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Home My WebLink AboutTrans 2012-01-17 Item 2D - Grant Acceptance - Transportation Improvement Board Grant for Andover Park West (Tukwila Parkway to Strander Boulevard)City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director DATE: January 13, 2012 SUBJECT: Andover Park West (Tukwila Pkwv Strander Blvd) Project No. 98810404 Acceptance of Transportation Improvement Board Grant ISSUE Formal City acceptance of a Transportation Improvement Board construction grant. BACKGROUND In spring 2011, Council authorized staff to submit a grant application to the Transportation Improvement Board (TIB) for the Andover Park W Widening project. The roadway widening project has been under design concurrently with the Tukwila Urban Center Transit Center. Recently, design of the water main replacement was included in the design work, combining three projects into a single design effort to maximize efficiency of staff time and city funds. DISCUSSION This TIB grant application was successful with the award in the amount of $1,420,000. According to CIP Policy #12, staff must get approval from the full Council before accepting grants. The TIB grant requires a local match as defined in the grant agreement and matching funds are made up from the Arterial Street Fund, traffic impact fees, and the Water Enterprise fund. Acceptance of this grant will authorize the Mayor to sign the agreement and status form to complete the acceptance process. RECOMMENDATION Council is being asked to formally accept the TIB grant in the amount of $1,420,000 for the Andover Park West Project and consider this item at the January 23, 2012 Committee of the Whole and the subsequent February 6, 2012 Regular Meeting. Attachment: TIB Fuel Tax Grant Distribution Agreement W' \PW Eng \PROJECTS\A- RW RS Projects \90610402 Transit Center \Grants \INFO MEMO -Grant Acceptance TIB Award for APW.docx 59 „ingtoo e Washington State 4 0 Transportation Improvement Board 0 0 'Y��fon 7mPro'od` :1... r, TO Members November 18, 2011 Mayor James Irish, Chair City of La Center Commissioner Mike Wilson, Vice Chair Mr. Bob Giberson, P.E. Grays Harbor County Public Works Director Council member Jeanne Burbidge City of Tukwila City of Federal Way 6300 Southcenter Blvd, Suite 100 Todd Coleman, P.E. Pori of Vancouver Tukwila, WA 98188 -2544 Councilmember Sam Crawford Whatcom County Dear Mr. Giberson: Kathleen Davis WSDOT Congratulations! We are pleased to announce the selection of your project, Andover Mark City ofSedro Park W, Tukwila Pkwy to Strander Blvd, TIB project number 9 -P- 116(013) -1. The total Gouncilmember William Gothmann ,P.t. TIB funds for this project is $1,420,000. Qty of Spokane Valley Secretary Paula Hammond Before any work is allowed on this project, you must: SDOT Paul Ingiosi Verify the information on the Program Funding Status form, revise if necessary, Office of Financial Management and sign; Commissioner Greg Parich Submit the section of your adopted Six Year Transportation Improvement Plan Whitman County listing this project; Laura Philpol City ofSammamish Sign both copies of the Fuel Tax Agreement; Heidi Stamm Return the above items to TIB; HS Public Affairs You may incur reimburseable expenses only after you receive approval from Harold Taniguchi King County Metro Transit TIB. Steve Thomsen. P.E. Snoh m h Count In accordance with RCW 47.26.84, you must certify full funding by November 18, 2012 City of Bonney Lake or the grant may be terminated. Grants may also be rescinded due to unreasonable Jay Weber project delay as described in WAC 479 -05 -211. County Road Administration Board Ralph Wessels, P.E. Bicycle Alliance of Washington If you have questions, please contact Greg Armstrong, TIB Project Engineer, at (360) 586 -1142 or e-mail GreaA an.TIB.wa.aov. Sincerely, Stevan E. Gorcester r Executive Director P.O. Box 40901 Stevan Gorcester Olympia, WA 98504 -0901 Phone: 360- 586-1140 Executive Director Fax: 360 -586 -1165 www.tib.wa.gov Enclosures Investing in your local community 60 I Washington State Transportation Improvement Board i Fuel Tax Grant Distribution Agreement t�F 7.0 TERMINATION 7.1 UNILATERAL TERMINATION Either party may terminate this Agreement upon 30 days' prior written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 7.2 TERMINATION BY MUTUAL AGREEMENT Either party may terminate this contract in whole or in part, at any time, by mutual agreement with a 30 calendar day written notice from one party to the other. 7.3 TERMINATION FOR CAUSE In the event TIB determines the grant recipient has failed to comply with the conditions of this Agreement in a timely manner, TIB has the right to suspend or terminate this Agreement. TIB shall notify the grant recipient in writing of the need to take corrective action. If corrective action is not taken within 30 days, the Agreement may be terminated. TIB reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the grant recipient from incurring additional obligations of funds during the investigation of the alleged compliance breach and pending corrective action by the grant recipient or a decision by TIB to terminate the Agreement. The grant recipient shall be liable for damages as authorized by law including, but not limited to, repayment of misused grant funds. The termination shall be deemed to be a Termination for Convenience if it is determined that the grant recipient: (1) was not at fault, or (2) failure to perform was outside of the grant recipient's control, fault or negligence. The rights and remedies of TIB provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. 7.4 TERMINATION FOR CONVENIENCE TIB may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in part, because federal or state funds are no longer available for the purpose of meeting TIB's obligations, or for any reason. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 7.5 TERMINATION PROCEDURE Upon receipt of notice of termination, the grant recipient shall stop work and /or take such action as may be directed by TIB. TIB Form 190 -500 Page 2 of 3 Rev. 2/14/2003 61 Washington State Transportation Improvement Board Fuel Tax Grant Distribution Agreement 8.0 AVAILABILITY OF TIB FUNDS The availability of Transportation Improvement Board funds is a function of Motor Vehicle Fuel Tax collections and existing contractual obligations. The local agency shall submit timely progress billings as project costs are incurred to enable accurate budgeting and fund management. Failure to submit timely progress billings may result in delayed payments or the establishment of a payment schedule. 9.0 ATTACHMENTS Attachments are incorporated into this agreement with subsequent amendments as needed. Approved as to Form This 14th Day of February, 2003 Rob McKenna Attorney General Signature on file Elizabeth Lagerberg Assistant Attorney General Lead Agency Signature of ChairmanlMayor Print Name TIB Form 190 -500 Transportation Improvement Board Date Executive Director Date Print Name Page 3 of 3 Rev. 2/14/2003 62 Attachment 1 Project Funding Summary Project Information Lead Agency TUKWILA Project Number 9- P- 116(013) -1 Project Title Andover Park W Project Termini Tukwila Pkwy to Strander Blvd TO funds for the project are: Phase TIB Funds Design 0 Right of Way 0 Construction 1,420,000 Total Grant 1,420,000 TIB Form 190 -600 Rev. 2/14/2003 63 Transportation Improvement Board Project Funding Status Form Agency: TUKWILA TIB Project Number: 9 -P- 116(013) -1 Project Name: Andover Park W Tukwila Pkwy to Strander Blvd Verify the information below and revise if necessary. Return to: Transportation Improvement Board PO Box 40901 Olympia, WA 98504 -0901 TOTAL LOCAL FUNDS I 1,160,000 Both agency officials must sign the form before returning it to the TIB office. Mayor or Public Works Director Signature Date Printed or Typed Name Title Financial Officer Signature Date Printed or Typed Name Title TIB Funding Status Report 64