HomeMy WebLinkAboutFS 2009-10-06 Item 2A - Contract Amendment - Tukwila South Project with Lisa Verner (dba Commercial Development Solutions)ISSUE
BACKGROUND
City of Tukwila
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Mayor's Office
DATE: September 30, 2009
SUBJECT: Contract Extension
Commercial Development Solutions
Funding for the contract with Lisa Verner, dba Commercial Development Solutions, Project
Manager for the Tukwila South project, is approaching depletion.
Jim Haggerton, Mayor
Due to the need for concentrated focus on negotiation of the Tukwila South Development
Agreement, the City contracted with Commercial Development Solutions to manage that project.
With the culmination and signing of the development agreement, there are many tasks yet to be
accomplished, a list of which is attached.
DISCUSSION
Approval of the development agreement with La Pianta has set into motion a series of activities,
including establishment of an escrow account, initiation of the annexation process, and many
other items. Because of Lisa's background in having negotiated the agreement and intimate
awareness of the details of the agreement, we believe it is in the City's best interest to continue
the contract with her at least until commencement of the construction of Southcenter Parkway
Extension.
The last time this contract was extended it was at a rate of $8,000 per month. Activities
underway as of this writing require that Ms. Verner work more hours than in the past. For the
last three months her billings have averaged approximately $11,000 per month. It is expected
that the same level of activity will be necessary through the next several months, but billable
hours should decrease as the project unfolds.
RECOMMENDATION
It is recommended that the contract be extended through December 2010, at a rate of $11,000
per month and that the Council consider this issue at the October 12, 2009 Committee of the
Whole Meeting and subsequent October 19, 2009 Regular Meeting.
ATTACHMENTS
Contract Amendment
List of Remaining Project Activities
That portion of Contract No. AG06 -059 between the City of Tukwila and Commercial
Development Solutions is amended as follows:
Under Section 2, Compensation and Method of Payment: Total amount to be paid shall
not exceed $412,000 (an addition of $165,000 to the previous contract amount of
$247,000).
Under Section 4, Duration of Agreement: This Agreement shall be in full force and
effect for a period ending December 31, 2010 unless sooner tenninated under the
provisions hereinafter specified.
All other provisions of the contract shall remain in full force and effect.
Dated this day of 2009.
CONTRACTOR CITY OF TUKWILA
Commercial Development Solutions
ATTEST /AUTHENTICATED
Christy O'Flaherty, CMC, City Clerk
Date Approved by City Council
CITY OF TUKWILA
CONTRACT FOR SERVICES
Amendment to #06- 059(g)
Jim Haggerton, Mayor
APPROVED AS TO FORM
City Attorney
Tukwila South: Items to implement Development Agreement
9 -29 -09
1. Focal point /liaison with City and La Pianta
2. Escrow account
a. Contract and establishment
b. ROW vacation deeds
c. Southcenter ROW possession use, deeds
d. Letters of credit
e. Fire Station land deed (complete site identification process)
3. Accounting finn (Benson McLaughlin)
a. Complete contract and commence
b. Monitor development of Protocols and signed agreement
c. Conform to timelines in Development Agreement
4. Grant contracts
a. TIB
b. CERB
c. Capital Projects
5. Complete Tukwila South annexation
a. BRB public hearing
b. Council resolution, after negotiating effective date with KC departments
c. Work with Fire District 24 on interlocal agreement for reserve funds
6. Island annexation (remainder of PAA between I -5 and Orillia Rd)
a. Council adoption of resolution
b. Negotiate interlocal agreement with King County
c. Address participation of Fire District 24 in Interlocal Agreement
d. Council review and adoption of Interlocal
e. Notice to property owners concerning appeal opportunities
7. Shoreline designation through Department of Ecology
8. Levee modification/ "404" permit issuance
a. Monitor independent peer review
b. Changes to levee design, as needed
c. Coordination between Corps, City
9. Southcenter Parkway Extension
a. David Evans and Associates contract extension and completion of design,
bid documents
b. ECS revisions
c. Highline Water District
i. Interlocal agreement
d. PSE
i. Series of agreements
ii. Coordination of design/construction
e. Monitor and maintain schedule to start of construction
f. Wetlands mitigation
Tukwila South Project
Items to Implement the Development Agreement
9 -29 -09
10. Monitor KPFF and Anchor QEA
i. Levee
ii. Storm ponds
iii. Clearing grading permit
iv. Southcenter Parkway review
v. Coordination with city staff
11. Develop reference materials on Tukwila South Project for DCD
12. Monitor /assist Parks Department with pedestrian bridge grants