HomeMy WebLinkAboutFS 2009-10-06 Item 2C - Budget - Additional Departmental Budget Reductions for 2009TO:
FROM:
DATE:
SUBJECT:
ISSUE
BACKGROUND
DISCUSSION
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Rhonda Berry
Finance and Safety Committee
Shawn Hunstock, Finance Director
October 1, 2009
Additional Departmental Budget Reductions
Jim Haggerton, Mayor
The City is in need of reducing expenditures or increasing revenues in an attempt to
address our current revenue shortfalls, particularly in the area of sales tax receipts.
Sales tax receipts through August 31 are 16% Tess than budget, equating to an annual
$2.4 million revenue shortfall. Additionally, several other revenue streams have not met
budget.
The economy continues to suffer even though the recession has been declared over.
Continued depressed retail sales combined with other economic factors will prolong the
negative impact on City revenues. In addition, the cost to the City for Green River Valley
flood prevention and preparation efforts stemming from the Howard Hanson dam
weakness is expected to range from $2 million to $5 million in 2010.
As the attached spreadsheet indicates, the additional budget reduction totals $392,416
and comes from selected departments based on identified cost saving opportunities.
The amount removed from department budgets will be allocated to ending fund balance
in Department 20. The attached Authorization for Transfer of Funds form implements
this additional departmental budget reduction.
As with the previous budget reduction, the recommendation is to implement the
reduction at the department level, rather than the specific line item level. This means
Directors will have the flexibility to implement the reduction as they see fit based on the
needs of their department and the services they provide.
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
The Council is being asked to approve the attached Authorization for Transfer of Funds.
This item is scheduled to be discussed at the October 6, 2009 Finance and Safety
Committee meeting, the October 12, 2009 Committee of the Whole meeting and the
subsequent October 19, 2009 Regular Meeting.
ATTACHMENTS
Authorization for Transfer of Funds
2009 Budget Reduction spreadsheet
C:ltemp\XPGrpWise\InfoMemo Addl Budget Reductions.doc
From:
To:
W gsy City of Tukwila
AUTHORIZATION FOR
TRANSFER OF FUNDS
Department: FINANCE Date: October 1, 2009
Under the provisions of Ordinance No. 2221, the following transfer of funds within the budget class is requested:
Budget Line Item Number/ BAR
000.07.574.200.00.05 Recreation
000.08.559.600.00.05 Community Development
000.10.521.100.00.05 Police Administration
000.10.521.230.00.05 Police Special Services
000.12.518.880.00.05 Information Technology
000.13.532.100.00.05 Public Works Administration
000.13.532.101.00.05 Public Works Maintenance Admin
000.13.532.102.00.05 Public Works Development
Total
Budget Line Item Number/ BAR
000.20.291.840.00.00 Ending Fund Balance
Total
Detailed justification for transfer: Remove the additional departmental budget reduction,
allocate to Ending Fund Balance in General Fund.
APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF:
the day of
APPROVED BY THE FINANCE DIRECTOR:
Signature: Date:
APPROVED BY THE MAYOR:
Signature: Date:
W: 2009 InfoMQenos \Authorization for Transfer of Funds Additional Reduction.doc
CO:ksn 10/1/2009
No.
Amount
45,650
128,000
850
30,000
20,000
87,701
37,500
42,715
392,416
Amount
392,416
392,416
2009 Proposed Budget Reductions
Dept DEPARTMENT
Public Works
13 Administration General
13 Administration Maintenance
13 Engineering
13 Administration Development
13 Facility Maintenance
16 Street Maintenance Operation
Subtotal Public Works
TOTAL GENERAL FUND
2009 Budget
3%
Adjustment
CITY OF TUKWILA
2009 BUDGET REDUCTION
GENERAL FUND
Equipment Targeted
Replacement Remaining Actual Additional Total
Contribution Reduction Reduction Difference Reduction Reduction
Administration
01 City Council 282,470 8,474 8,474 8,474 8,474
03 Mayor, Boards, Commissions, etc. 2,695,849 80,875 9,323 71,552 71,552 80,875
04 Administrative Services /Personnel 605,882 18,176 18,176 18,176 18,176
05 Finance 1,786,591 53,598 53,598 53,598 53,598
06 City Attorney 495,726 14,872 14,872 14,872 14,872
07 Recreation 3,546,267 106,388 16,605 89,783 77,382 12,401 45,650 139,637
08 Community Development 2,964,395 88,932 10,791 78,141 94,800 (16,659) 128,000 233,591
09 Municipal Court 1,149,884 34,497 34,497 28,130 6,367 28,130
12 Information Technology 1,108,886 33,267 33,267 33,267 20,000 53,267
15 Park Maintenance 1,019,621 30,589 30,106 483 12,884 (12,401) 42,990
Subtotal Administrative 15,655,571 469,667 66,825 402,842 413,135 (10,293) 193,650 673,610
Police Department
10 Administration 1,407,998 42,240 16,985 25,255 25,255 850 17,835
10 Investigation 1,504,164 45,125 22,737 22,388 22,388 22,737
10 Patrol 6,640,571 199,217 119,886 79,331 212,500 (133,169) 332,386
10 Special Services 1,486,058 44,582 44,582 13,843 30,738 30,000 43,843
10 Gambling /Special Operations 869,709 26,091 4,994 21,097 21,097 4,994
10 Crime Prevention 694,783 20,843 20,843 20,843
10 Training 234,915 7,047 7,047 7,047
10 Traffic 633,511 19,005 13,206 5,799 5,799 13,206
Subtotal Police 13, 471, 709 404,151 177,808 226,343 226,343 30,850 435,001
Fire Department
11 Administration 686,166 20,585 30,028 (9,443) (9,443) 30,028
11 Suppression 8,126,536 243,796 4,564 239,232 246,180 (6,948) 250,744
11 Prevention Investigation 818,550 24,557 17,474 7,083 7,083 17,474
11 Training 319,383 9,581 5,081 4,500 4,500 5,081
11 Facilities 101,500 3,045 3,045 3,045
11 Special Operations 58,638 1,759 1,759 1,759
11 Ambulance, Rescue Emergency 227,151 6,815 6,811 4 4 6,811
Subtotal Fire 10,337, 924 310,138 63,958 246,180 246,180
925,889 27,777 2,455 25,322 15,000 10,322 87,701 105,156
342,740 10,282 4,134 6,148 6,148 37,500 41,634
670,417 20,113 1,929 18,184 18,184 1,929
495,658 14,870 14,870 14,870 42,715 42,715
1,576,956 47,309 10,864 36,445 36,445 10,864
2,700,541 81,016 136,991 (55,975) 57,500 (113,475) 194,491
6,712,201 201,366 156,373 44,993 72,500 (27, 507) 167,916 396,789
46,177,405 1,385,322 464,964 920,358 958,158 (37,800) 392,416 1,505,400
Temporary Reductions as a of General Fund Budget 3.26%