HomeMy WebLinkAboutFS 2010-11-02 Item 2A - Grant Award - 2010 Justice Assistance Grant from US Department of Justice 1- 1- ty
o J W j+ 4s City of Tukwila
Yy
Jim Haggerton, Mayor
2908 INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Don Lincoln, Assistant Chief of Police
DATE: October 27, 2010
SUBJECT: JUSTICE ASSISTANCE GRANT
ISSUE
The Tukwila Police Department has been awarded a Justice Assistance Grant in the
amount of $26,766.00 No City match is required.
DISCUSSION
The purpose of this grant is to provide a funding mechanism so that the Tukwila Police
Department can enhance outreach and understanding between the police and the refugee
communities of Tukwila. Although the grant was written with a focus on the Somali population,
it can be applied to other refugee communities as well. This grant provides funding for three
primary areas: 1) To demonstrate support for the community by supplying equipment to
sponsor their soccer teams; 2) To provide travel and associated costs so the staff can interact
with like jurisdictions experiencing similar challenges; and 3) To provide for translation services
not necessarily associated with criminal investigations.
While the $26,766 dollar amount is under the $40,000 threshold that requires Council approval
and there is no required match in dollars, we wanted to make you aware of the grant award and
of the outreach efforts in the community.
RECOMMENDATION
Information Only
ATTACHMENTS
Department of Justice Grant Documents
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10-1 03
Department ofJustice Council Approval N/A
Office ofJustice Programs
E PAGE 1 OF 5
Bureau ofJustice Assistance Grant
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I. RECIPIENT NAME AND ADDRESS (Including Zip Code) 14. AWARD NUMBER: 2010 -DJ -BX -1322
City of Tukwila
6200 Southceoter Boulevard 5. PROJECT PERIOD: FROM 10/01/2009 TO 09/30/2013
Tukwila, WA 98188 -2544
BUDGET PERIOD: FROM 10/01/2009 TO 09/30/2013
6. AWARD DATE 09/10/2010 7 ACTION
IA. GRANTEE IRS/VENDOR NO. 8. SUPPLEMENT NUMBER Initial
916001522 00
9. PREVIOUS AWARD AMOUNT 0
3. PROJECT TITLE 10. AMOUNT OF THIS AWARD 26,766
Public Safety Collaboration
11. TOTAL AWARD 26,766
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY1 0 (BJA JAG) 42 USC 3750, et seq-
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE J
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
James H. Burch B Jim Haggerton
Acting Director Mayor
17 SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE
AGEN US /ONLY
20. ACCOUNTING CLASSIFICATION CODES 21 JDJUGT2755
FISCAL FUND BUD. DIV
YEAR CODE ACT OFC. REG. SUB. POMS AMOUNT
X B DJ 80 00 00 26766
OJP FORM 4000 /2 (REV 5 -87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV 4-88)
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Department of Justice
r Office of Justice Programs AWARD CONTINUATION
bureau of Justice Assistance SHEET PAGE 2 OF 5
Grant
PROJECT NUMBER 2010 -DJ -BX -1322 AWARD DATE 09/10/2010
SPECIAL CONDITIONS
1 The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W
Room 4706
Washington, DC 20530
e -mail: oig.hotline @usdoj.gov
hotline: (contact information in English and Spanish): (800) 869 -4499
or hotline fax: (202) 616 -9881
Additional information is available from the DOJ OIG website at www.usdoj.gov /oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP
7 The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70.
OJP FORM 4000/2 (REV 488)
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Department of Justice
Office of Justice Programs AWARD CONTINUATION
°a I Bureau of Justice Assistance SHEET PAGE 3 OF 5
e, 4,,....
vsT„s:— Grant
PROJECT NUMBER 2010 -DJ -BX -1322 AWARD DATE 09/10/2010
SPECIAL CONDITIONS
8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
http: /www.niem .gov /impiementationguide.php.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
10. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department ofJustice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation The Equal
Treatment Regulation provides in part that Department ofJustice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith
based organizations may, in some circumstances, consider religion as a basis for employment. See
http: /www.ojp .gov /about/ocr /equal_fbo.htm.
11. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c) -(d). Recipient may not satisfy such a fine with federal funds.
13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http /www.it.ojp.gov /default.aspx ?area =pol icyAndPractice &page =1046.
14 Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office ofJustice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23
OW FORM 4000/2 (REV 4 -88)
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Department of Justice
4"b' Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 4 OF 5
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PROJECT NUMBER 2010 -DJ -BX -1322 AWARD DATE 09/10/2010
SPECIAL CONDITIONS
16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http: /www.ojp.usdoj.govBJA/resource /nepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
17 The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest- bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (SF -425).
18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
OJP FORM 4000/2 (REV 4-88)
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4 dew, Department ofJustice
Office of Justice Programs AWARD CONTINUATION
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.y Bureau of Justice Assistance SHEET PAGE 5 OF 5
Grant
PROJECT NUMBER 2010 -DJ -BX -1322 AWARD DATE 09/10/2010
SPECIAL CONDITIONS
19. Award recipients must submit quarterly a Federal Financial Report (SF -425) and annual performance reports through
GMS (https: /grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
20. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
21. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded
with these funds who is a task force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (internet- based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties /rights, task force performance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
22. Recipient acknowledges that it may not expend or drawdown grant funds until it has submitted all delinquent reports
for grants funded by OJP, including the 1) Federal Financial Report (SF 425); 2) annual performance reports; 3)
quarterly performance metrics reports;or 4) final reports. Recipients are encouraged to contact their BJA grant manager
with questions concerning these delinquent reports. All reports must be submitted electronically.
23. Recipient may not obligate, expend or drawdown funds until the Bureau ofJustice Assistance, Office ofJustice
Programs has reviewed and approved the Program Narrative portion of the application and has issued a Grant
Adjustment Notice (GAN) informing the recipient of the approval.
24 Recipient may not expend or drawdown funds until the Bureau ofJustice Assistance, Office of Justice Programs has
received documentation demonstrating that the state or local governing body review and/or community notification
requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special condition.
25. Recipient may not obligate, expend, or drawdown funds until the Bureau ofJustice Assistance, Office ofJustice
Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant
Adjustment Notice (GAN) informing the recipient of the approval.
26 Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
OJP FORM 4000/2 (REV 4-88)
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