HomeMy WebLinkAboutTrans 2013-06-25 Item 2A - Grant Acceptance - State Regional Mobility Grant for Tukwila Urban Center Pedestrian-Bicycle BridgeTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director 496ij
BY: Cyndy Knighton, Senior Program Manager
DATE: June 21, 2013
SUBJECT: Tukwila Urban Center — Pedestrian /Bicycle Bridge
Project No. 90510403
Acceptance of Grant
ISSUE
City acceptance of a State Regional Mobility grant in the amount of $6,870,000 awarded to the Tukwila Urban Center
— Pedestrian /Bicycle Bridge over the Green River Project.
BACKGROUND
In October 2012, Council authorized staff to submit a grant application to the Washington State Department of
Transportation Regional Mobility program for right -of -way acquisition and construction of the TUC Pedestrian/ Bicycle
Bridge. This grant application was successful and has been incorporated directly into the Washington State biennial
budget. According to CIP Policy, staff must get approval from the full Council before accepting grants.
Design is underway and the 30% plans have been completed and reviewed by staff. Environmental review and
permitting are also underway and full design and permitting is expected to be completed by March 2014. Right -of -way
acquisition can take a year to acquire and the City could start on this process later this year. Construction is currently
anticipated to be over an 18 -24 month period to coordinate with fish windows and other restrictions associated with
working over the Green River.
DISCUSSION
The Regional Mobility Grant Program requires a local match of at least 20% of the total cost of the project from direct
contributions. City funds, park impact fees, and other future grants can be used as match, as well as staff salaries and
past expenditures, including previously awarded grants for the design work. The Regional Mobility Grant is a 4 -year
award over two state biennial budgets. The award for the 2013 -2015 biennium is $4.6M and the continuing award into
the 2015 -2017 biennium is for $2.2M. This is very similar to the awarded grant for the Transit Center Project from the
same agency.
FISCAL IMPACT
On the attached 2013 CIP page 12, only $810,000 is
shown from park impact fees, although the park impact
fee schedule includes up to $1,600,000 to be utilized
for the Pedestrian Bridge Project. If the park impact
fees were increased to reflect the full $1,600,000, the
City's General Fund's contribution could be reduced to
$252,000.
RECOMMENDATION
Phase
Amount
Funding Source
Amount
Design
$1,633,833
Awarded Grants
$1,496,833
General Fund
102,000
Park Impact Fee
35,000
Right of Way
$1,100,000
Regional Mobility
$870,000
General Fund
140,000
Park Impact Fee
90,000
Construction
$7,485,000
Regional Mobility
$6,000,000
General Fund
800,000
Park Impact Fee
685,000
Total
$10,218,833
Total
$10,218,833
Council is being asked to formally accept the State's Regional Mobility Grant for the Tukwila Urban Center —
Pedestrian/Bicycle Bridge Project in the amount of $6,870,000 and consider this item on the Consent Agenda at the
July 1, 2013 Regular Meeting.
Attachment: May 28, 2013 E -mail Notification of Award
Excerpt from the 2013 -2015 LEAP Transportation Document (ESSB 5024)
2013 CIP page 12
W: \PW Eng \PROJECTS\A- RW & RS Projects \TUC Ped Bicycle Bridge (90510403) \Grants \INFORMATION MEMO - Grant Acceptance Regional Mobility Award.docx
1
Cyndy Knighton
Prom: Eldridge, Mark <EldridM@wsdot.wa.gov>
Sent: Tuesday, May ZELZ0l3ll:33AM
To: Morrison, David; Dong, Jonathan; Kirk McKinley; Cyndy Knighton;
dianas@kitsaptransit.com; Barb Hunter (bhunter@piercetransit.org); Overby, Monica;
Wolterink, Lisa; Otterstrom, Karl; Howell, Gordon; Marcia Smith
(msmith@skagh1ransit.o»g);stevemeU0pdsidgefie|dmm.usHeffennar\Petec
(melissa.cauley@commtrans.org); Kathryn Rasmussen; DBloom@intercitytransit.com;
(BHo|man@intercitytransitzwm);'dorindazosta@seatt|eguv'
(dorinda.costa@seattle.gov); Chuck Green ([huckGKpc-tranong); ju|ies@c-ten.o»g; Kelly
Hayden (khavden@pierce{mnsito»g); 'Barb Savary' (savary@islandtransit.org);
madams@piercetransit.org; (kmcmullen@bft.org); Suing, Troy; Futrell, Kevin
(Kevin.Futrell@yakimawa.gov); dcl@bft.org; AFreeman@intercitytransit.com; Martha
Rose; Dale O'Brien; (manciaC@ridewtazom)(maoia[Kpridewtazom)
Cc: Rutledge, Nicole; Eldridge, Mark
Subject: Regional Mobility Grant Projects for 2013-2015
Welcome!
