HomeMy WebLinkAboutTrans 2012-08-20 Item 2C - Contract Supplement #16 - Andover Park West Street Widening with IBI GroupCity of Tukwila
Jim Haggerton, Mayor
TO:
Mayor Haggerton
Transportation Committee
FROM:
Bob Giberson, Public Works Director
BY:
Cyndy Knighton, Senior Engineer
DATE:
August 17, 2012
SUBJECT:
Andover Park West Street Widening
Project No. 98810404, Contract No. 06 -019
Supplemental Agreement No. 16
ISSUE
Approve Supplement No. 16 to Contract No. 06 -019 with the IBI Group for the combined Tukwila Urban
Center Transit Center and Andover Park West design contract.
BACKGROUND
In November 2011, the City modified the agreement with IBI Group to complete the design of the
Andover Park W roadway widening as well as the water main replacement. Earlier, these projects were
joined with the TUC Transit Center Project for coordinated design efforts. Design on all projects is
currently at 75% with 90% design expected by early September. The supplemental agreements are
presented separately to aid in the ease of billing and tracking expenditures by project.
DISCUSSION
Supplement No. 16 adds new scope and fee associated with final design and PS &E for the Andover
Park W widening and water main replacement projects. Design work associated with the road widening
and water main replacement has been separated for project accounting. As the design of the projects
progressed and more information was known, it became apparent that more complex utility conflicts
exist than was originally anticipated. Extensive potholing of existing utilities is necessary to avoid future
construction problems, which is followed by some minor re- design to avoid or mitigate extensive
conflicts. Additional work is also being added to the scope for assistance with obtaining rights -of -entry
from the adjacent property owners. No actual R.O.W. acquisition is required, but rights -of -entry are
necessary to facilitate the construction and transition between the public roadway and private property.
Fiscal Impact: Supplement No. 16's fee associated with the Andover Park W Widening Project right -of-
way acquisition is $37,353.00 and the fee for the Andover Park W Water Main Replacement project is
$3,170.00. The R.O.W. budget for the APW Widening project has $80,000.00 available and additional
design funds are available for the Water Main project. Supplement No. 16 also includes $45,927.00 for
roadway and potholing and budget will come from the construction budget as pre -award work in order
to avoid more significant construction impacts in the future. The total amount for Supplement No. 16 is
$86,450.00
RECOMMENDATION
Approve Supplement No. 16 to Contract No. 06 -019 with the IBI Group for the Andover Park West and
Water Main Replacement in the amount of $86,450.00 and consider this item at the August 27, 2012
Committee of the Whole and subsequent September 4, 2012 Regular meeting.
Attachments: CIP Sheets
Supplemental Agreement No. 16
WAPW Eng \PROJECTS\A- RW RS Projects \Transit Center (90610402) \Design \INFO MEMO Supp #16 IBI APW Water Design 8- 17- 12.docx
17
2TT 'J-r%1"11-W SIM Ali
2013 to 2018
I MP r
Awarded TIB Grant
100 1,320
Proposed Grant
Mitigation Actual
316
Impact Fees
104 10
City Oper. Revenue
(299) 324 375
TOTAL SOURCES
121 434 1,695
Project Location
2013 2018 Capital Improvement Program
0 0 0 0 0 0
0 0 0 0 0 0
20
GIS
1,420
0
316
114
400
2,250
18
SUPPLEMENTAL AGREEMENT NUMBER 16
TO
CONSULTANT AGREEMENT NUMBER 06 -019
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and IBI Groun, hereinafter referred to as "the
Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23. 2006 and identified as Agreement No. 06 -019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Exhibit A for
additional design work on the Andover Park West project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit B attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $86.450 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1.687,272.
D ATED this day of 2
CITY OF TUKWILA
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City of 'Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
SCOPE OF WORK
A ST 10, 2012
1BI
GROUP
20
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"ABL.E. OF I.C."ONTENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES... I
Task 11: Construction Documents 1
Task 12: Cost Estimates (60% and 100%) 2
Task 15: ROW Acquisition 3
SCHEDULE FEE, 4
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City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
1 It 1 t i 1
The Andover Park West Improvements scope of work has been expanded to provide additional
services that have been identified during the development of the Phase 2 Final design. During the
development of the civil design, additional design services are required to prepared the final design
documents (100 for Andover Park West improvements in order to finalize design documentation
including utility conflicts, land acquisition and cost information to the City that allows for future
bidding of the project.
