HomeMy WebLinkAboutFS 2009-11-17 Item 2F - Report - 2009 3rd Quarter Report: CitywideCITY COUNCIL
City of Tukwila
BUDGET PROGRAM GOALS
THIRD QUARTER REPORT TO COUNCIL
July 1 September 30, 2009
Prepared for Finance Safety Committee
Jim Haggerton, Mayor
1 Seek out opportunities for Councilmembers to further their knowledge. experience and awareness of
the different cultures represented within the Tukwila community: Assigned to Community Affairs
Parks Committee for implementation and /or follow -up. No activity to report during third
quarter
2. Support programs and services that provide a sense of stability. community and unity throughout
Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for
implementation and /or follow -up. Councilmembers continue sponsoring a monthly Coffee
Chat in the Tukwila community.
3 Work together in cooperation with nearby cities to address common problems in the Highway 99
corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or
follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the
possibility of a joint meeting between the two city councils. Due to an increased workload,
Tukwila City Council was not able to commit to a specific meeting date during third quarter.
4 Provide legislative support and encouragement to Tukwila residents living in rental communities
through programs that hold owners and /or property managers accountable for providing safe places
to live through the implementation of a rental licensing program. Assigned to Community Affairs
Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively
opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections.
Relative legislation was deferred this legislative session Department of Community
Development staff continues to move forward with developing a rental housing licensing
program for Tukwila.
5 Approve and implement standard operating procedures for the Council. Review and update
procedures on a regular basis: Not currently assigned to a specific committee. During third
quarter, the Legislative Analyst continued to research, gather information and prepare draft
materials relative to Council standard operating procedures
6 Support the implementation of City endorsed programs (i.e. Walk Roll Plan. Fire Master Plan. Parks
Recreation Open Space Plan) throuah policy related decisions not associated with direct program
funding Assigned to Community Affairs Parks Committee for implementation and /or follow
up. No activity to report during third quarter.
7. Ensure a commitment to continued human services funding in relation to the cost of living through
consistent review of regional. state and federal budaets affecting human services programs and
services Assigned to Community Affairs Parks and Finance Safety Committees for
implementation and /or follow -up. This item will be scheduled for Committee review as budget
reviews deem appropriate
8. Study the feasibility and implementation of televised City Council meetinas. Assigned to Utilities
Committee for implementation and /or follow -up. Information Technology staff has conducted
preliminary research on this topic, which will be scheduled for Committee discussion during
the third quarter.
9 Continue to foster relationships within local. regional and state entities that encourage opportunities
for ioint partnership and outreach Assigned to Utilities Committee for implementation and /or
follow -up. Councilmembers serves as representatives and alternates on local, regional and
state boards, committees and commissions including but not limited to: SCATBd, SKEDI,
WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline
Forum and Cascade Water Alliance.
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 2
10 Formulate an Adopt -a- Neiahborhood program that will Provide Councilmembers the opportunity to
become more familiar with the chancing faces of communities and neighborhoods throuahout the
City Assigned to Community Affairs Parks Committee for implementation and /or follow -up.
This item was not scheduled for Committee review during the third quarter
11 Research the viability of soonsorina a City -wide Citizens' Academy' Assigned to Community
Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item
was not scheduled for Committee review during the third quarter
12. Establish a Process to provide updates to Council on issues that are brought forward at Council
meetinas durina citizen comment opportunities. Assigned to Transportation Committee for
implementation and /or follow -up. This item was not scheduled for Committee review during
the third quarter
MAYOR'S OFFICE
3rd QUARTER SIGNIFICANT ISSUES
During the 3 Quarter efforts accelerated with regard to the possibility of flooding at the Howard Hanson
Dam. Most City Departments are working with citizens and neighboring jurisdictions to prepare for
possible emergency scenarios. Tukwila played a prominent role in the inaugural Light Rail activities in
July The SCORE Groundbreaking was held on August 10
BUDGET PROGRAM GOALS
1. Continue Mayor's involvement in regional efforts including but not limited to Cascade Water Alliance.
Valley Communications. WRIA 9 Forum. King County Flood Control District, Association of
Washinaton Cities. National Leaaue of Cities and Suburban Cities Association Ongoing. Mayor
Haggerton attended the AWC Board Retreat in July, along with regularly scheduled meetings
of the Cascade Water Alliance Board, the Valley Comm Admin Board, and the Suburban Cities
Board.
