HomeMy WebLinkAboutFS 2010-11-02 Item 2B - Memorandum of Understanding - Secure Our Schools Grant from US Department of Justice o 4 �y City of Tukwila
a o Jim Haggerton, Mayor
9os= INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Dennis McOmber, Investigation Division Commander
DATE: October 27, 2010
SUBJECT. Secure Our Schools Grant
ISSUE
The Tukwila Police Department would like to accept a U S. Department of Justice Community
Oriented Policing Services Secure Our Schools grant in the amount of $76,437 for use in
funding an upgrade to security monitoring equipment at Showalter Middle School.
BACKGROUND
The Tukwila School District expressed a desire to increase safety at Showalter Middle School
through an upgrade in video equipment and the installation of a secured access control system
for school facilities. The Police Department, in cooperation with the Tukwila School District, has
successfully applied for federal grant money to facilitate this project. The next step in the
process is for the city to formally accept the award.
DISCUSSION
The goals of this project are to increase school safety, deter criminal incidents, improve the
effectiveness of identifying individuals involved in unsafe and /or criminal activity, and to control
access to the school buildings.
The School District, in consultation with police department personnel, will be responsible for
identifying and purchasing the security equipment. The types of authorized equipment and the
associated costs are described in the grant paper work. For its part, the Police Department will
handle fiscal management and reporting to the U.S. Department of Justice. The school district
will provide a 50% match of grant funds and will invoice the Police Department for
reimbursement up to the amount specified in the award. There is no additional financial
obligation on the part of the city or the police department.
RECOMMENDATION
The Council is being asked to provide acceptance of the U.S Department of Justice Secure Our
Schools grant in the amount of $76,437 (no City match required) at the November 8, 2010
Committee of the Whole meeting and subsequent November 15, 2010 Regular Meeting.
ATTACHMENTS
Memorandum of Understanding between the Police Department and School District
U.S. Dept. of Justice Final Funding Memo
Award letter
7
8
0 l Cif Tukwila Jim Haggerton, Mayor
i
N•., ff Police Department David W. Haynes, Chief of Police
fy,W,, r An Accredited Agency
1908
June 21, 2010
Office of Community Oriented Policing
1100 Vermont Avenue NW
US Department of justice
Washington D.C. 20530
Dear Department of Justice Grants Administrators:
The leadership of the Tukwila School District and the Tukwila Police Department are pleased to
submit this Memorandum of Understanding which outlines the roles and responsibilities we will
share to ensure the successful implementation of the tools and resources that will be incorporated
into the Tukwila School System as a result of the grant from the U.S. Department of Justice
Coininunity Oriented Policing Services Secure Our Schools grant, submitted June 21, 2010.
As outlined in the grant application, this grant provides for the purchase of updated security
monitoring equipment and a secured access system for Showalter Middle School in Tukwila,
WA.
The goals of installing these systems are to:
1) Increase school safety and enhance the effectiveness of the Tukwila Police Department's
School Resource Officer to promote a safe school environment.
2) Deter unsafe and criminal incidents, and
3) Improve the effectiveness of identifying individuals involved in unsafe or criminal activity
on school grounds and buildings, and
4) Control access to the school and its buildings.
The objectives of the project are to:
1) Identify, purchase, and install an upgraded 5.0 Mega Pixel Security Camera System.
2) Identify, purchase, and install a key card system with lockdown and access control
capabilities.
3) Train the school staff and School Resource Officer to use and access the equipment's
capabilities effectively.
Program management responsibilities for this project will be led by the following representatives
from the Tukwila School District: Linda Sebring, Executive Director of Finance and Operations
and Brett Christopher, Principal at Showalter Middle School. Principal Christopher will work
closely with Lisa Harrison, the Tukwila PD's School Resource Officer who will be the key
liaison between the School District and the Police Department. Ms Harrison and the School
6200 Southcenter Blvd a Tukwila, WA 98188 Phone. (206) 433 -1808 a Admin. Fax.-(206) 244 -6181, Invest. Fax.-(206) 431 -3688 9
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District representatives will consult with Mike Villa, Assistant Police Chief at the Tukwila Police
Department and his staff when necessary during the purchase, installation of the equipment and
staff trainings.
