HomeMy WebLinkAboutFS 2011-10-18 Item 2B - Resolution - Cancellation of Outstanding Claims, Payroll Checks etcCity of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance Safety Committee
FROM: Peggy McCarthy, Acting Finance Director
Finance Department
DATE: October 5, 2011
SUBJECT: A resolution authorizing the cancellation of outstanding claims, payroll
checks, etc.
ISSUE
Annual write -off of outstanding and unredeemed General Fund, 411 Foster Golf Fund, and 501
Equipment Rental Fund accounts payable claims and payroll checks, and Municipal Court
checks.
BACKGROUND
Each year, the City of Tukwila holds abandoned or unclaimed property that is owed either to
individuals or business vendors that must be reported by November 1st to the Washington State
Department of Revenue Unclaimed Property Section. All local governments are required to
report all unclaimed property except unclaimed restitution. Unclaimed restitution is submitted to
the County Treasurer who is required to report and send the funds to the State Treasurer for the
Crime Victims Fund each year.
The dormancy or abandonment period of all accounts payable claims and payroll checks is one
year; and Municipal Court checks have an abandonment period of two years.
Current Finance Department policy dictates that all abandoned or unclaimed property be
reported and remitted annually to the Washington State Department of Revenue Unclaimed
Property Section through the Council approved resolution process. The advantages to the City
for remitting the funds annually to the Department of Revenue are as follows:
Property remitted by the City is indemnified
The City is no longer responsible for the tracking of funds
There is little -to -no research or contact with claimants by the City as this is now
maintained through the Department of Revenue
DISCUSSION
The annual proposed resolution totaling $1,800.90 reflects amounts deemed as abandoned or
unclaimed property. For the 2011 unclaimed property report year, remittance of abandoned
General Fund Accounts Payable claims checks total $484.40; payroll checks total $561.22;
Municipal Court checks total $312.00; 411 Fund payroll checks total $359.51; and 501 Fund
claims checks total $83.77.
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INFORMATIONAL MEMO
Page 2
To the extent possible, those individual property owners with unclaimed accounts payable
claims, payroll, and /or Municipal Court checks of $50.00 or more, have been notified by the City
through the "good faith" effort of being served due diligence letters. These individual property
owners have either not responded to the due diligence notifications and /or cannot be located in
order to claim their property.
RECOMMENDATION
The attached proposed resolution and its attachments will authorize the annual cancellation of
unclaimed General Fund, 411 Foster Golf, and 501 Equipment Rental accounts payable
claims /payroll checks, and Municipal Court checks.
By way of this informational memo being presented to members of the Finance Safety
Committee this day, please forward as follows:
Committee of the Whole Meeting scheduled for October 24, 2011
Regular Council Meeting scheduled for November 7, 2011
ATTACHMENTS
Proposed Draft Resolution
2011 Attachment "A" to Resolution
2011 Unclaimed Property Summary Detail Report
WA2011 Info Memos- CouncillUnclaimedPropertyRes .doc
56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION
OF OUTSTANDING GENERAL FUND CLAIMS AND PAYROLL
CHECKS, MUNICIPAL COURT CHECKS, 411 FUND FOSTER
GOLF PAYROLL CHECKS, AND 501 FUND EQUIPMENT
RENTAL CLAIMS CHECKS.
WHEREAS, the State of Washington, Department of Revenue Unclaimed Property
Section, for the reporting and remittance year 2011, requires a one -year dormancy
period for outstanding claims and payroll checks issued from the General Government,
411 Foster Golf and 501 Equipment Rental Funds, and a two -year dormancy period for
municipal court checks; and
WHEREAS, the City of Tukwila Finance Department has made all reasonable
attempts to resolve the outstanding, unredeemed General Fund, 411 Fund and 501
Fund claims and payroll checks, and municipal court checks; and
WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding,
unclaimed General Fund, 411 Fund, and 501 Fund claims and payroll checks issued
prior to July 1, 2010, and municipal court checks issued prior to July 1, 2009;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council authorizes the cancellation of General Fund, 411 Fund
and 501 Fund claims and payroll checks, and municipal court checks, as detailed on
Attachment A and the 2011 Unclaimed Property Summary Detail Report.
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2011.
