HomeMy WebLinkAboutFS 2009-10-20 Item 2D - Discussion - 2009-2010 and 2011-2012 Budget Process and DeadlinesTO:
FROM:
DATE:
SUBJECT:
ISSUE
BACKGROUND
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Rhonda Berry
Finance and Safety Committee
Shawn Hunstock, Finance Director
October 15, 2009
2009 -2010 and 2011 -2012 Budget Process and Deadlines
Jim Haggerton, Mayor
State statute provides specific deadlines for developing, implementing and modifying
biennial budgets. The City needs to pass a mid biennium budget amendment for 2009-
2010 by December 31, 2009. A property tax levy for 2010 must also be passed by
November 30, 2009.
The process and deadlines for adoption of the 2011 -2012 budget also need to be
discussed and decided upon in the coming months.
Regarding the mid biennium adjustment, RCW 35A.34.130 requires an ordinance be
passed and public hearing conducted for the mid biennium adjustment to the biennial
budget. The law requires notification regarding the public hearing. These activities are
scheduled for November and December, as discussed below.
RCW 84.55.120 also requires a public hearing prior to the adoption of a property tax
levy ordinance. RCW 84.52.070 specifies the levy ordinance must be passed by
November 30
The normal biennial budget process is outlined in RCW 35A.34, as discussed below.
DISCUSSION
Mid Biennial Budget Adjustment
Following are the specific dates for the mid biennium adjustment process:
November 3 Proposed final adjustments for 2009, and proposed changes to
2010 budget, are presented to the Finance and Safety Committee.
November 5 Budget Workshop with Council to review proposed changes to
2009 and 2010 budgets, and begin review of proposed CIP.
INFORMATIONAL MEMO
Page 2
November 9 Public Hearing conducted at the Committee of the Whole meeting.
Publication for this meeting will take place from October 26 through November
2na Continue discussion of 2009 and 2010 budget changes and proposed C/P.
November 23 Continued discussion of proposed changes to 2009 and 2010
budgets, continued review of proposed C/P at COW.
December 7 Adoption at Regular Meeting.
Please note the bulleted items above and below that are in italics are ones that are
suggested, but warrant further Council feedback before a schedule is finalized.
2010 Property Tax Levy
Below is the schedule for adoption of the 2010 property tax levy:
November 17 Draft property tax levy presented to Finance and Safety
Committee.
November 23 Public Hearing on levy ordinance at Committee of the Whole
meeting. Public hearing will be advertised November 9 Adoption of the property
tax levy ordinance will occur the same evening at a Special Meeting. This will
insure the ordinance is passed by the November 30 deadline.
2011 -2012 Biennial Budget
Following is a suggested timeline, and some deadlines that are specified in state
statute, for adoption of the biennial budget during 2010:
February 22 Review preliminary 2009 revenues and expenditures.
May 6 Council Budget Workshop. Review policy -level input on current and
proposed initiatives.
May 10 Call for departmental budget estimates (revenue and expenditures).
Budget instructions and forms sent to department heads.
June 4 Department heads complete budget estimates and send to Finance
department.
June 7 -25 Finance department review with each department.
June 25 Finance department prepares revenue estimates for 2011 -2012.
July 16 Department budgets reviewed, and if necessary adjusted, and returned
to departments based on Mayor's Office priorities.
C.\ temp\ XPGrpWise\ InfoMemo10- 26- 09BudgetProcess.doc
INFORMATIONAL MEMO
Page 3
July 20 First review of revenue projections and departmental requests by the
Finance and Safety and Transportation Committees.
July 27 First review of revenue projections and departmental requests by the
Utilities and Community Affairs and Parks Committees.
August 2 -31 Continued review of projections and departmental requests by all
Committees.
September 27 Proposed preliminary budget filed with City Clerk and presented
at Committee of the Whole meeting.
October 4 Proposed preliminary budget presented to Council at Regular
Meeting.
October 18 Public Hearing on proposed preliminary budget at Regular Meeting.
November 1 Preliminary budget presented to Council at Regular Meeting.
November 8 Final Public Hearing on proposed budget at COW.
November 22 Public Hearing on 2011 property tax levy at COW.
November 29 Adoption of property tax levy ordinance at Special Meeting.
December 6 Adoption of budget ordinance for 2011 -2012 at Regular Meeting.
RECOMMENDATION
No formal recommendation at this time. The draft schedule above is presented for
Council information and feedback.
This item is scheduled to be discussed at the October 26, 2009 Committee of the Whole
meeting.
C: \temp \XPGrpW isellnfoMemo10- 26- 096udgetProcess.doc