2 Work toward redevelopment of the Tukwila International Boulevard area between the Tukwila Village
site and the Sound Transit Liaht Rail Station: Ongoing
3 Move forward on a pedestrian friendly development connecting the Sounder Commuter Rail station
and the Tukwila Urban Center: Ongoing
4. Move Tukwila Village Development forward to construction and completion The Planning
Commission approved the proposed changes to the City's Comprehensive Plan and Zoning
for the Urban Renewal Overlay zone. Staff updated the City Council on the draft deal points in
the negotiations with Tarragon
5. Continue oversiaht of Tukwila South development efforts and Southcenter Parkway extension project:
Ongoing
6 Continue efforts to secure Federal appropriations in support of kev projects. includina. but not limited
to Strander Boulevard Extension Ongoing
7 Lead efforts to increase efficiency of City staff and to provide superior services to our citizens.
throuah technoloav and streamlined processes. in a cost effective manner Ongoing.
8 Continue efforts to improve communications between the City and City residents. business
community members. and visitors Ongoing.
9. Provide leadership and support in addressing concerns and improving all aspects of our residential
neighborhoods' Ongoing
10 Prepare draft Civil Service Desk Manual. No activity this quarter
11 Update Civil Service Rules. No activity this quarter
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 3
Economic Development
3 QUARTER SIGNIFICANT ISSUES
During the third quarter of 2009, economic development staff focused on Tukwila Village The Planning
Commission approved the proposed changes to the City's Comprehensive Plan and Zoning for the Urban
Renewal Overlay zone. Staff updated the City Council on the draft deal points in the negotiations with
Tarragon Staff worked on the tourism office space lease.
BUDGET PROGRAM GOALS
1 Tukwila Villaae. Complete neaotiations with a developer and manage implementation of contract:
Negotiations and zoning amendments are underway.
2 Build relationships and share the City's vision with every property owner alona Tukwila International
Boulevard: Supported Tukwila International Boulevard Action Committee's outreach efforts on
sign code updates and monthly clean -ups
3 Coordinate sale of Newoorter property Due to real estate market conditions, will defer to 2010
4. Build relationships and share the City's vision with each property owner in the City's urban core Met
with property owners regarding the Tukwila Urban Center plan and development plans
5. Improve business attraction marketing collateral and website. Worked with the Southwest King
County Economic Development Initiative to develop more materials
City Clerk
3rd QUARTER SIGNIFICANT ISSUES
The third quarter of 2009 involved team training of the new Administrative Support Coordinator, with a
focus on the Imaging System and familiarization with electronic research tools. The Laserfiche Imaging
System underwent an upgrade to facilitate Goal #1 to make City records available to the public through
the website. A great deal of staff time went into the migration of the "old" Records Center to the new
facility, including oversight and training on the security system, labeling shelves and the transfer of 1300
boxes of City records. The Clerk's Office accepted items for the Time Capsule, including inventorying of
items, staffing a booth at Tukwila Days, filling the capsule, oversight of the ceremony, and maintaining a
historical record The legal requirements of the Tukwila South annexation and LID 33 have required
heavy concentration, as have the 15 public records requests received this quarter
BUDGET PROGRAM GOALS
1. Enhance the Laserfiche Imaging System to make Council aaenda packets and minutes available
through the City website 2010 Goal. With the recent addition of a staff person dedicated to this
function, it is anticipated this will occur in early 2010
2 Create a library of documents, such as plans. specifications. and codes, to be kept in the City Clerk's
Office and made available to the public: Documents that have been compiled for the library have
been inventoried, indexed, and each record has been labeled. Additions will be made to the
library as they become available
3 Provide Professional Development trainina for staff The Records Management Coordinator
attended the National Association of Government Archives and Records Administrators
(NAGARA) Conference, with specialized focus on social networking as it relates to public
disclosure and records retention; participated as a "Revision Group member" toward review
of the draft State of Washington Records Retention Schedule. The newly hired Administrative
Support Coordinator attended Passport Acceptance Training and received specialized training
in the Laserfiche Imaging System along with other members of the City Clerk's office.
4 Review and update requirements and fees for business licenses. 2010 Goal
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 4
City Clerk's Office 2009 Statistics
FUNCTION
Business Licenses.
General Licenses issued
Adult Entertainer /Manager processed /issued
Peddlers, Tow Truck, Cabaret, Temporary issued
Amusement Devices
Records Management/Central Files:
Records Center Trips
City Files retrieved from Records Center
City files returned to Records Center
Contracts and amendments reviewed /processed /closed
Documents reviewed and transmitted for Recording
Legislative Process /Legal Requirements:
Council /Committee Agenda Packet review /preparation
Ordinances /Resolutions prepared /reviewed /processed
Call for Bids review /coordination /opening
Public Records Requests
Legal Notices (Bids, Public Hearings, Special Mtgs.)