As the primary fiscal agent, the Tukwila Police Department will be responsible for the financial
management responsibilities of the grant and quarterly fiscal reports. The School District will be
responsible for identifying and purchasing the equipment, in consultation with Police
Department personnel, and will invoice the Police Department for grant reimbursement up to the
amount of the grant award. The School District will be responsible for the 50% match as per the
grant conditions.
Annual progress reports will be developed by the School District program management team and
School Resource Officer. Reports will be reviewed by Mike Villa, Assistant Police Chief and
submitted to the Department of Justice by the Tukwila Police Department.
Community Oriented Policing is a key element of the Tukwila Police Department's philosophy
and the relationship with the Tukwila School District. To enhance partnering and problem
solving, we have implemented several community -based programs, formed and chair citizen
action committees, and engage community based groups throughout the City. Our Community
Oriented Citizens Advisory Board includes citizens, business, school representative, and student
representation that collaborate directly with the Police Chief on community issues and problems.
Representatives from the Police Department regularly meet with citizens and businesses from the
Tukwila International Boulevard Action Committee, Citizens Without Borders, the School
District, the Tukwila Apartment Managers and Owners, BlockWatch partners, and the East
African Community Council to address community problems.
The partnership with the School District offers a unique opportunity to bring the students,
parents, staff, and community together to solve problems by aligning the people and the systems
that protect students and staff. We believe the equipment provided tlurough this grant in tandem
with the continued work of the SRO, environmental changes, policy changes, and staff training
can catalyze an organizational transformation that will result in a safer school and safer
surrounding community.
Effective performance in response to the goals and objectives of this grant will be achieved if we
meet the following mileposts:
1) Equipment is identified, purchased, and installed by July 2011.
2) Training and implementation plans are completed by August 31, 2011. Before the 2011-
2012 school year begins.
3) In the fall of 2011, the cameras and access control equipment will be tested in alignment with
the recommendations of the equipment manufacturers and the recommendations of the
Tukwila Police Department. School staff will be drilled in the use of this equipment.
4) By August 2011, all equipment will be integrated into the school safety plan and the
community oriented police work of the School Safety Officer.
62(L'oulhcenter Blvd. 0 Tukwila, WA 98188 0 Phone: (206) 433 -1808 Admin. Fax: -(206) 244 -6181; Invest. Fax• -(206) 431 -3688
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This agreement will become effective on the first day of the grant award and will remain in
effect for two calendar years (2010- 2012).
The School District and Police Department began their relationship in the mid 1980's with the
DARE program. From that beginning grew a long- lasting joint venture that has truly
encompassed community policing. In the early 1990's, the Police Department Chief of Police
began meeting with the School Superintendent, School Principals, and the community to better
communicate and evaluate issues surrounding the schools, the students, families and staff.
Together they are able to quickly address and problem -solve any escalating issues. In 1999, the
community implemented the School Resource Officer Program (SRO). The SRO has been a key
component to working with school officials, students and families to resolve problems as they
arise in a timely manner. The Police Department and School District remain steadfast in
working together. This is evident by a joint commitment to continue the DARE program and the
SRO Program even during tough budget years and the commitment to implement new ideas that
improve the safety of students.
The Tukwila Police Department and the Tukwila School District thank the U.S. Department of
Justice for this opportunity, and look forward to continuing the important work made possible
through our partnership.