ATTEST /AUTH ENT I CATE D:
Christy O'Flaherty, CMC, City Clerk Allan Ekberg, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
Attachment A: WA State Department of Revenue 2011 Unclaimed Property Reporting,
including 2011 Unclaimed Property Summary Detail Report
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411 Foster Golf Course
Payroll 9521690 02/19/10
Donald McConnaughey
Total 411 Fund Payroll Checks:
501- Equipment Rental Fund
Claims #350113 11/16/09
Report and remittance summary
Radio Communications Svcs -King County
Total 501 Fund Claims Checks:
GRAND TOTAL:
Total Claims, Payroll, and all other Municipal Court Checks to
WA State DOR
Municipal Court Restitution, Check Nos. 13194, 13513, 13191, remittance
to County Treasurer
Grand Total to be Reported Remitted to WA State DOR/County Treasurer:
AMOUNT
$384.40
100.00
$484.40
$86.22
475.00
$561.22
$0.00
150.00
100.00
62.00
$312.00
$1,357.62
$359.51
$359.51
$83.77
$83.77
$1,800.90
$1,488.90
312.00
$1,800.90
1
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Attachment "A"
WA State Department of Revenue
2011 Unclaimed Property Reporting
ID NUMBER
DATE
VENDOR
000 General Fund
Claims Various
Various
Aggregate- Various (Claims Checks under $50)
#354060
06/21/10
Mission Increase .Foundation
Total General Fund Claims Checks
Payroll #522143
05/20/10
Brian Allen
521096
12/04/09
Sound Credit Union
Total General Fund Payroll Checks
Municipal Various
Various
Aggregate- Various (Court Checks under $50)
Court #13194
07/03/08
Jose Varva (Restitution County Treasurer)
13513
03/23/09
Benjamin Smith (Restitution County Treasurer)
13191
07/02/08
Ali Abokor (Restitution County Treasurer)
Total Municipal Court Checks
General Fund Grand Total All Checks:
411 Foster Golf Course
Payroll 9521690 02/19/10
Donald McConnaughey
Total 411 Fund Payroll Checks:
501- Equipment Rental Fund
Claims #350113 11/16/09
Report and remittance summary
Radio Communications Svcs -King County
Total 501 Fund Claims Checks:
GRAND TOTAL:
Total Claims, Payroll, and all other Municipal Court Checks to
WA State DOR
Municipal Court Restitution, Check Nos. 13194, 13513, 13191, remittance
to County Treasurer
Grand Total to be Reported Remitted to WA State DOR/County Treasurer:
AMOUNT
$384.40
100.00
$484.40
$86.22
475.00
$561.22
$0.00
150.00
100.00
62.00
$312.00
$1,357.62
$359.51
$359.51
$83.77
$83.77
$1,800.90
$1,488.90
312.00
$1,800.90
1
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2011 Unclaimed Property
Summary Detail Report
Treasurer's Checks:
No outstanding treasurer's checks to report for 2010 Unclaimed Property filing year.
Total Treasurer's Checks:
Claims Checks - General 000 Fund:
Check No. Date
#347638 07/06/09
347842 07/20/09
347897 07/20/09
348408 08/17/09
349022 09/21/09
349279 10/05/09
350080 11/16/09
350136 11/16/09
352192 03/15/10
352196 03/15/10
352227 03/15/10
352498 04/05/10
352499 04/05/10
352589 04/05/10
352590 04/05/10
352598 04/05/10
352625 04/05/10
352661 04/05/10
352774 04/19/10
353368 05/17/10
353388 05/17/10
353565 05/24/10
353620 05/24/10
353632 05/24/10
353636 05/24/10
353915 06/07/10
353994 06/21/10
354030 06/21/10
354060 06/21/10
354177 06/21/10
Property Owner:
Wendy I. Jans
Neal Dolan
Stephanie Kim
Muna Faroug
David Copeland
Sauncy Hurst
Jeneen A. Gittings
Ahmed J. Mohamed
Greis Morales De Los Reyes
Rubalcava E. Murillo
Than Puai
Elizabeth Contreras
Rudy Contreras
Marco Meza
Nazareth Meza
Phuc H. Nguyen
Robert Pillion
Brittany Smith
C- Profit Capital Corp. (Sharp Shop, Inc.)