Central Services:
Passports Issued
Notary Services
Pet Licenses Issued
History Book Sales
Human Services
3 QUARTER SIGNIFICANT ISSUES
BUDGET PROGRAM GOALS
First Second Third
Quarter _Quarter Quarter
1596 633 1 80
38 15 1 13
29 7 1 7
21 3 24
renewal notices
12 1 13
161 70
92
117
35
22
13
2
14
26
131
67
37
0
80
95
91
24
17
3
10
30
122
52
23
0
10 1
23
3 boxes
40
58
79
24
16
4
15
23
94
46
19
1
We received preliminary recommendations for funding Minor Home Repair in 2010 at $100,000
Requests for assistance up 36% compared to same time last year. Provided support for CPS Family to
Family initiative. Planning started for COAD (Community Organizations Active in Disaster) meeting
Meetings started for Global Health Initiative Requests continue to exceed resources for housing and
utility assistance
1. Implement. manaae and monitor 2009 contracts. Met with five contractors, held provider meeting.
Seven providers participated in Tukwila days. Regional work started on common electronic
application
2 Implement. manaae and monitor Minor Home Repair Program with cities of SeaTac and Des Moines
Spent $5900 and served eight Tukwila households. Provided technical support to SeaTac and
Des Moines. Presented application to Interjurisdictional review team
3. Participate in implementation of South Kina County Response to Homelessness' Continue
participation on SKC homeless Forum, provided input to Planning department.
4. Outreach to diverse Tukwila residents to identify needs and match with resources Trained CSC staff
on resources, presented to District provider group, participated in Night Out Against Crime
5. Serve as City liaison for CDBG and Home proiects: Participated in recommendations for capital
CDBG projects
6 Provide same day information and referral response: Responded to 369 requests for assistance.
Financial assistance limited to 2-4 requests per month
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 5
7. Coordinate with other departments to streamline access to human service resources: Oriented front
office staff in Police, coordinated with Police regarding domestic violence issues, Crime Hot
spots, Rainbow Haven meetings, Adopt a Family meeting
8. Coordinate with community based oraanizations to more effectively serve Tukwila residents
Continue to host Domestic Violence Task Force, participate in South King County community
review meeting, and publicize Domestic Violence Walkathon
Equity Diversity Commission
BUDGET PROGRAM GOALS
Due to summer schedules, the Equity Diversity Commission did not meet in July or August.
1 Link aaencies and residents to cultural resources in the community: On September 30, the
Commission vice -chair attended a joint meeting with several parallel commissions and
committees throughout King County to discuss common interests and future activities that
may lead to a joint cultural awareness event.
2 Support Foster High School's Multicultural Action Committee with their cultural proarams and training:
No requests for assistance where submitted by MAC during the third quarter
Hotel /Motel Tax
1 Work with City departments. business community. and residences to execute a successful Rock "n" Roll
Marathon 2009 2010 -2011: 2009 Completed and successfully executed, report to follow
2. Continue efforts to market Seattle Southside as a premier travel destination. ongoing as planned in the
2009 major marketing initiatives
3. Support positive relationships between the travel and tourism industry. business community. and city
aovernment: ongoing; positive spikes in media coverage as a result of Rock `n' Roll Marathon and
Southside travel packages. Katherine Kertzman elected as Tourism Commission Co -Chair
4 Continue implementing proaram performance reportina based on guidelines provided by Destination
Marketina Association International: Coordinated data collection ongoing, new procedures in place,
tracking and reporting ongoing
Sister City Committee
3rd QUARTER SIGNIFICANT ISSUES
The major fundraiser during the third quarter was Tukwila Days (breakfast and lunch) We will be
receiving a delegation from Miyoshi from 11/4/09 to 11/8/09 We are currently in the process of planning
activities and finding host homes for the 27 visitors.
BUDGET PROGRAM GOALS
Sister City Committee
1 Continue to raise funds for Spring 2010 visit: Ongoing.
2 Recruit student/adult deleaation and plan 2010 visit: Ongoing
DEPARTMENT OF ADMINISTRATIVE SERVICES
3 QUARTER SIGNIFICANT ISSUES
Labor issues, including general discussions, research, performance, discipline, grievance hearings, etc
received final signed collective bargaining agreements from Teamsters after a four -month wait;
Teamsters' contract educational sessions with management staff; recruiting and coordinating various
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 6
aspects of hiring to fill replacement positions and temporary/summer help positions (number of applicants
for positions has increased due to the economy); preparing, tracking and coordinating all personnel
actions for accuracy and compliance, ongoing discussions and classification of various positions in the
City; coaching various managers and supervisors to increase their understanding of Personnel legal
requirements, processes and procedures; gathered and began analyzing data for the 2010 Non
Represented wage study; discussions and assistance to Payroll to assure coordination of information
between Personnel and Finance, coordination of safety training to meet federal and state requirements,
i.e Bloodborne Pathogens, Heat Exposure, and Confined Space Entry classes, coordinated training for
Public Works Inspectors on confined space, conducted a make -up session on Outdoor Heat Exposure for
Streets crew; participation in planning and coordination of classes as part of the Southwest King County
Training Consortium. Administrative Services Director announced her retirement from the City effective
November 1, 2009, after 22 years at the City of Tukwila. Transition processes begun for Stephanie
Brown to be promoted to HR Director effective October 1, 2009.