You're receiving this email because your project(s) has been selected for funding by the Washington State Legislature for
the 2013'2015 biennium. It's been almost a year since the call for new project went out and a lot of energy has been
expended getting to this point, well done!
Now that the project list is complete WSDOT staff will be preparing contracts for each new project. We will also be
preparing contract amendments for the continuing projects. I anticipate they will be ready and in your hands by the end
mf]une.
So what happens next? I have a few helpful hints and reminders to pass along:
• Please review your project schedule and make sure it's up to date. If it isn't, then please send me a revised page
by June 10th
• Please review your planned expenditures by quarter. If that needs to be updated, then please have that to me
bv June 1nm.
• Any expenditure made on the project before June 30, 2013 can be counted towards your match requirement,
but not eligible for reimbursement.
�
For four year projects make sure your scope of work will get you to the minimum milestones for continued
funding in 2015-2017 biennium. The grant application guide describes the minimum milestones.
• Starting July 1, 2013 any eligible project expense is eligible for reimbursement regardless when the contract is
signed.
• A project Performance Measurement Plan (PMP) is required to be reviewed and approved by WSDOT before a
reimbursement request will be processed and check cut. There are examples of past project PMP's on the
Regional Mobility web page copying is encouraged. Janice Helmann will help you prepare the PMP and will also
be the one reviewing and approving. As you may recall Janice is the person you sent your Year 1 and Year 4 VT
and VMT reduction to in Step 1 of the grant application process. HelmannJ@wsdot.wa.gov 206-464-1284. You
can start on this now and beat the rush.
• The project scope you included in your grant application is what we expect you to build or provide. If the
project scope must change for some reason you must contact me immediately.
• If you're project cost comes in 10% lower than you anticipated you must contact me immediately.
2
• When you do send us a reimbursement reques please make sure its painfully easy for us to track the
expenditures. Some of the reimbursement request are several inches thick and we don't know what numbers
your taking from where. Please use highlighter, sticky notes, a spreadsheet anything to help us follow the rabbit
trail. It will get done faster and you won't get a phone call from us.
�
The supporting documentation you send should add up to the total expenses on the reimbursement form (we
will send each grantee a custom Reimbursement Request form).
w A project that has more than 20Y6 local match can bill the grant at 100Y6. A project that has 2096 local match
must bill the grant at 80% of the eligible expenses.
• Please use the Regional Mobility Grant funds early, because you don't have to deal with reappropriation
requests and accruals. This will make all our lives easier, but if you can't that's fine too.
w
A grantee must bill the grant at least quarterly. Someplace it says a grantee can't bill more than once a month,
but I say bill as often as you need to. The caveat is, please make sure it's for a reasonable amount ($2,000 or
more), because they take time to process and we don't have as many staff as we used to.
The first and mos important thing I do as grant manager is to help you complete your project on time, on budget, and in
scope. The other less glamorous thing deals with accountability and reporting.
Call us any time you have questions. We will do everything we can to help you! I plan to schedule a meetings with each
of you over the next few months, because I want us to get to know each other, and you're projects in more detail.
