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Home My WebLink AboutSpecial 2014-05-12 Item 4 - Powerpoint Presentation - Facilities Needs Assessment and Feasibility Study Phase IICity of Tukwila Facilities Needs Assessment and Feasibility Study Phase 2 Facilities Assessment City Council Work Session May 12, 2014 mcgretwaffluER :111 BEAK L F L N ] STRATEGY ANALYSIS COMMONICATIGRS Introduction City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSION Presentation Process Refresher Phase 1 Refresher r► Phase 2 Process & Conclusions • Evaluation of Current Facilities • Evaluation Matrix • Staff Engagement • Square Footage Reconciliation ■ Phase 3 Preview b Review Project Workplan /Timeline DRAFT 5 -6 -2014 Process PHASE ONE What are the facilities needs? • Identify current use • Estimate current space needs • Project future space needs PHASE TWO How suitable are our current facilities? • Inventory existing facilities • Assess suitability for use • Assess condition N City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSION -1 -? PHASE THREE What's the best plan for uk s ila? DRAFT 5 -6 -2014 PHASE FOUR How do we get there? • Identify alternatives (buy, build, lease) • Assess alternatives • Identify the preferred approach • Phasing and Funding Plan 3 Phase 1 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSION DRAFT 5 -6 -2014 current use tttt f7C17Ial CIS= iirWt Estimate current space needs (2014) Facilities Planning Target (2040) 4 City of Tukwila Facilities Needs Assessment and Feasibility Study hase1 PHASE 2 WORKSESSION Projected Growth Trends 2013 - 2040 60,000 50,000 47,006 3,1,22 39,143 40,000 4 DRAFT 5 -6 -2014 30,000 18,000 19,091 19460 20,000 10,000 0 2007 200 20132015 21,512 EMPLOVIVIENT 22,492 23,472 49,979 24,452 2025 2030 2035 2040 5 Phase 1 Works Shops Fire Operations Police Community Development Parks & Recreation Administration Parks & Recreation Maintenance Public Works Administration Emergency Operations Center Mayor's Office Courts Fire Admnistration City Council Finance Information Technology Human Resources - 9,030 10,320 8,7081 9,836 7,300 7,478 7,095 7,579 6,032 6,032 5,483 5,483 1 5,029 5,715 * 4,515 4,999 1 1 4,440 4,440 1 3,870 4,354 1 1 2,580 2,903 1 1,290 1- 1,451 20,000 62,919 71,698 43,826 53,159 33, i 20 40,140 • Current Space Needs (2013) io Future Space Needs (2040) 40,000 60,000 80,000 Square Feet City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSION DRAFT 5 -6 -2014 0 4 6 Phase 2 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSION of Current Facilities ✓ Operating and Maintenance Costs ✓ Property Value ✓ Work Place Efficiency ✓ Facility Quality ✓ Location ✓ Public Image ✓ Customer Service ✓ Quality of Work Life ✓ Seismic Deficiencies ✓ Operational Flexibility ✓ Expansion Potential ✓ ADA Deficiencies ✓ Acoustics DRAFT 5 -6 -2014 Lily dfI ualagle fro.11a qoltMU *Atoll oast 1.111ll al I II (440) I4c.01041u.Wiwi Facility Evaluation Criteria 1 01ape sy klrri'embNl4 Ellsoloaalniporid hastntianialasis Candy Thenpe4elInac, mrAaWTILWngareagaf lcanLIVelrKredbyll srsem.experutt -r,cu file tusk toll and illuminate the huhinta these aipenser hyleallS rmiete in The Mi rmalehiclerurr tirlhn hu{ding nrrrdaasa and ¢Mkancy al Its 19m111g a rhifdrIAC srsvnu. 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City of Tukwila Facilities Needs Assessment and Feasibility Study ase2 PHASE 2 WORKSESSION -1-4- 4 —1 14d Facility Evaluation Matrix Tukwila Facility Needs Assessment and Feasibility Study Facility Evaluation Matrix Evaluation Criteria City Hall 1300 wilding Conn murky Center Parks & Golf Maintenance Minider Building , George ion Shops Building Fire Station 51 Fire Station 5 Fire Station 53 Fire Station 54 Property Staff Property Attributes Public & AtarketabiI ty Experience Operating /Main[. Cost TO 0 c n' 7 E i' 0f w w C12 73 m o C7 C e 0 0 Ill Ill -2 2 n 13 I M 2 -2 rn rl -2 -2 -2 1 I -2 -2 TT] 0 1 0 0 1 1 Custnrrler Service Quality of Work Life n g a O 1 0 O 1 0 1 -7 Seismic Deficiencies Facility Specifics Expansion Paten ADA Deficiencies El 0 m 0 0 m I - I 0 El 13 0 0 1 -2 I -1 