The following additional services have been identified, covering in general:
Right of Way (ROW) Acquisition primarily focused on Right of Entry for no
compensation.
Potholing of the corridor and updated survey plans.
Civil and Landscape updates related to gas line conflicts, line of sight conflicts, and
extension of project limits.
IBI Group management and oversight for all activities are included in the tasks under which the
work will be completed.
The following scope describes the work to be conducted, assumptions and deliverables to be
provided.
asi, i Construction Documents
As identified in the previous scope of work submitted for Phase 2, this task includes design
development (60 and final (100 design plans and specifications for civil, urban design,
landscape architecture, ITS /communications, and electrical systems.
During the 60% design process, new issues and conflicts have been identified.
ASSUMPTIONS
Updates to Civil plans to resolve driveway line of sight and gas line conflicts are
covered in existing Civil design scope for the roadway and waterline replacement
design.
PACE will hire and manage a potholing sub consultant.
WORK ACTIVITIES
11.6. Potholing
Several potential utilities conflicts for the roadway and waterline design have been identified.
In order to resolve these conflicts, potholing at locations approved by the City is required in
order to complete the roadway and waterline design and mitigate utility impacts during
construction. KPFF will review the potholing results and update the civil plans to reflect the
utility location information received.
PACE will hire a potholing subcontractor to perform the field work and coordinate and
manage the effort. Traffic control plans and any permits required to complete the work are
I
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22
IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
included. PACE will update the survey plans with the updated utility information and provide
an updated base plan to the design team for incorporation.
11.7. Utility Conflicts
Plans will be updated to reflect the results of the potholing utility conflicts. An existing PSE
gas line is located along the east side of Andover Park West from Baker Blvd to Strander
Blvd in the vicinity of the new sidewalk and landscape design with curbside trees.
An existing telephone line is also located along the east side of Andover Park West between
Baker Blvd and Strander Blvd. A decision will be made by the City as to which, if any utility
relocates will be done or if modifications to the street tree plans is needed depending on the
results of the potholing.
11.8. Existing Detection
The City has existing traffic loops and video detection at the intersection of Baker Blvd. and
Andover Park West and at the north and south limits of the project at Strander Blvd and
Tukwila Parkway. The existing loops and the conduit and j -boxes will be impacted by
Andover Park West improvements and the new pavement overlay. IBI will work with the City
to prepare plans for the installation of new loops and infrastructure using City standard details
and prepare specifications and bid items for the work. The existing video detection will be
replaced. IBI will work with the City to identify the equipment and include the new system
components in the specifications and bid items. The City will be responsible for installation,
testing and integration of the new video detection equipment as well as signal timing updates
to accommodate the lane reconfigurations along Andover Park West.
DELIVERABLE(S)
Draft 100% Design package will include updates to design with the incorporation of
the tasks identified above.
Updated Survey plans (PACE)
Task Cost Estimates (60 and
Cost estimates will need to be updated to reflect the new design that resolves the issues outlined
above. Per City direction, cost estimates have also been updated from the original scoped CSI
format to WSDOT format for all disciplines.
ASSUMPTIONS
Information will be prepared in WSDOT format for Unit Price bidding.
WORK ACTIVITIES
12.2. 100% Cost Estimating
The Consultant will update the current cost estimate will be updated to reflect based on the civil and
landscape design updates.
DELIVERABLE(S)
Unit price construction cost estimates for 100% documentation
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IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
August 10, 2012
The ROW Acquisition scope of work has been added to provide assistance to the City under the
Phase 2 Andover Park West Improvement project, for ROW acquisition services. The objective of
this task is to assist the City with ROW acquisitions. Work to be performed includes the preparation
of legal documents detailing the ROW acquisition necessary along Andover Park West for
construction of a new sidewalk, landscape improvements, and fire hydrant replacement. The
general approach will be as follows:
Obtain a Right of Entry for no compensation. A Right of Entry agreement will be utilized to allow
for access to the private properties for landscaping improvements and for repair to existing
commercial driveways to accommodate the new roadway grading and sidewalk improvements. In
addition, upgrades to existing and new fire hydrants will be required and a right of entry will be used
to perform the work.
ASSUMPTIONS)
All forms and conveyance documents will be based on WSDOT templates.
