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Home My WebLink AboutTrans 2012-01-17 Item 2A - Contract Supplement #2 - Southcenter Parkway Extension Construction Management with KBA IncCity of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Director of Public Works DATE: January 13, 2012 SUBJECT: Southcenter Parkwav Extension City Project No. 84•RW37 Project Status Update ISSUE Provide an update on construction activities related to the Southcenter Parkway Extension project. BACKGROUND Construction of the new roadway for Southcenter Parkway Extension started in July 2010 with a scheduled completion date of January 2012. The size, complexity, and schedule considerations were significant enough to require multiple construction seasons in order to complete this roadway project. Sequencing of the work within the schedule has been a key issue related to maintaining the critical path and subsequent delays in completion of the construction. A significant event occurred early in the project that has affected the critical path for construction. A time extension has been issued that establishes a new construction completion date of July 2012. A permit from the Corps of Engineers (COE) is required in order to place fill material into wetlands or streams. A permit was required for the Southcenter Parkway Extension project in order to fill a portion of the designated Stream "E" where the new road alignment crosses the stream. While a permit application had been submitted to the COE, actual filling of the stream took place prior to issuance of the COE approval and that portion of the project was halted while the COE dealt with the violation. This event has caused the construction delay. Resolution of cost overruns and the time delay are still under negotiation with the contractor. DISCUSSION As of today, sanitary sewer, storm drainage, and water main work is approximately 90% complete. Franchise utility installation, which is under a separate construction contract paid by Segale Properties, is approximately 80% complete. The base lift of asphalt paving has been completed on 80% of the project length. Remaining work for the project includes grading, sidewalks, median curbs, the sewer lift station, traffic signals, illumination, landscaping, final paving, and channelization. With the project timeline being extended to July, project staff have been monitoring project expenditures closely. The construction management consultant will require a supplemental agreement (presented tonight) and there have been several large change orders related to poor soil conditions and an unanticipated re- design at the cutoff levee. As of January 4, 2012, the project has roughly $900,000 of the construction contingency remaining. A Disputes Review Board (DRB) system is being set up to begin this month to deal with significant outstanding issues, including the construction delay due to the permit for Stream "E RECOMMENDATION For information only. W:1PW Eng1PROJECTSW RW RS ProjectW8410437 SC Pkwy Extension( 57th Ave S)1Construction0uring ConTroject update for TC Info Memo 1 -13 -12 gi.docx x City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Director of Public Works DATE: January 13, 2012 SUBJECT: Southcenter Parkway Extension Project No. 98410437, Contract No. 10 -038 KBA Construction Management Services Supplement No. 2 ISSUE Approve Supplement No. 2 with KBA Inc. to extend construction management services for the Southcenter Parkway Extension Project. BACKGROUND KBA, Inc. is currently under contract as the City's construction management consultant for the Southcenter Parkway Extension Project. The original consultant contract with KBA was in the amount of $35,000.00 and was executed on March 12, 2010 to get the project underway. Subsequently, Supplement No.1, in the amount of $2,488,950.00, was executed on May 18, 2010. DISCUSSION Due to various construction issues encountered, including the Nationwide 14 permit approval delay from the US Army Corp of Engineers and unsuitable soil conditions for underground work, the timeline of this road project has been extended. The initial construction completion date was January 2012; while the anticipated completion date is currently July 2012. As a result, KBA construction management services are needed beyond the original contract time and fees. This contract supplement will allow KBA, Inc. to continue providing construction management services for the next few months, but with a reduction in staffing. At the same time, two more in- house Public Works' project management staff members will be utilized for this project to replace the reduced CM consultant support. With Supplement No. 2, KBA's new total contract amount will be $2,913,950.00. The total construction management