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HomeMy WebLinkAboutFS 2011-10-04 Item 2A - Interlocal Agreement - Loan and Repayment with Tukwila Metropolitan Park DistrictCity of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: FROM: DATE: SUBJECT ISSUE Mayor Haggerton Finance Safety Committee Peggy McCarthy, Interim Finance Director September 28, 2011 Interlocal Agreement with Tukwila Metropolitan Park District Pursuant to Resolution 1746 passed by the Council on September 12, 2011, an Interlocal Agreement between the City of Tukwila and the Tukwila Metropolitan Park District has been drafted to document the terms and conditions of a loan from the City of Tukwila General Fund to the Park District to fund Park District operations. The Agreement is presented for Council's review and approval and will be presented to the Park District Board of Commissioners for their review and approval on October 10, 2011. BACKGROUND The general taxes levied by the Park District will not be collected and available to fund Park District operations until May 1, 2013 making a loan necessary to fund Park District operations during this interim period. �AFR0911 As documented in the agreement, the City agrees to lend funds from its General Fund to the Park District Fund, not to exceed $1,100,000, at an interest rate of two percent per year, according to the following schedule: a. October 15, 2011 $375,000 b. April 15, 2012 $375,000 c. October 15, 2012 $350,000 Should the Metropolitan Park District find that it is not in need of some or all of the principal amounts identified above, the Park District will notify the City prior to the scheduled loan disbursement date. The Park District agrees to assume and accept the financial obligation to repay the loan within a ten -year period making semi annual payments to the City beginning in 2013. RECOMMENDATION The Council is being asked to approve the City of Tukwila Tukwila Metropoliltan Park District Interlocal Agreement for Loan and Repayment and consider this item at the October 10, 2011 Committee of the Whole meeting and the subsequent October 17, 2011 Regular Meeting. ATTACHMENTS Draft: City of Tukwila Tukwila Metropolitan Park District Interlocal Agreement For Loan and Repayment Resolution 1746 1 x CITY OF TUKWILA TUKWILA METROPOLITAN PARK DISTRICT INTERLOCAL AGREEMENT FOR LOAN AND REPAYMENT THIS INTERLOCAL AGREEMENT made and entered into, pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the day of 2011, by and between the CITY OF TUKWILA, a municipal corporation of the State of Washington (hereinafter referred to as "City and the TUKWILA METROPOLITAN PARK DISTRICT, a municipal corporation of the State of Washington (hereinafter referred to as "Park District WITNESSETH: WHEREAS, by Resolution No. 1738, the City Council of the City of Tukwila, Washington asked the voters to create a metropolitan park district whose boundaries would be coextensive with the boundaries of the City of Tukwila, including the authority to levy a general tax on property not to exceed 15 cents per thousand dollars of assessed valuation each year as statutorily provided; and WHEREAS, on August 16, 2011, the voters of Tukwila approved the formation of a metropolitan park district as required and now known as the Tukwila Metropolitan Park District "Park District and WHEREAS, the general taxes levied by the Park District pursuant to RCW 35.61.210 will not be collected and available to fund Park District operations until May 1, 2013, and a loan from the City of Tukwila is needed during the interim period to fund Park District operations and shall be repaid by the Park District using its general tax revenues once those become available; and WHEREAS, by Resolution No. 1746, the City has declared its intent to enter into an interlocal agreement with the Park District to evidence the City's commitment to loan funds to the Park District as interim financing until the Park District's general tax revenues become available; and WHEREAS, in consideration for the City's commitment to loan funds as interim financing, upon the terms and conditions set forth herein, the Park District has declared its intent to enter into an interlocal agreement with the City, by Resolution No. 5, to repay the City pursuant to the financial covenants set forth herein; NOW THEREFORE in consideration of the mutual covenants hereinafter contained, the parties hereto covenant and agree as follows: INTERLOCAL AGREEMENT Page 1 of 6 3 1. LOAN AMOUNT AND DISBURSEMENT The City agrees to lend sufficient funds from its General Fund to the Tukwila Metropolitan Park District Fund and agrees to disburse funds in a total principal sum not to exceed $1,100,000.00 (the "Loan which principal is subject to interest at the rate of two percent per year, according to the following schedule: a. October 15, 2011 $375,000.00 b. April 15, 2012 $375,000.00 c. October 15, 2012 $350,000.00 Should the Metropolitan Park District find that it is not in need of some or all of the principal amounts identified above, the Park District will notify the City not less than 15 (fifteen) days prior to the scheduled loan disbursement date. 2. LOAN REPAYMENT TERMS AND SCHEDULE The Park District agrees to assume and accept the financial obligation to repay the Loan in the maximum amount of $1,100,000.00, plus interest thereon at the rate of two percent per year, within a ten -year period. The Park District obligation hereunder constitutes a non -voted general obligation of the Park District to which its full faith, credit and resources are pledged. This Loan will be repaid in semi annual payments to the City beginning in 2013. The first payment will be due May 15, 2013 and will be due every November 15 and May 15, thereafter. The City will invoice the Park District for the amount owing for the relevant time period. Should the Park District desire to pre -pay any of the loan amount, pre payment shall include accrued interest, through the date of payment. 