July August September
Regular Employee Applications Processed 0 0 70
Reaular Employee Applicants Interviewed 0 0 9
Extra Labor New Hires 4 0 1
Extra Labor Rehires 8 2 3
CDL Random Drua and Alcohol Tests Administered 2 2 1
Workers' Compensation Injury Reports 2 2 1
FMLA Leave Requests 2 1 4
BUDGET PROGRAM GOALS
Personnel
1 Negotiate and settle Fire labor agreement: Settled
2 Negotiate and settle Police Non Commissioned labor agreement: Settled.
3 Neaotiate and settle Teamsters' Administrative/Technical: Professional /Supervisory: and
Maintenance/Trades labor agreements. Settled.
4 EDEN HR Inforum module conversion and connectivity with EDEN Financial module. Completed.
Still working on gaining more ability to use the various elements
5. Non Represented wage study for 1/1/2010* Working on final documents to present to Mayor and
Council in late October, 2010
6 Update Health Insurance Portability and Accountability Act (HIPAA) policies and procedures,
establish committee. and conduct training Continued to be put on hold due to workload issues
7. Update and distribute Personnel Policies and Procedures for review: Continuing to work on new
draft policies for current legislative requirements. Eight of 20 first drafts priority policies are
ready for City Attorney review. Ongoing project.
8 Develop and carry out wellness program to achieve AWC annual Wellness Award for both years:
Once again Tukwila has been recognized as a "Well City" and received the award from the
Association of Washington Cities
9 Research vendors and implement program for Health Risk Appraisal program Pending due to
workload issues. Initial vendor research has been done.
10. Negotiate Police Guild labor agreement starting in fall 2010: 2010 action item.
11. Create and present employee education sessions on City's Self- Funded Medical /Dental plans 2010
action item
CITY ATTORNEY
3rd QUARTER SIGNIFICANT ISSUES
This quarter saw the continuation of work on implementation of the Tukwila South Agreement. In addition
to this project, the City Attorney's Office continues to work with city staff on the Shoreline Master Program
update, the Tukwila Village developer negotiations, the update to the sign code, numerous code
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 7
enforcement matters, public disclosure requests and updates to the City's contract templates to provide
more efficient processing of contracts city -wide
BUDGET PROGRAM GOALS
1 Provide city -wide training in coniunction with Administrative Services related to personnel issues
Ongoing
2. Work with City staff on Tukwila Village Proiect: Ongoing.
3 Continue to update and revise standardized contracts and other form documents Ongoing.
4 Continue to work with City staff on regional issues and regional projects or proposals impacting the
City: Ongoing
5 Assist staff in developing an LID program: Ongoing.
6. Work with City staff on code enforcement issues and on strengthening provisions of the Tukwila
Municipal Code to allow for more effective code enforcement: Ongoing
7 Work with the Department of Community Develooment on Comprehensive Plan updates and
shoreline management issues Ongoing
8. Work with City staff to revise the City's sian code: Ongoing
9. Develop operating procedures for litigation process. Ongoing
10. Maintain efforts to keep prosecution costs down. particularly in light of chances in the King County
Prosecutor's Office. Ongoing.
MUNICIPAL COURT
3 QUARTER SIGNIFICANT ISSUES
We spent a great deal of time preparing for flood season. We are coordinating with local courts at all
levels to share resources, standardize processes /procedures, and find ways to communicate effectively
with the public regarding court locations We anticipate several courts will relocate and need our staff and
judicial assistance Our court has nearly finalized our disaster response plan
BUDGET PROGRAM GOALS
1. Continue to focus on Court's Succession Plan to include National, State and Local trainina
opportunities Ongoing. Court leadership members have been able to take advantage of
training opportunities offered by the Administrative Office of the Courts at no cost to the city.
2. Restructure Court schedule to allow for specialized calendars (Diversion. Interpreter. etc.) Ongoing.
While our focus is on flood contingency calendars, we are still working on implementing
specialized calendars in the Spring
3 Continue to retool and expand Jail Alternative Program' Ongoing. Working with Des Moines and
SeaTac in contracting these and other probation services
4 Participate in pending Union contract issues as they relate to court specific needs' Done
5 Explore increased use of technology to enhance court services. Ongoing. Still working with Black
Diamond Municipal Court to implement text message court date reminders to defendants. In
the process of placing most court forms on -line in order to enhance client's ability to prepare
prior to court appearance.