budget for the Southcenter Parkway Extension project in the 2012 CIP is $3,216,000.00. The new date for completion will be September 30, 2012. RECOMMENDATION Approve Supplement No. 2 to Contract No. 10 -038 with KBA, Inc. in the amount of $390,000.00 and consider this item at the January 23, 2012 Committee of the Whole and subsequent February 6, 2012 Regular meeting. Attachments: Page 12, 2012 CIP Supplement No. 2 with KBA, Inc. WRW Eng1PROJECTSW RW RS Projects198410437 SC Pkwy Extension( 57th Ave S)1Construction\Before Con%BA's ContradInfoMemo KBA Supplement #2 gl 1- 13- 12.doc CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2012 to 2017 PROJECT: Southcenter Pkwy (S 180 St S 200 St) Project No. 98410437 4,000 DESCRIPTION: Extend 5 -1ane Southcenter Pkwy to 200th St and include curbs, gutters, sidewalks, drainage, and 4,388 m Treq Dr sewer improvements. See corresponding water and sewer projects CIP pages. Mitigation Actual JUSTIFICATION: Southwest access needed for commercial business district (CBD) and development of adjoining area. STATUS: Design and right -of -way completed in 2009, construction started in 2010 with completion in 2012. MAINT. IMPACT: Additional street, sewer and surface water maintenance. (3,897) 4,402 Design grants from Federal STP for $196k and $150k from State AIP. Construction grants include $10m in TOTAL SOURCES COMMENT: State grants, $2m TIB grant, and $3.5m in Federal Earmark grant. Puget Sound Energy, Highline Water District, 6,295 0 0 0 0 0 Segale Properties, and King County (sewer) will pay for a portion of costs. City Bond of $4.388m in 2010. FINANCIAL Through Estimated (in $000's) 2010 2011 2012 2013 2014 2015 2016 2017 BEYOND TOTAL EXPENSES Design 1,345 21 1,366 Land (R/W) 11 11 Const. Mgmt. 1,166 1,300 750 3,216 Construction 2,190 7,102 5,545 14,837 TOTAL EXPENSES 4,712 8,423 6,295 0 0 0 0 0 0 19,430 FUND SOURCES Awarded Grant 4,209 4,000 5,306 Bonds 4,388 m Treq Dr ti Mitigation Actual 12 21 Mitigation Expected 361 City Oper. Revenue (3,897) 4,402 628 0 0 0 0 0 TOTAL SOURCES 4,712 8,423 6,295 0 0 0 0 0 Project L ocation N A 2012 2017 Capital Improvement Program X A S 12 S 13,515 4,388 33 361 0 1,133 0 19,430 i YEw� 2 a @aeon« 8nd k m Treq Dr ti Rp� i i g�g W 2M 81v I P S 13,515 4,388 33 361 0 1,133 0 19,430 i YEw� 2 Washington State Vl/ Department of Transportation Supplemental Agreement Organization and Address KBA, Inc. Number 2 11000 Main Street Original Agreement Number Bellevue, WA 98004 10- 038(a) Phone: 425- 455 -9720 Project Number Execution Date Completion Date 84 -RW37 3/12/10 9/30/12 Project Title New Maximum Amount Payable Southcenter Parkwav Extension 2,913,950.00 Description of Work Continue to provide Construction Management services per the revised Scope noted below. Extend completion date from 4/1/12 to 9/30/12, and increase budget an additional $390,000.00 to cover added costs. The Local Agency of C itv of i ukwila desires to supplement the agreement entered into with IBA, Inc. and executed on 3/12/10 and identified as Agreement No. 10- 038(a) All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See attached Exhibit A 2. Section IV, TIME FOR BEGMN ANf) COMPLETION, is amended t a e t e t er o€ sale; dar s-fof ear*etiian-of -tli;, ..tir ;to read: 9/30/12 III Section V, PAYMENT, shall be amended as follows: Authorized maximum amount payable shall increase $390,000.00 to a new maximum amount payable of $2,913,950.00, as set forth in the attached Exhibit E -2, as-sc. bit-A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. B KBA, Inc. -C nstaltant Signature Kristen A. Betty, President DOT Form 140 -063 EF Revised 9(2005 B City of Tukwila Approving Authority Signature Date 0 KBA, Inc. January 4, 2012 EXHIBIT A -2 Supplement 2 SCOPE OF SERVICES Construction Management and Construction Phase Design Support Services for Southcenter Parkway Extension City Project No. 84 -RW37 This Supplement 2 to the Agreement dated March 12, 2010, is to continue the services begun under the Construction Management Services scope authorized May 18, 2010 by Supplement 1. Supplement 2 makes the following changes to the scope, as requested by the City, to manage their available budget as a result of the increase in overall project duration, due primarily to the delays caused by the USACE permit issue. All other scope provisions in the original Agreement and Supplement 1 remain in effect, except as expressly modified by this Supplement 2. The Consultant will continue to provide services in accordance with the original scope in Supplement 1, with the following revisions, and according to the timetable detailed below. I CO NSTRUC T ION i3C hiAi�lACiEMEPv1 T SERVICES A. Project Management This task will extend through expiration of this Agreement. B. Preconstruction Services This task is completed. C. Construction Services, Contract Administration These tasks will be performed by the Consultant up to the limits of the revised budget, and with the changes described below. 