel and Finance; coordination of safety training to meet federal and state requirements, i.e. Bloodborne Pathogens, Heat Exposure, and Confined Space Entry classes; participation in planning and coordination of classes as part of the Southwest King County Training Consortium. APR MAY JUNE Reaular Employee Applications Processed 272 237 TBD Reaular Employee Applicants Interviewed 13 14 TBD Extra Labor New Hires 2 4 5 Extra Labor Rehires 5 8 8 CDL Random Drua and Alcohol Tests Administered 2 0 1 Workers' Compensation Injury Reports 3 1 4 FMLA Leave Requests 6 1 3 2009 Second Quarter Report Prepared for Finance Safety Committee Page 6 BUDGET PROGRAM GOALS Personnel 1. Negotiate and settle Fire labor agreement: Settled. 2. Negotiate and settle Police Non Commissioned labor aareement: Settled. 3. Negotiate and settle Teamsters' Administrative /Technical; Professional /Supervisory; and MaintenanceTrades labor aareements: Settled. 4. EDEN HR Inforum module conversion and connectivity with EDEN Financial module; First stage of program implementation and training re- scheduled to mid -July. 5. Non Represented waae study for 1/1/2010: Pending until early summer. 6. Update Health Insurance Portability and Accountability Act (HIPAA) policies and procedures, establish committee, and conduct training: Put on hold due to workload issues. 7. Update and distribute Personnel Policies and Procedures for review: New draft policies prepared on current legislative requirements. Reviewing and preparing final drafts. Ongoing project. 8. Develop and carry out wellness program to achieve AWC annual Wellness Award for both years: Once again Tukwila has been recognized as a "Well City" and received the award from the Association of Washington Cities. 9. Research vendors and implement program for Health Risk Appraisal program: Beginning research phase. Have looked at some available service providers and sampled various demonstration programs. 10. Negotiate Police Guild labor aareement starting in fall 2010: Pending. 2010 action item. 11. Create and present employee education sessions on City's Self- Funded Medical /Dental plans: Pending. 2010 action item. CITY ATTORNEY 2nd QUARTER SIGNIFICANT ISSUES This quarter saw the conclusion of over four years of effort to bring the Tukwila South Agreement to the Council for consideration. In addition to this project, the City Attorney's Office continues to work with city staff on the Shoreline Master Program update, the Tukwila Village developer negotiations, numerous code enforcement matters, public disclosure requests and updates to the City's contract templates to provide more efficient processing of contracts city -wide. BUDGET PROGRAM GOALS 1. Provide city -wide training in conjunction with Administrative Services related to personnel issues: Ongoing. 2. Work with City staff on Tukwila Villaae Proiect: Ongoing. 3. Continue to update and revise standardized contracts and other form documents: Ongoing. 4. Continue to work with City staff on reaional issues and regional projects or proposals impacting the City: Ongoing. 5. Assist staff in developing an LID program: Ongoing. 6. Work with City staff on code enforcement issues and on strengthening provisions of the Tukwila Municipal Code to allow for more effective code enforcement: Ongoing. 7. Work with the Department of Community Development on Comprehensive Plan updates and shoreline management issues: Ongoing. 8. Work with City staff to revise the City's sign code: Ongoing. 9. Develop operatina procedures for litiaation process: Ongoing. 10. Maintain efforts to keep prosecution costs down; particularly in light of changes in the King County Prosecutor's Office: Ongoing.