6 Expand participation in county -wide trial court coordination efforts. Ongoing. Meeting every other
week with local courts at all levels to coordinate services in the event of an emergency
7. Continue ioint meetinas with Police Department. Prosecutor and Public Defender to enhance
communications and improve court services Ongoing. Added an additional conflict public
defender as we are continuing to experience an increase in cases filed with co- defendants
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 8
FINANCE DEPARTMENT
3rd QUARTER SIGNIFICANT ISSUES
The Finance Department spent a great deal of time during the third quarter working on budget issues as
they relate to decreases in revenue. Information was gathered from each department for an additional
reduction beyond the three percent already implemented. These items will be presented to Council early
fourth quarter. We also worked on a solid waste utility tax to partially offset revenue losses
Other accomplishments during the quarter include.
Worked with Lisa Verner, Shelley Kerslake and others to select an accountant to develop
accounting protocols in accordance with the Tukwila South development agreement.
Drafted City recommendations for charging Police, Fire, Parks and Public Works costs to the
Tukwila South project.
Assisted Public Works with the LID formation process for the Klickitat project.
Participated in rating review process in preparation for selling bonds for the SCORE jail facility.
The bonds will be sold early fourth quarter
Completed implementation of the new EDEN Project Accounting module
Assisted the Police Department with cost information for the COPS grant.
Presented another Budget Workshop on September 29 for Council and the public
BUDGET PROGRAM GOALS
1 Complete Comprehensive Annual Financial Report (CAFR) by May 31. 2009 The CAFR is
complete. The City received another clean audit with no findings
2 Continue Budaet Manual development: No update to report.
3 Continue development of Risk Management policies and procedures. No update to report.
4. Implement cash receiotina system at all cash locations citywide: Completed for Finance and
Clerk's Office in January. Online utility payments went live in August, as well as credit card
acceptance at Fire Station No. 51
5 Assist other departments with fiscal issues related to software implementations including an HR
module for Administrative Services and permitting system for DCD• The HR module was
implemented in July. No update to report for permitting system
6 Investigate additional payment options for citizens and implement where feasible Completed with
the implementation in August of online utility payments
FIRE DEPARTMENT
3` QUARTER SIGNIFICANT ISSUES
During the third quarter, we continued to provide First Aid /CPR and Fire Extinguisher Classes to the
public and city employees. We participated in Fire Department -Kids Day at the Museum of Flight and in
Tukwila Days, the annual Night out against Crime and the first Rock and Roll Marathon We conducted
annual hose and pump testing and participated in the Zone III, Suppression, Haz -Mat and Rescue drills.
We made preparations for the anticipated H1 N1 flu and spent a significant portion of the remaining Sound
Transit Mitigation Funds on equipment and supplies. Training continued to oversee our new lateral
firefighters, they are progressing quickly as expected Fire prevention provided in depth training on the
high value data centers we have throughout the city. They were also able to make significant progress on
backlogged inspections. They have been busy working with the architects on the new Aviation High
school and continue to deaf with ongoing issues with Sound Transit. We have been making contingency
plans for fire equipment in the event of a Green River Flood and have proposed a more active role in
overall city response planning In an effort to respond to continuing budget concerns, I continued with my
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 9
decision to reduce minimum staffing; as a result, we avoided 75 twenty four hour shifts of overtime during
the third quarter saving approximately 90K. We responded to 1363 alarms including several mutual aid
multiple alarm fires. Our crews were recognized and complimented for their performance at those fires
BUDGET PROGRAM GOALS
Administration
1 Conduct annual manaaement trainina Delayed due to budget constraints
2 Review and update department policies and procedures as needed Ongoing
3 Coordinate National Incident Management System trainina for City personnel as needed None yet.
4 Add, update or replace department computers as needed* Coordinate with IT
5 Apply for applicable arants: Did not receive any funding
6. Update six -year plan:'gtr.
7. Coordinate development of specifications for replacement aid car' Coordinate with Fleet.
Suppression
1. Test all fire hoses. apparatus pumps and ladders to meet manufacturer's specifications; Partial
completion; continues into 4 quarter.
2. Complete all assianed company level inspections' Ongoing.
3. Participate in public relations and education events' Reduction in participation due to budget
concerns
4 Participate in scheduled trainina. department. zone. reaional, national. Ongoing.
5 Consolidate department inventory into new programming' Ongoing
Fire Prevention Investigation
1 Establish auarterly fire code training for suppression crews. Ongoing
2. Continue proaram to obtain Fire Marshal commissions for fire investigators throuah police academy
training• On hold.