With Regards,
�J
David Haynes,
Chief of Police
Tukwila Police Department
Etbelda Burke,
Superintendent
Tukwila School District
6200 Southcenle' 131vd e Tukwila, W4 98188 Phone: (206) 433 -1808 Adinin Fax -(206) 294 -6181, Invest Fax -(206) 431 -3688 1 1
Secure Our Schools
o r
r L 1 Final Funding Memo
U.S. Department of Justice, Office of Community Oriented Policing Services
Legal Name: Tukwila Police Depailuient ORI: WA01723
Grant Number: 2010CKWX0697 Date: September 28, 2010
Amount
Equipment Ouantitv Cost/Item Total Item Cost Disallowed Total Allowed Reason Disallowed /Adiusted
Badge Printer 1 6,598.00 6,598.00 0.00 6,598.00
Burglar Alarm Upgrade 1 16,635.00 16,635.00 0 00 16,635.00
Lockdown and Access Control 1 63,044.00 63,044.00 0 00 63,044.00
Video Camera Upgrade 1 60,897.00 60,897.00 0.00 60,897.00
Total: 0.00 147,174.00
Amount
Other Ouantitv Cost/Item Total Item Cost Disallowed Total Allowed Reason Disallowed Adiusted
Additional Lock Rekey 12 405.00 4,860.00 0.00 4,860.00
Initial Locksmith Rekey 1 840.00 840 00 0.00 840 00
Total: 0.00 5,700.00
Grand Total: Total Federal Share: 76,437.00
Total Local Share: 76,437.00
Total Project Costs: 152,874.00
Total Disallowed Costs: 0.00
Cleared Date: 7/26/2010
Overall Comments:
Paget of 2
Dennis McOrnber Secure Our Schools Award Notification
From: "Cops_Info"
To:
Date: 09/29/2010 8:25 AM
Subject: Secure Our Schools Award Notification
k
U.S. Department of Justice
Office of Community Oriented Policing Services
Office of the Director
1100 Vermont =l ve. !VW
Washington. DC 20530
September 29, 2010
Chief of Police David Haynes
Tukwila Police Department
6200 Southcenter Boulevard
Tukwila, WA 98188
Re Secure Our Schools Grant Program Grant 1#20 LOCK WX0697
OW. WA01723
Dear Chief of Police Haynes:
Congratulations! On behalf of Attorney General Eric Holder, 1 am pleased to inform you that the COPS Office has
approved your agency's request for $76437 under the COPS Secure Our Schools (SOS) grant program. This award will
provide your agency with the opportunity to enhance a variety of school safety equipment and /or programs to encourage the
continuation and enhancement of school safety efforts to prevent school violence within your community. The grant period
for your SOS award is September 1, 2010 through August 31, 2012. It is our hope that this SOS grant will help place
agencies at the forefront of innovative school safety developments.
Within the next few weeks, we will send your agency an award package containing your official award document, a
Financial Clearance Memorandum, and a Final Funding Memorandum. To accept the grant when the award package arrives,
you must sign the award document and any applicable special conditions, and return them to the COPS Office within 90 days
of the date on the letter accompanying the award package.
The SOS grant award start date is September 1, 2010 Therefore, your agency can be reimbursed for approved costs
after this date Please be advised that some of your requested items may not have been approved by the COPS Office during
the budget review process. When you receive your award package, please carefully review your Financial Clearance
vlemorandum and Final Funding Memorandum to determine your approved budget, as grant funds may only be used for
approved items. The Financial Clearance Memorandum will specify the final award amount and your 50% local match, and
will also identify any disallowed costs. Also, a supplemental online award package for 2010 Secure Our Schools grantees
can be found at htto./ /www.cons.usdoi.eov /Default.aso ?Item-- =2368 We strongly encourage you to visit this site immediately
to access a variety of important and helpful documents associated with your award, including the SOS Grant Owner's
Manual, which specifies the programmatic and financial terns, conditions, and requirements of your grant. A Frequently
Asked Questions (FAQ) document can also be found at this website, which will assist you with many questions you may
have about your new SOS award.
We look forward to working with your agency under this grant program to address growing school safety and security
concerns. if you have any questions about your grant, please do not hesitate to call your Grant Program Specialist through
the COPS Office Response Center at 1 800 421 6770
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Sincerely,
OW-
Bernard K. Melekian
Director
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