Mark Eldridge
Regional Mobility Grant Program Manager
Park and Ride Lot Program Manager
360'705'7273
2
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LEAP Transportation Document 2013-2 as developed April 23, 2013
ALL PROJECTS
Public Transportation (V)
(Dollars in Thousands)
-- Fund Source -- Total
Bin Project Leg Dist TPA Nckl Othr 2011-13 2013-15 2015-17 2017.19 2019-21 2021-23 2023 + (incl. Prior)
016 20130031 Island, Skagit and Whatcom Transits. Tri County 10.38 0 0 El 0 2.300 0 0 0 0 0 2,300
Connector
017 20130100 City of Tukwila, Urban Center Pedestrian Bridge I I 0 0 IT (1 4,600 2,270 0 0 0 0 6.870
Contingency (Unfunded) Regional Mobility Grants
0 24,409 10,353 0 0 0 0 34,762
001 20130019 Sound Transit, Tacoma Trestle Replacement & 27 0 0 El 0 7,000 0 0 0 0 0 7,000
Capacity Improvements
20130101 Kimp-Transit.5R-305-1nterchange 23 0 0 g 0 2.326 00 00 0 2,326
Improvements at Suquamish Way Park an
(103 20130101 King County Metro, Nonhgate Transit Center 43 0 0 El 0 1,187 2,313 0 0 0 3,500
Redevelopment
004 20130104 Spokane Transit. West Plains Transit Center 06, 07 0 0 El 0 1,600 6.400 0 0 0 0 8,000
005 20130105 King County Metro. Madison Street Corridor 43 0 0 l5 (1 2,440 1,640 0 0 0 0 4,080
006 20130026 City of Mukilteu, Mukilico Multimodal 21 0 0 Pl 0 1,00(1 (1 0 0 0 0 1.000
Pedestrian Bridge Project
007 20130106 City of Kenmore. SR 522 West A (61st Ave NE 46 0 0 g 0 5,202 (1 0 0 0 0 5.202
to 65th Ave NE
008 20130108 City of Langley, Port of South Whidbey Park and 10, 21 0 0 IT 0 2.634 0 0 0 0 0 2.634
Ride facility with ,Sunda
009 20130110 Clallam Transit. Kitchen Dick/Highway 101 24 0 0 0 300 (1 0 0 0 0 300
Park and Ride
010 20130112 Jefferson Transit, Jefferson Healthcare Transit 24 0 0 IT 0 160 0 0 0 0 (1 160
Bus Pullout and Shelter
011 20130113 River Cities Transit, Transit Service 19 0 0 IT 0 560 0 0 0 0 0 56(1
Improvements
ESSB 5024 Striking Amendment Page 36 of 47
Version: 131...EGRAR
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
PROJECT: Tukwila Urban Center - Pedestrian/Bicycle Bridge Project No. 90510403
DESCRIPTION: Construct a new pedestrian/bicycle bridge over the Green River.
Pedestrian/bicycle connection between Tukwila's Urban Center and commuter rail/Amtrak station. Supports
JUSTIFICATION:
local and regional goals and policies regarding land use and transportation in Urban Center.
Pedestrian System Report identified the optimal location for bridge crossing to be south of the Best Western
STATUS: Hotel. Type, Size, and Location Report was completed in 2011. Council approved a design of a twin-tied arch
bridge with no accommodation for a future bridge crossing over West Valley Highway.
MAINT. IMPACT: To be determined.
Design grants: State Enhancement for $1 90k & $500k, Transit Oriented Development (TOD) planning grant
vf$55k, and Federal CMAO grant of$7sO.83a. Council approved submitting the application for the vVSDOT
COMMENT'
'
Regional Mobility grant in October 2012. Project is on Park Impact Fee list with funding of $2 million with an
80%/20% split.
FINANCIAL Through Estimated
in $000's
2011 2012 2013
2014
2015
2016
2017
2018
BEYOND TOTAL
EXPENSES
Design
267
195
1.171
1,683
Land(RNO
1.100
1.100
Const. Mgmt.
1,000
1.000
Construction
0,485
6.485
TOTAL EXPENSES
267
195
1,171
1.100
7,485
n
0
0
10,218
FUND SOURCES
Awarded Grant
245
130
1.121
1,496
Proposed Grant
870
6.080
6.870
Mitigation Actual
0
Park Impact Fees Expected
35
90
685
810
City Oper. Revenue
22
65
15
140
000
0
0
0
0
1.042
TOTAL SOURCES
267
195
1,171
1.100
7,485
0
0
0
0
10.318
oject Location
2013 - 2018 Capital Improvement Program
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