3. Research and prepare report for additional Fire Marshal office space. In process.
4 Pursue full time fire investigator's position within fire investigation task force. On hold.
5. Continue to convert fire protection plans to compact disc storaae media. On hold
6. Continue to maintain timely plan review and insoections for our customers Ongoing
Third Quarter Yearly Totals
*Plan Review Fees Collected 6,138 00 $16,398 50
*Special Permit Fees Collected' $18,700.00 $59,600.00
*Re- inspection Fees Collected' 480 00 480 00
Third Quarter Yearly Totals
*Initial Inspections: 201 841
*Reinspections• 169 662
*Night Life Safety Inspection 52 85
Training
1 Coordinate department officers' attendance at the National Fire Academy in Emmitsbura. Maryland.
Not started
2. Incorporate reaular visits to shift drills by a Trainina Division officer: Ongoing
3 Oversee trainina of any new hires: Ongoing during probation
4. Update reference material libraries in all stations,' Delayed due to budget.
5 Review all records to ensure the department is National Incident Manaaement System (NIMSI
compliant: Ongoing
6. Establish a committee. chaired by the trainina division. to oversee the department's Emeraencv
Vehicle Incident Prevention (EVIP1 proaram Finished
2009 Third Quarter Report
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Page 10
7 Review our new hire training program. In process.
8 Implement a career oath program for firefighter and officer development: Not started
9. Utilize proposed new training position to fulfill Fire Master Plan recommendations Position not
approved.
10 Continue department ore -fire tour program' Ongoing
Facilities
1 Work with City staff to develop plan to implement recommendations of seismic study and master plan
recommendations: No funding
2 Remodel Station 52 kitchen. 303 fund dependent.
3 Install new biohazard storaae shed at Station 52: Not funded
4 Paint interior of Station 52 and Station 53. and the interior and exterior of Station 51.. 303 fund
dependent.
5 Paint apparatus bay at Station 54: 303 fund dependent.
6. Replace curbina at Station 51. 303 fund dependent.
7 Begin process of identifvina sites for future fire station replacement/relocation Ongoing.
Hazardous Materials Team
1 Provide operation and technician level trainina to meet the current National Fire Protection Agency
(NFPA) 472 standard. Ongoing
2 Send 2 technicians to out -of- state. federally funded. HazMat training As available
3 Develop standard operatina procedures for a response to a larae Mass Decon Incident and
participate in a large -scale exercise' Ongoing
4. Develop standard operating procedures for the use of the powered air purifier respirators (PAPRs)
and provide all operation level personnel with appropriate trainina Ongoing
5 Perform a complete inventory of all HazMat eauioment and supplies Ongoing
6 Bring minimum staffina to four (4) technicians per shift: 4 qtr.
Rescue Team
1. Schedule a 40 hour Rope Rescue Technician class for the entire team On -hold due to budget
constraints.
2 Reconfiaure the storaae compartments on Rescue -51. Remove SABA system and place on the air
trailer Complete.
3 Send four (4) team members to Swift Water 1 class: Sent 1 person 2 quarter. As permitted by
class availability budget.
4. Send two (2) team members to a Confined Space class: As permitted by class availability and
budget.
5 Develop new inventory sheets and evaluate rescue harnesses: Ongoing
6 Reoraanize the interior of the small trench trailer 4t" qtr
7. Order accessories for the team's new GPS units and develop a trainina curriculum' Ongoing
8. Update the Zone 3 Rope Rescue Manual' Ongoing
9 Design and order new personal baas to be used on rappelling harnesses. 4 qtr
10. Develop an annual Competency Verification Checklist for rope technicians: Ongoing
11. Continue Special Operations Teams ioint trainina between Tukwila and Renton. As schedules
permit.
12 Continue Zone 3 training' Hosted 3rd quarter trench rescue training
13 Provide continuina education to all suppression members in the field of specialized rescue' As
budget and class availability permits.
14 Place the 540 Belay System into suppression service Complete
15 Provide four (4) days of Trench Rescue trainina for the Zone 3 personnel in 2009. and in 2010: 4th
qtr
16 Provide two (2) days of collapse /shorina trainina for the team Postponed due to budget concerns
17 Inventory all suppression life vests and replace as needed. Ongoing
18 Purchase and replace rope hardware /software as needed Ongoing
2009 Third Quarter Report
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Page 11
19. Set up trainina days with Kina County Sheriff's Marine Unit: As budget and class availability
permits.
20 Provide technical trainina to all team members for Crane Operations and Riaaina Postponed due to
budget concerns.
21 Prioritize trainina and eauipment needs Ongoing
22. Pursue the placement and construction of at least one boat ramp into the Green River within the City
of Tukwila. Ongoing. Affected by Codiga postponement.