15. Document Control. When all Consultant personnel leave the project, whether before or after completion of construction, the project records on SharePoint will remain available to the Client in a read -only format for approximately 6 months after that date. 17. Project Closeout. The Consultant will assist with project management and closeout to the limits of their available budget. Due to the reduced staffing level, some tasks may need assistance from the Client to complete, or may need to be eliminated. D. Construction Services, Field Responsibility for these tasks will be shared between the Consultant and the Client beginning in January 2012, according to the schedule below. Client inspector and assistant resident engineer will be coordinated by and report to the Consultant Resident Engineer, and will comply with the task responsibilities detailed in the Supplement 1 Scope of Services, unless changed by the City Project Manager or City Senior Construction Engineer. The Consultant and Client will coordinate to determine who will provide staff to account for fluctuations in workload as dictated by the Contractor's operations and schedule, including night shift, weekend work, and multiple operations. 1. Two Consultant inspectors (1 KBA and 1 Anchor /QEA) will be removed from the project in December 2011, and replaced by one City inspector (Scott Moore). 2. KBA's chief inspector (Paul Garrett) will transition off the project and will be replaced by one City Project Manager, serving in a role of assistant resident engineer, at a future date to be determined. This future date is likely to be in the middle to later part of January 2012. 3. Should City staff not be available on this timeline, the need to keep the Consultant /Subconsultant project staff on site will reduce the time the Consultant is able remain on the project, unless additional budget is authorized by supplement to this Agreement. E. Assumptions All assumptions remain in force, with the following revision: 1.a. Field Office Lease —The office lease expires March 31, 2012. At that point, the Client will decide whether to extend the lease on a month -to -month basis, and /or relocate the construction S\Projects \Contracts \Clienl\Tukwila \10005 SouthcenlerParkwayExtTmftsB NegotialionRecordslln- houseDralls \Supp2lSupp2- ExA2Scope- 20120104- FINAL2.dou 1 of 2 4 KBA, Inc. January 4, 2012 office to City Hall. The Consultant must provide a 30 -day notice to the property manager before vacating the field office. Packing and moving of the office will be project chargeable. II. DESIGN SUPPORT DURING CONSTRUCTION A. These tasks will continue to be performed by DEA and their subconsultant, PanGeo (the Geotech of record). The level of effort and estimated budget for DEA has been increased to encompass design changes and investigations such as ADA compliance issues, etc., as well as to provide services during the extended construction duration. IV. IMPACTS TO SUBCONSULTANTS All existing Subconsultants will remain under contract to the Consultant and be available to the Project to perform their original scopes of services, to the limits of the available total budget, with the following exceptions: A. DEA see Section II, above. B. The level of effort and estimated budget for Anchor /QEA has been reduced to reflect their inspector leaving the project by the end of December. Anchor /QEA will continue to provide on- call erosion control visits and reporting. C. The level of effort and estimated budget for HWA has been increased to allow them to continue to Provide required materials testing d!Iring the extended construction duration D. Envirolssues will be kept under contract, but with minimal involvement. S 1PmiectstContmcts\CliennTukwila\I 0005_ SoulhcenterParkwayExt\ DraltsB NegoualionRecords\ ln- houseDralts�Supp2\Supp2 ExA2 Scope 2012.0104- FINAL2.dou 2 of 2 Exhibit E -2, Supplemental No. 2 Summary of Payments CPFF PROJECT: Southcenter Parkway Extension Direct Salary Cost Overhead (inlcuding Payroll Additives) Direct Non -Salary Costs Subconsultants B &o Tax Fixed Fee TOTAL Basic Agreement 13,149.10 17,556.68 349.49 3,944.731 35,000.001 Supplement #1 590,175.02 788,001.69 109,439.29 824,281.50 177,052.50 2,488,950.00 Supplement #2 104,227.00 139,163.00 20,440.00 94,903.00 31,267.00 390,000.001 Total 707,551.12 944,721.37 130,228.78 919,184.50 212, 264.23 2,913,950.00 S:\ ProJects \ContractsNclient\Tukwila\1o065 SouthoenterParkwayExt\ Drafts &Negotiation Records\ in- houseDrafts\ Supp2\ Ex_ E- 2_ SummaryOtPayments- 20111207.xlsx Page 1 of 3 H