HomeMy WebLinkAboutFS 2010-01-20 Item 2E - Discussion - Pre-Retreat Budget ReviewMEMORANDUM
TO: Finance Safety Committee
FROM: Dennis Robertson, Council President0p
BY: Kimberly Matej, Legislative Analyst
CC: Shawn Hunstock, Interim City Administrator and Finance Director
DATE: January 14, 2010
SUBJECT: Pre Retreat Budget Review
City of Tukwila
City Council
As Council President, I will be working with the Finance Director and Legislative Analyst to prepare a
draft agenda for the 2010 Annual Council Retreat. I anticipate having a draft agenda to the Council
sometime during the last week of January /first week of February, and that the majority of the Retreat
will focus on discussion of the budget.
Per Council discussion at the January 11 COW, Council Committees will conduct detailed review of
the 2009 -10 Biennial Budget document in preparation for the 2010 Annual Council Retreat.
Council Committees have each been assigned portions of the budget to review over the course of
three consecutive meetings. The review schedule for the Finance Safety Committee is included at
the end of this memo. The Committee can choose to move at a faster pace, if desired by its
members.
The Committee review process, as discussed at the January 11 COW, is outlined below. It is
intended to assist the full Council in considering potential program alternatives, expense /capital
reductions and /or new revenue opportunities in response to the severity of the City's budget crisis.
Committee Review Process
Utilizing the 2009 -10 Biennial Budget document, review the pages assigned to the Committee
as outlined below.
Committee member review, understanding and familiarity of the assigned budget items should
be thorough enough that the three Committee members feel comfortable serving as the
Council experts for discussion of the appropriate items during the Retreat.
As mentioned above, it is the intent of the Committee review process to prepare Committee
members with adequate knowledge of assigned sections so that they can assist the rest of the
Council in a meaningful discussion of the items at the Retreat.
Department directors and managers will be available during Committee meetings, as a
resource, to answer questions regarding budget items.
Discussions at the Committee meetings should be a Committee -led process, not staff -led.
Specifics on budget items, as discussed in the Committee, will not be documented in the
Committee minutes. Each Committee member should keep ample individual notes that will aid
you in discussing items at the Retreat.
Committees are not being asked to make any recommendations regarding the budget during
the Committee meetings.
Since the strength of the Council is the experience and knowledge of all seven
Councilmembers, policy -level discussions regarding budget issues are best addressed with
the full Council and Mayor working together.
Finance Safety: Pre Retreat Budget Review page 2
Finance Safety:
Review Schedule
Wednesday, January 20, 2010 BUDGET PAGES
Finance 64 -65
Insurance Fund 185
Contingency Fund 151
Contributions /Fund Balance 144
Tuesday, February 2, 2010
Insurance Fund LEOFF 1
Firemen's Pension Fund
Fire
Fire Equipment Reserve
Tuesday, February 17, 2010
Police
BUDGET PAGES
186
187
110 -123
152
BUDGET PAGES
94 -106
Transportation: Pre Retreat Budget Review page 2
Finance Safety
Review Schedule
Wednesday, January 20, 2010
Finance
Insurance Fund
Contingency Fund
Contributions /Fund Balance
Tuesday, February 2, 2010
Insurance Fund LEOFF 1
Firemen's Pension Fund
Fire
Fire Equipment Reserve
Tuesday, February 17, 2010
Police
BUDGET PAGES
64 -65
185
151
144
BUDGET PAGES
186
187
110 -123
152
BUDGET PAGES
94 -106