Ambulance, Rescue Emergency Medical Aid
1 Outfit two new Mass Casualty Incident trailers Trailers delivered; outfitting 4th qtr (Sound Transit
funding)
2 Provide one department member to participate on Zone 3 EMS committee: Ongoing
3 Evaluate status of department Pandemic Flu supplies. Ongoing
4. Establish a battery replacement proaram for all EMS equipment: Ongoing
5. Provide assistance and auidance to City for establishina a new Public Access Defibrillator (PAD)
program and assist with trainina on PAD devices: Complete
6. Complete all 2009 -2010 competency -based trainina obiectives Ongoing.
7. Provide 2009 -2010 competency -based instructor trainino for department instructors: Ongoing
8 Provide First Aid /CPR and public access defibrillation trainino to the public and City employees
Quarterly training provided. 3 qtr complete
9. Provide onaoina advanced auto extrication trainino for department personnel Ongoing. 1 qtr
complete
10 Provide advanced mass casualty trainino for department: Ongoing
11 Provide loaistical support and onaoina trainina to enable the deoartment to participate in the Rescue
Outcomes Consortium (ROC) study: Ongoing.
12. Sponsor deoartment Explorers to Kina County EMT course. As requested.
13 Repair. clean. test. and calibrate specific aid eauipment: Ongoing
14. Participate in new technoloav evaluations offered by Kina County Medical Program Director:
Ongoing.
15 Recruit at the minimum. one CBT instructor per station. per shift: Ongoing
FIRE DEPARTMENT INCIDENT RESPONSE
EMERGENCY RESPONSE STATISTICS
2008 2009
Increase /Decrease
3 Qtr FIRE 411 441 6%
3 Qtr AID 834 884 I 6%
Year to Date FIRE 1117 1083 -3d /o
Year to Date AID 2537 2429 -4%
DEPARTMENT OF INFORMATION TECHNOLOGY
3 QUARTER SIGNIFICANT ISSUES
IT has upgraded the network's firewall, which includes a built -in IPS (intrusion protection system) for an
added layer of protection and Antivirus service We also purchased a Barracuda SPAM firewall, which
has worked well in the reduction of SPAM to the end -users inbox. This appliance also has an Antivirus
scanner which greatly reduces the possibility of users being tricked into clicking harmful links and
attachments. We also purchased a Barracuda Web Filter for Internet browsing protection, which is fully
configured and ready for testing, and will commence in the next quarter All units have logs that can be
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 12
searched and filtered in real time, making security monitoring more manageable. We have installed a
large portion of our new replacement cell phones and purchased Blackberry handsets for staff identified
as critical to flood planning and response efforts. Project Accounting and WebX for Utility Billing (on -line
payments) implementation is complete. DCD and FD both are now accepting credit cards via analog
credit card terminals The website has added features and information, including Central Light Link Rail
page /mailing list; Mayor's Office section reorganized with new key projects, speeches and Mayor's bio,
and Online Utility Billing.
3 QUARTER STATISTICS
Website 50,242 visitors (of which 33,019 are unique) viewing 134,377 pages Besides the Main home
page, the most popular pages were employment (8,464), staff phone directory (7,533), HHDam (5,596
FYI, with 3,822 unique views and an average of 02.49 on page), and recreation (4,195)
SPAM 3rd Quarter average per day: 28,197, highest in 24 hours 37,679; total SPAM for quarter
2,710,015, percentage of total quarterly email: 96 highest percentage in 24 hours. 99
Publications and Newsletters Published Fall Winter Recreation Brochure (36 pages), September
edition Hazelnut (8 pages)
TV21 201 informational slides posted, 4 different videos showing at 171 programmed times
HelpDesk Calls
By Department
Council
Court
DCD
FD
Finance
IT Dept.
Mayor's
Parks Rec
PD
Personnel
PW
Total
BUDGET PROGRAM GOALS
By Category
2 0 64% 1 Barracuda
9 2.89% 1 Database
40 12.86% 1 GroupWise
13 4 18% 1 Hardware
36 11 58% Maintenance
23 7 40% Network
38 12.22% Phones
41 13.18% Printers
30 9 65% Publications
24 7 72% Software
55 17 68% Web Development
311 100.00% Total
2
22
14
75
32
43
11
23
4
79
6
311
0 64%
7 07%
4 50%
24.12%
10.29%
13 83%
3 54%
7.40%
1.29%
25.40%
1.93%
100.00% I
1 Develop Strateaic Plan for IT Department to address City -wide technoloav needs 2010
2. Research and implement an advanced. multi- tiered system for network security. tracking and
monitorina. Ongoing. Configured intrusion protection system and Anti -Virus service on
Barracuda firewall; added Barracuda Web filter for Internet browsing protection
3 Fully implement City -wide Active Directory, replacing network services and servers as required, and
buildina in connectivity redundancy for aualitv of service. Ongoing. Active Directory migration
100% complete for users. Next steps: PermitsPlus program upgrade and FD server move
4 Establish an IT Technical Knowledaebase with procedures and trouble- shootino tips for added
efficiency with HelpDesk services: Ongoing.