3. EVENTS OF DEFAULT AND REMEDIES 3.1 Events of Default. Each of the following shall be a "Loan Default a. Monetary Defaults. Any failure by the Park District to make any required monetary payments when due to the City pursuant to Paragraph 2 of this Agreement. If an event which would constitute a Monetary Default shall occur, the City shall provide prompt telephone notice confirmed in writing (which may be by facsimile or electronic transmission) to the Park District and demand a cure thereof (provided, that failure by the City to send such written notice shall not constitute waiver of or prevent the occurrence of a Loan Default), and if such event is not cured within fifteen days of the scheduled payment date, then such event shall constitute a Loan Default and the City may, in its sole discretion, proceed with its remedies under Paragraph 3.2 of this Agreement. INTERLOCAL AGREEMENT Page 2 of 6 0 b. Nonmonetary Defaults. Any failure on the part of the Park District to perform or observe the duties, provisions or obligations required of it pursuant to this Agreement, other than as set forth in Paragraph 3.1(a) above, if such failure shall have continued for a period of 60 days after written notice thereof has been delivered to the Park District by the City. M 6i 3.2 Remedies. Upon occurrence of any Loan Default under this Agreement, the City may bring any legal action or proceeding against the Park District to protect and enforce its rights in equity or at law, either in mandamus or for the specific performance of any covenant or agreement contained in this Agreement, or for the enforcement of any other appropriate legal or equitable remedy, as the City, being advised by counsel, may deem most effectual to protect and enforce any of its concurrent or reserved rights or interests hereunder with respect to: (1) the payment of principal, interest, fees or amounts due; (2) indemnifications and reimbursements due to the City by the Park District; and (3) receipt of reports and notices. RECORDS INSPECTION AND AUDIT All funds advanced and repaid shall be subject to adjustment for any amounts found upon audit or otherwise to have been improperly advanced or reimbursed, and all records and books of accounts pertaining to the Loan provided under this Agreement shall be subject to inspection and audit by either party for a period of up to three (3) years from the final payment by the Park District for reimbursement of the Loan provided by the City. ADMINISTRATION OF AGREEMENT This Agreement shall be administered by Peggy McCarthy, Interim Finance Director or designee on behalf of City, and by Kimberly Matej, Executive Director, or designee on behalf of the Park District. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: CITY OF TUKWILA Peggy McCarthy Interim Finance Director Tukwila, WA 98188 Phone: 206 433 -1839 INTERLOCAL AGREEMENT Page 3 of 6 PARK DISTRICT Kimberly Matej Executive Director Tukwila, WA 98188 Phone: 206 433 -1834 R 6. NOTICES All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above. Either party may change its address by giving notice in writing, stating its new address to the other party, pursuant to the procedure set forth above. 7. INDEMNIFICATION OF THE CITY The Park District shall indemnify and hold City and its agents, employees, and /or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against City arising out of, in connection with, or incident to the making of the Loan that is the subject of this Agreement and /or Park District's performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by or result from the concurrent negligence of City, its agents, employees, and /or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of Park District; and provided further, that nothing herein shall require Park District to hold harmless or defend City, its agents, employees and /or officers from any claims arising from the sole negligence of City, its agents, employees, and /or officers. No liability shall attach to City by reason of entering into this Agreement except as expressly provided herein. 8. WAIVER OF SUBROGATION City and Park District hereby mutually release each other from liability and waive all right of recovery against each other for any loss caused by fire or other perils which can be insured against under fire insurance contracts including any extended coverage endorsements thereto which are customarily available from time to time in the State of Washington, provided, that this paragraph shall be inapplicable to the extent that it would have the effect of invalidating any insurance coverage of City or Park District. 9. COMPLIANCE WITH REGULATIONS AND LAWS The parties shall comply with all applicable rules and regulations pertaining to them in connection with the matters covered herein. INTERLOCAL AGREEMENT Page 4 of 6 X 10. ASSIGNMENT The parties shall not assign this Agreement or any interest, obligation or duty therein without the express written consent of the other party. 