HomeMy WebLinkAboutTrans 2012-12-03 Item 2B - Purchase - Special Events/Volunteers Support TrailerTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Pat Brodin, Operations Manager
DATE: November 30, 2012
SUBJECT: Purchase of Special EventsNolunteers' Support Trailer
ISSUE
Approve the purchase of a Special EventsNolunteers' Support utility cargo trailer for the Parks
and Recreation Department.
BACKGROUND
The Parks and Recreation Department has indicated a need to purchase a Special
EventsNolunteers' Support utility cargo trailer. The trailer will be used for storage and transport,
as well as shelter and utility support at various City events and activities scheduled throughout
the year. This item will reimburse the 501 fleet replacement fund using efficiencies found in the
Special Events budget.
ANALYSIS
This much needed purchase supports the "right- sizing the fleet" model implemented by Public
Works Fleet Services earlier this year. There is over $40,000.00 remaining in the Parks and
Recreation Volunteer & Event professional services budget 000.07.574.204.41.01 that can be
utilized for this capital purchase. Following state purchasing processes, the cost of the Special
Event trailer is:
Base trailer with customer - specifics for electrical &
window (includes sales tax & licensing):
Fleet outfitting of safety & back -up equipment
Total estimated cost:
$7,872.23
1,197.98
$9,070.21
RECOMMENDATION
Per the TMC, Committee approval is needed for any unbudgeted capital item. The
Transportation Committee is being asked to approve the purchase of the Special Events /
Volunteers' Support trailer in the amount of $9,070.21.
Attachments: Purchase Order No. PWG52701
Cargo Trailer Platform
Vehicle/Equipment Request Form
Photo of Utility Trailer
W:,Shared Copy Only Pat Info Memo Rec Trainer Unit 8000,docx
5
CITY of TUKWILA
PURCHASE ORDER
DEPT p W'
CODE 52701
THIS NUMBER MUST APPEAR
ON ALL PACKAGES, INVOICES,
AND CORRESPONDENCE.
6200 SOUTHCENTER BLVD • TUKWILA, WASHINGTON 98188 • (206) 433 -1800
VENDOR NAME & ADDRESS
TRAILER BOSS
7821 MAR!IN WAY E
OLYMPIA
WA 98516
VENDOR CODE
(FOR FINANCE USE ONLY)
11114/2012
n VERBAL QUOTE
n WRITTEN QUOTE
DATE
Jeff Morton
SHIP TO DEPT. TUKWILA, WA
STREET ADDRESS
QUANTITY
DESCRIPTION
FUND
DEPT
BASUB
ELEMENT
OBJ
SUB
OBJ
AMOUNT
NEW RC TRAILER FOR VOLUNTEERS
; 0 1 ,
0 2 .
; 9 4.4
$ 0.6
4.0
0
$7,872.00
#8000.
BASF UNIT + 0() (hit (ING =
$9,070.21
OTHER SOURCES
DEPARTMENTAL
APPROVAL
QUOTE
QUOTE
EXECUTIVE
APPROVAL
ACCOUNTING COPY
6
Unit: 8000
2012 RC TRAILER
2012 NEW PURCHASE, BUDGET TRANSFER RC
(NEED BUDGET LINE) TO 501.02.594.480.64.00
Vehicle
I Part #
Qty
r Description
Total Item Cost
2012 CARRY ON CARGO TRAILER
MODEL 7X14CGR, 15'4" TANDEM
CARGO TRAILER
1
Base vehicle
$ 5,600.00
30 AMP PANEL 2 -4' FLOURESCENT LIGHTS,
SHORE POWER CABLE 2 -110 VOLT INTERIOR
OUTLETS
$ 475.00
EXTERIOR OUTLET 110V
$ 125.00
WINDOW, 4, X 5'
$ 675.00
INCREASE TRAILER HEIGHT FOR WINDOW 12"
$ 280.00
Sub -total
$ 7,155.00
9.5% tax
$ 679.73
501.01.548.650.49.00
LICENSE
$ 37.50
501.02.594.480.64.00
BASE VEHICLE TOTAL
$ 7,872.23
501.02.594.480.64.00
G31 AGM BATTERY
$ 300.00
BATTERY BOX
$ 150.00
LED INTERIOR LIGHTS
$ 300.00
SOLAR PANEUCONTROLLER
$ 250.00
501.01.548.650.34.02
FIRE EXTINGUISHER
$ 21.00
BLOODBORNE PATHOGEN KIT
$ 18.92
FIRST AID KIT
$ 24.13
8
DECALS / GRAPHICS
$ 30.00
9.5% Tax
$ 103.93
OUTFITTING TOTAL
$ 1,197.98
In -house Outfitting Labor
$ -
Cost Summary
Base vehicle
$ 7,872.23
Outfitting
$ 1,197.98
Grand Total Capitalization
$ 9,070.21
Budget
(Over) / Under Budget
Outfitting Labor
Grand Total
Approvals
NOTE: All items listed are based on proper outfitting of this particular make, model and year of vehicle. All prices are based on supplier's
pricing at time of quote and is subject to change without notice.
Department Director's Signature:
r
Date: // f
Public Works Director's Signature:
j 114,hikt--N
Date:
Finance Director's Signature:
/'J)fi,C?.j/ i * c67
Date: `I -c Z
W:IPW LongIWPADMINIFIeet Services\Platforms1201212012 RC TRAILER UNIT 8000 NEW PURCHASE BUDGET TRANSFER Printed: 11/07/2012
I2
7
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Vehicle/Equipment Request Form
This form is to be used when requesting to add, replace, or transfer a vehicle or fleet inventory piece of equipment. Completed, approved forms are to be turned in to Fleet
Superintendent prior to the commencement of each bi- annual replacement process (April). Any m d cycle request must include a budget amendment request as well.
Request is for:
Replacement
Unit #(s) to Replace:
Existing Platform:
If YES, Platform Name:
YES
ddition
VEHICLE TYPE: Equipment Trailer
NO PROPOSED USE: Store and haul equipment and supplieb
if NO existing PLATFORM, Provide outfitting details below
PLATFORM NAME:
If NO existing PLATFORM, Provide outfitting detal s below
Transfer
Unit #(s):
FROM DEPT:
TO DEPT:
SPECIAL EQUIPMENT / JUSTIFICATION / NOTES:
The Parks & Recreation Department needs an equipment trailer to store and haul equipment and tools for volunteer events, and occasional use for special
events. Below is a list of items we have identified as being important-
Size: Approximately 16'
Wt: Dual axel
Wheels: Outside mount
Front Door: Passenger side, 4' wide (for easier in/out with equipment)
Rear Doors: Side by side (not ramped)
Windows: Side window opening (4' -5') - prop up for weather shield.
Interior. Plywood siding that can be custom equipped by Parks & Recreation Department staff for specific equipment.
Interior Lighting: Ability to power lighting without vehicle (trailer may be dropped off for usage and then picked up after event).
Interior Ceiling: Finished ceiling, no exposed studs or wiring.
Towing: Power tongued jack
Notes: With quote options please provide costs for annual maintenance and replacement.
DEPARTMENT DIRECTOR
H %My Documents \Fleet \Fleet FormsiVehicle Request Form
00
PUBLIC WORKS DIRECTOR
RECEIVED
OCT 242012
G. LONG SHOP
REV. 2' 03/03/2011