Nyakat R. Lauk
Orlanda Nava -Roman
Ralph Kemp
Martin L. Shearer
Giovanna Sua
Sefo Taylor
Phyllis Wong
Donte Franklin
Juanita Jimenez
Mission Increase Foundation
Victeria M. Waters
Total General Fund Claims Checks:
Claims Checks - Equipment Rental 501 Fund:
Check No. Date
#350113 11/16/09
Property Owner:
Radio Communications Svcs -King County
Total Equipment Rental 501 Fund Claims Check:
Total All Claims Checks:
Description:
Prof Svcs -TCC Yoga Instructions
Witness Fee
Witness Fee
TCP Swim Lesson Refund
Witness Fee
TCC Teen Program Refund
Witness Fee
Witness Fee
Witness Fee
Witness Fee
Witness Fee
Witness Fee
Witness Fee
Witness Fee
Witness Fee
Witness Fee
Witness Fee
Witness Fee
Invoice #307208, dtd 03/02/10
Witness Fee
Witness Fee
Juror Fee
Juror Fee
Juror Fee
Juror Fee
TCC Senior Trip Refund
Witness Fee
Witness Fee
TCC Damage Deposit Refund
Witness Fee
Description:
Invoice #00420244, dtd 09/08/09
$0.00 I All Code: CK04
0.00
$0.00
$ 29.25
10.00
10.00
40.00
10.00
20.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
30.12
10.00
10.00
15.90
17.86
11.56
11.71
8.00
10.00
10.00
100.00
10.00
$ 484.40
$ 83.77
$ 83.77
$ 568.17
General Fund
All Code: CK06
501 Fund
All Code: CK06
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Payroll Checks - General 000 Fund: Property Owner: Description:
Check No. Date
#522143 05/20/10 Brian Allen 05/15/2010 Payroll
521096 12/04/09 Sound Credit Union 11/30/2009 Payroll
Total General Fund Payroll Checks:
Payroll Checks - Foster Golf 411 Fund: Property Owner: Description:
Check No. Date
#521690 02/19/10 Donald McConnaughey 02/15/2010 Payroll
Total Foster Golf 411 Fund Payroll Checks:
Municipal Court Checks:
Check No. Date
#13194 07/03/08
13513 03/23/09
13191 07/02/08
Total All Payroll Checks:
Property Owner: Description:
Jose Varva Restitution
Benjamin Smith Restitution
Ali Abokor Restitution
Total Municipal Court Checks:
2011 Report Year Summary:
Total Claims, Payroll, and all other Municipal Court Checks to WA State DOR:
Municipal Court Restitution, Check Nos. 13194, 13513, & 13191 remittance to County Treasurer
Grand Total to be Reported and Remitted to WA State DOR/County Treasurer:
2011 Unclaimed Property Summary Report
Page 2
$ 86.22
475.00
$ 561.22
$ 359.51
$ 359.51
$ 920.73
All Code: CK06
General Fund
411 Fund
All Code: CK06
$ 150.00 (To County Treasurer)
100.00 (To County Treasurer)
62.00 (To County Treasurer)
All General Fund
All Code: MS16
$ 312.00
$ 1,488.90
312.00
$ 1,800.90
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Checks Detail - All
2011 Unclaimed Property Summary Report
Page 3
ID Number Date Vendor Amount
General Fund:
Various Aggregates- Various (under$50) $ 384.40
Claims #354060 06/21/10 Mission Increase Foundation TCC Damage Deposit Refund 100.00
Total Claims $ 484.40
Payroll #522143 05/20/10 Brian Allen 05/15/2010 Payroll $ 86.22
521096 12/04/09 Sound Credit Union 11/30/2009 Payroll 475.00
Total Payroll $ 561.22
Municipal Various Aggregates- Various (under $50) $ -
Court 13194 07/03/08 Jose Varva Restitution (To County Treasurer) 150.00
13513 03/23/09 Benjamin Smith Restitution (To County Treasurer) 100.00
13191 07/02/08 Ali Abokor Restitution (To County Treasurer) 62.00
Total Municipal Court $ 312.00
Total General Fund - All $ 1,357.62
411 Foster Golf Fund:
Various Aggregates- Various (under$50) $ -
#521690 02/19/10 Donald McConnaughey 02/15/2010 Payroll 359.51
Total 411 Foster Golf Fund $ 359.51
501 Equipment Rental Fund:
Various
#350113 11/16/09
Aggregates- Various (under $50) $
Radio Communications Svcs -King County
Invoice #00420244, dtd 09/08/09 83.77
Total 501 Equipment Rental Fund $ 83.77
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