There are no relocations for this project.
No sign relocations will be required for this project.
All utilities easements, permits, and clearing will be handled by the City.
No compensation is anticipated for these ROES; however, should property owners
refuse the ROE and the area is deemed necessary for the completion of the project,
additional scope to cover Temporary Construction Easement negotiations is
included.
Commercial parcels typically have multiple parties in interest. All parties in interest
will be addressed in clearing title.
IBI Group will be responsible for oversight and any coordination required with the City
for acquisitions.
Assumed ROE to TCE transition for three sites.
WORK ACTIVITIES
State and /or federal funds are involved in this project requiring strict adherence to Federal
Highways Administration policies and procedures as well as all applicable federal, state and local
laws including, but not limited to the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes. Work will be
in accordance with the WSDOT Local Agencies Guidelines and by reference the WSDOT Right of
Way Manual.
15.1. Right of Entries
The project involves two (2) parcels, which are all commercially zoned properties, as follows:
Parcel #0223100070 (Property Owner: Garfield Southcenter; Property Tenant(s):
RE[, Bed Bath Beyond, etc.)
Parcel #0223100075 (Property Owner: O'Brien Autogroup; Property Tenant(s):
ACURA)
Page 3
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IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
Parcel #0223100020 (Property Owner: OpenFrame; Property Tenant(s): ACME
Bowl)
Due to the critical path nature of the acquisitions, IBI will lead the oversight of the acquisition
process to ensure acquisitions move forward at the rate required to meet overall project
schedule requirements. Weekly status calls with UFS will be held with updates forwarded to
the City on a biweekly basis unless a critical path issue is identified, in which case the City
would be notified immediately.
15.2. Right of Entry to Temporary Construction Easement
During the negotiation process, one or more of the above parcels' owners may refuse to
grant a ROE. A TCE would be the next step. If a TCE becomes necessary, additional scope
and fee is included and work would be authorized by the City. This task includes work to
transition Right of Entries to Temporary Construction Easements and will require additional
negotiations, additional survey to stake the appraisal sites, appraisals, and review appraisals.
IBI will lead the oversight of the process to ensure this task moves forward at the rate
required.
15.3. Shared Driveways Design
As a part of the negotiations for acquisitions as identified by property owners, a shared
driveway may be designed linking Parcels 0223000020 and 0223100010 to provide for better
access to these properties.
15.3.1. Civil
Updated design will also include reconfiguration of west access to Southcenter
Annex (Parcel 0223000020) and northwest access to the Open Frame property
(Parcel 0223100010). Work also includes coordination with Landscape Design
team.
15.3.2. Landscape
Additional updates to landscape design will be required for the driveway
reconfigurations to allow for adequate line of sight and driveway access.
DELIVERABLES
Bi- Weekly status reports (IBI /UFS)
Detailed written diary for the parcel (UFS)
Documents required to clear any liens or encumbrances (UFS)
A complete record including all files will be provided at the close of negotiations
(UFS)
*111:14111144 1117
Phase 2 Additional Services work will begin upon approval by the City. Phase 3 as defined in
the Phase 2 Scope of Work dated November 11, 2011 will be refined during this time and
finalized with the City prior to the development of a fee proposal. In order to meet strict City
budgeting requirements, this work will be split into two discrete budgets for the roadway
August 10, 2012
Page 4
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IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
improvements and waterline replacement. These efforts will be shown clearly on invoicing
under the correct City budget line items.
The fee for the project has been prepared for the tasks outlined in this document for Phase 2
Additional Services.
The estimated fee for the work is summarized below:
Phase 2 APW Improvements Additional Services: Roadway $32,109
Task 6: Technical Memorandum for Phases 1 a and 1 b of this project has been completed and
shows an amount remaining of $10,544 that is being carried forward to this task and will be applied
to the additional services fee request reducing the total design budget for this effort from $42,653 to
the amount shown above.
Phase 2 APW Improvements Additional Services: ROW Acquisitions $37,353
Phase 2 APW Improvements Additional Services: Potholing $13,818
Phase 2 Waterline Improvements Additional Services: Potholing $3,170
26
F
FEE SUMMARY
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
IBI
GROUP
27
andover park west final design
phase 2 final design documents roadway improvements additional services
exhibit b project budget phase 2
andover park west final design