5. SQL Server consolidation: review collection of data across departments. and implement methods to
reduce data redundancy and duplication of effort for more effective use of City resources Ongoing.
Project Accounting and EDEN HR module complete, Laserfiche consolidated on SQL. FD
databases remaining to move
6 Create documentation to include disaster plan recovery information and emeroencv operation
procedures. 4`" quarter project, ongoing thru 2010.
7 Implement Payment Card Industry (PC11 data security standards researched in 2008. to include.
information sharing and key employee education for compliance on current debit/credit points of sale,
research and plan for city -wide point -of -sale system to accept secure debit/credit cards transactions
in all departments. Ongoing. Implementation of Utility Billing completed, DCD FD now
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 13
accepting credit cards. PCI compliance review in IT with pertinent information shared during
implementation of credit card processing. Upgraded and ensured credit card numbers are
either properly masked or encrypted for EDEN, CLASS, and Golf Course software.
8. Work with Valley Communications to coordinate CAD and communications upgrades for Public
Safety Ongoing. Meetings continue with Valley Com for both HAWC communications and
CAD. Pilot projects to begin 4 Quarter.
9 Develop formal Imaae Library (to include both production and indexing of photos and videos) to
document City events and to make available for unified communications and publications' Ongoing.
Selected an album organization and archive application and uploaded images
POLICE DEPARTMENT
3 QUARTER SIGNIFICANT ISSUES
The Police Department learned that one officer is leaving our employ the end of October for other
opportunities while another officer sustained significant injuries while in the course of affecting the arrest
of a burglary suspect. That officer is expected to be out until the middle of January 2010. Detective King
returned to the TAC Team from VNET, Officer Baalaer took his place Detective Sergeant Eric Dreyer
was promoted to Commander and is now serving in patrol Detective Corrigan has been the Acting
Supervisor for Major Crimes. Investigations Commander Lincoln was promoted to Assistant Chief and
now serves in the patrol division. Commander McOmber has taken over leadership of the Investigations
Division The police department continues our efforts at community outreach by participating in Night Out
Against Crime, facilitation of the 3rd Citizen's Police Academy and staffing a booth at the Tukwila Days
Parade. Additionally, we continue to lead and facilitate the Somali Business Owners group as well as the
Multi- jurisdictional Area Studies Group
BUDGET PROGRAM GOALS
Administration
1 Continue to assess current and future department staffing and facility needs that support delivery of
law enforcement excellence to the community: Ongoing.
2 Recoanize excellent performance. Ongoing
3 Resolve community problems throuah partnerships and problem solvina• Ongoing
4 Work with and strenathen reaional partnerships. Ongoing.
Patrol
1 Enhance police visibility in our neighborhoods: Ongoing
2. Review our Field Trainina Proaram for new Officers' Ongoing.
3. Inspect and enhance. where needed. equipment for field operation. Ongoing
Records /Evidence
1. Plan and prepare for the relocation of department evidence to a new storage facility Ongoing
Tentatively scheduled for presentation at the 10/20/09 Finance and Safety Committee meeting
2. Destroy all records maintained by the Records Division that exceed or meet minimum General
retention schedule reauirements: Completed 3/20/09.
3 Prepare firearms and narcotics held in evidence for destruction,. Narcotics already inventoried
and prepared for destruction (destruction date postponed by Kimberly Clark until 11/5/09);
Firearms Ongoing
4 Prepare and submit items of evidence for auction, as appropriate Ongoing Currently there are
not enough items for auction in order to schedule a pick -up
Investigations (Major Crimes)
1 Review and assess eouipment needs for maior field investiaations No work completed
2. Evaluate and adiust investiaative priorities Ongoing.
2009 Third Quarter Report
Prepared for Finance Safety Committee
Page 14
3. Conduct auarterly reviews in order to assess effectiveness and direction of the Unit: Accomplished
Special Operations /Crime Prevention/Training /Traffic
1. Conduct auarterly reviews in order to assess effectiveness and direction of the Unit: Accomplished.
2. Maintain crime prevention proarams that facilitate our partnerships with the community: Conducting
Citizen's Academy
3. Reduce the impact of crimes related to drugs. vice and aanas throuah proactive enforcement:
Ongoing
4 Reduce speedina throuah increased visibility and traffic enforcement: Ongoing
5. Reduce traffic collisions in targeted areas of the City Ongoing