11. ATTORNEYS' FEES If a Loan Default occurs and if the City or Park District should employ attorneys or incur expenses for the enforcement of any obligation or agreement of the City or Park District contained herein, the non prevailing party on demand will pay to the prevailing party the reasonable fees of such attorneys of the prevailing party and the reasonable costs so incurred, including, without limitation, reasonable fees and costs of court appeals. 12. MISCELLANEOUS a. All of the covenants, conditions and agreements in this Agreement shall extend to and bind the legal successors and assigns of the parties hereto. b. This Agreement shall be deemed to be made and construed in accordance with the laws of the State of Washington. Jurisdiction and venue for any action arising out of this Agreement shall be in King County, Washington. C. The captions in this Agreement are for convenience only and do not in any way limit or amplify the provisions of this Agreement. d. Unless otherwise specifically provided herein, no separate legal entity is created hereby, as each of the parties is contracting in its capacity as a municipal corporation of the State of Washington. The identity of the parties hereto is as set forth hereinabove. e. The performances of the duties of the parties provided hereby shall be done in accordance with standard operating procedures and customary practices of the parties. f. No provision of this Agreement shall relieve either party of its public agency obligations and or responsibilities imposed by law. g. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held to be invalid or unenforceable by a final decision of any court having jurisdiction on the matter, the remainder of this Agreement or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall INTERLOCAL AGREEMENT Page 5 of 6 7 not be affected thereby and shall continue in full force and effect, unless such court determines that such invalidity or unenforceability materially interferes with or defeats the purposes hereof, at which time either party shall have the right to terminate the Agreement. h. This Agreement constitutes the entire agreement between the parties. There are no terms, obligations, covenants or conditions other than those contained herein. No modifications or amendments of this Agreement shall be valid or effective unless evidenced by an agreement in writing signed by both parties. i. Copies of this Agreement shall be filed with the King County Auditor's Office and the respective Clerks of the parties hereto. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. CITY OF TUKWILA TUKWILA METROPOLITAN PARK DISTRICT Jim Haggerton, Allan Ekberg Mayor President of the Board of Commissioners Attest: Attest: Christy O'Flaherty, CMC Verna Seal City Clerk Clerk of the Board Approved as to form: Approved as to form: Shelley M. Kerslake, Lisa M. Marshall, City Attorney Commission Attorney INTERLOCAL AGREEMENT Page 6 of 6 City of u la Washington Resolution No. I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING A LOAN FROM THE CITY OF TUKWILA GENERAL FUND TO THE TUKWILA METROPOLITAN PARK DISTRICT FUND, IN AN AMOUNT NOT TO EXCEED $1.1 MILLION, TO FUND PARK DISTRICT OPERATIONS PENDING COLLECTION OF GENERAL TAXES. WHEREAS, by Resolution No. 1738, the City Council of the City of Tukwila, Washington, asked the voters to create a Metropolitan Park District whose boundaries would be coextensive with the boundaries of the City of Tukwila, including the authority to levy a general tax on property not to exceed 15 cents per thousand dollars of assessed valuation each year as statutorily provided; and WHEREAS, on August 16, 2011, the voters of Tukwila approved the formation of a Metropolitan Park District as required and now known as the Tukwila Metropolitan Park District "Park District and WHEREAS, the general taxes levied by the Park District pursuant to RCW 35.61.210 will not be collected and available to fund Park District operations until May 1, 2013, and a loan from the City of Tukwila is needed during the interim period to fund Park District operations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Loan from City General Fund to Park District Fund Authorized. The City of Tukwila hereby authorizes a loan from its General Fund to the Tukwila Metropolitan Park District Fund in the principal sum not to exceed the lesser of $1,100,000.00 plus interest thereon, or the Park District's indebtedness limit pursuant to RCW 35.61.100. Section 2. Loan Repayment Terms Interlocal Agreement Authorized. City staff is hereby directed to prepare an interlocal agreement setting forth the terms and conditions of the loan authorized in Section 1. Said agreement shall specify, at W:1Word Processing\Resolutions \Loan authorized to Metropolitan Park District 9 -7 -11 K sand:bjs Page 1 of 2 X minimum, a repayment term of 10 years and interest due at the rate of 2% compounded annually. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this j A' day of September, 2011. ATTEST /AUTHENTICATED: Au- Melissa Hart, CMC, Acting City Clerk Allan Ekberg, Council Presi nt f� APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Filed with the City Clerk: q' '7-11 Passed by the City Council q-1a• 1( Resolution Number: i7 4(p W: \Word Processing \Resolutions \Loan authorized to Metropolitan Park District 9 -7 -11 K Sand:bjs Page 2 of 2 10