IEI 0 0 0 0 Evaluation Tota is -17 7 RICE - MILE Purpose As part cif the needs assessment, we have assessed the suitability and condition of these City facilities, This assassihold Will help determine the City's plan for each of the facilities such as remodeling, selling, repo rposing, or reclevelvpFraeg.. Key Suitable Condition 1 0 1 1 2. Unsuitable Condition 8 Phase 2 Staff Engagement ■ Strategy • Drop -in workshops • On -line tools • Posted materials ■ Staff comments and recommendations ■ Additional feedback City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSION -1� Evaluation Criteria As part od the Needs AsfeSarneni. wr must assess the malabinity and candliion ud ate Oder reclaims Phis assq+rsment will /help detnrmme the City's In Mr each of the fauldles wets as remodelling_ seun& ^rIP1r+< Ylwn®. dr redersxlopinb. Please replay, the draft alsalyiis and der us know' d' You walk' rate anyttvng dfrierenl.iy5M whIM a7 .'t Aied.+mf t'i v.r +.:'- Zot 05, R▪ 1 Keir plum gggg Evaluation cd'HNI3 Operaiirtntalnt. oast Resale value at p*apLYnY Work process eirlclenoy 4 _ Facility PRAMS. Tr. La pyl¢IIo Image and reputation .•■ . Lk. Cu9lalnee Salmlae Z 2 11 ptuliryof work II12 • •,••- r= +L-1 AP-4 tr -his d�fJ r ScISmIC Delitlencies .t.,fer Operational flexibility Expansion potential ..sp •. Ys ugyrbNy 11: ADA Diellomnries AGOhmirs !.:� bllnin Pn..,4 q[4 nu.. + +r. I, hru■ el ■ ■ ■ 1 1 II II ® en 11 I.J ® ® II 11 ri E n ® ®imm ® ■r_T ® is ��EE • ■ •i ®® �..��6Y I'ea ® ECM] • • ■ ® ll ■ ® ■U ■•EE MI■■ ■ ■119EI®T. ■ . ■ ■ ■ ■ ® n i'. Irk ••••••191•110 I..II ■I--II ■--II ■ ■ ■ !III'- SI' -]'-r I�I91 ■ -. LLI I .IJ 111 ■■ II W e �. 11 9 Phase 2 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSION 1- Updated Current Space Analysis Existing 2013 Essential Government Services Fire, Police, Finance, Mayor's Office Council, Courts, City Clerk, DCD, HR, IT, Public Works, City Attorney Community Supporting Facilities Cultural and Community Centers, Park Restrooms and Shelters, Golf Course Associated Structures, etc. Total Sq. Ft. 144,044 88,248 Needs 205,237 88,248 2040 Needs 235,567 88,248 232,292 293,485 323,815 10 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSIONti-4 -- What's the best plan for Tukwila? PHASE 3: ASSESSING ALTERNATIV Establish evaluation criteria 434--"1111•■ Identify Alternatives Assess Alternatives ALT �u1u�u1u�mluitli��ou1111iri ✓x00 0x0✓ Preferred Development Option O ✓x0 41r. Community Outreach 11 Work.Ian City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSION C 4 2013 2014 July Aug Sept Oct Nov Jan Feb March April May June Jufy August Sept Oct fii'(i�Id'F!U1z[�fTtl eI1 i PHASE ONE; ASSESSING FACILITY NEEDS aPM Team 7/16 ADepartment Heads Kick -Off 7122 Steering W W Steering Cmte #1 Cmte #2 8/23 9/13 counciInrember [olio-views • • s ■ i f i Compile I nforrnat an -En ExrsI1ing Foci lines lAssess CL rrerrt SpaEr Needs Operatini. & Project f=uture Spac,1 Needs Capital F unding SILJatian Assessment r'4ign E -gei;ement Plan r 3 About the project 1. Inventory of Existing Facilities 2. Operating & Capital Funding Situation Assessment 3. Currant Spam Needs AESessment 4. Outreach & E igagerneril Plait Steering umte #3 12/23 Council WA Sessions: Sess an 1113 PHASE 1WD ASSESSING CONDITION & SUITABI _ITV PM Team 2/12 v- Staff Feedback Steering Cmte #4 W 4/2.r3 AESE5s far +lies Suitabi itv 1 PHASE THREE: IDENTIFYING ALTER NATIVES PM Tearn WStearns? Cmte #5 1, PHASE FOUR: PH4SING & FUNDING PLAN PM Team ADepa tment Head Workshop Steering A Steering Cmte tt6 1W Cr-rite #7 rldenti'ty Facilities Cations 1Qptions Matrix 11 Risk A.-. ss.rnerrt 1 hundine Fan 'hosing & PnarItizaticn Plan, Coupe it 4trork Check -in Sest:len 4114 " -- 5/12 - What arc �t the need:,; 1. Assessment of existing tar. lilies suability and ccr dition. 1Ntxk ri Work Session Session Community Workshop Work is l ra Session Plan 51 Overvi eW 1, Preferred Alternative 1. Risk Assessment 2. Phasing & Fund- ing Plan 3. Daft Report 4, Final Report 0' O Updated Council Meeting Plan 12 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 2 WORKSESSION Guidance?