HomeMy WebLinkAboutTrans 2013-06-25 Item 2D - Contract Supplement #19 - Tukwila Urban Center Transit Center / Andover Park West with IBI GroupTuk
T 0 A
TO: Mayor Haggerton
FRO : Bob Giberson, Public Works Director
BY: Cyndy Knighton, Senior Program Manager
DATE: June 21.2013
SUBJECT: TUC Transit Center/Andover Park W Widening
Project Nos. 90610402 and 98810404
Contract No. 06-019, Supplemental Agreement No. 19
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ISSUE
Supplement to the IBI Group Contract No. 06-019 for the combined Tukwila Urban Center Transit
Center and Andover Park W p jects in the amount of $23,650.
BACKGROUND
In February 2006, IBI Group was retained by the City to begin design of the Tukwila Urban Center
Transit Center on Andover Park W. The Transit Center's Concept Plan was completed in December
2006. Due to the overlapping design needs of the Transit Center and Andover Park W widening
projects, the p jects were combined under the IBI Group contract. In addition, the Andover Park
W/Strander New Water Main project was |o1er added as the work was also within the same project
limits. Design of the TUC Transit Center is complete and the current estimated ad date for construction
is Fall 2013. Time delays have been due to protracted right-of-way negotiations.
DUSCUSSUON.
As a result of right-of-way negotiations with Open Frame, additional design work is required to modify
landscape medians which were previously designed to the 100% level. Further design work is also
required as a result of right- negotiations, modifying the northern d of the Open Frame
site. This supplemental agreement is to cover additional design work in the amount of $14'800.
Although the work is for design, funding will come from right-of-way since that is the general purpose.
AddiUonaUy, this work is a reimbursable cost from the awarded Regional Mobility Grant.
The remaining work as part of this supplemental contract is to address signal detection issues which
were identified late in design work already completed. The original intent was to reuse the existing
detection and pedestrian call buttons and signal heads. The detection cannot be reused and additional
design is required to avoid change orders during construction. With these changes, it is prudent to
upgrade pedestrian call buttons to meet future ADA standards, including new audible call buttons and
count-down signal heads. This signal work is in the amount of $8,850.
FINANCIAL IMPACT
Funds are available in the right-of-way portion of the p ject budget.
RECO&N&NENDATUON.
For information only.
Attachment: 2013 CIP PAGE 19
Budget Sheet with all 3 Projects
Supplemental Agreement No, 19
wAPWsng\ PROJECTS \A- FIW 8, RS Projects\Transit Center (90610402)1Design\INFO MEMO Supp AG #19 tor TC 6-25-13 gl.docx
27
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
PROJECT: Tukwila Urban Center - Transit Center Project No. 80010402
DESCRIPTION: Design and construct a Transit Center for the Tukwila Urban Center (TUC).
High transit ridership and bus operations warrant conversion of the existing bus stops on Andover Park West to
a Transit Cenm,Thocunnn\fooi|�esoneinodoqu�oinnizomnd|ooaUunmoemaMmmope��onoondtnono�
JUSTIFICATION:
Center.
riders. City policy encourages the use of transit, and mitigation dollars and parking supply decisions have been
made based upon the expected improvements to the transit center.
Design completed in 2012. Construction to begin in 2013 and operational by 9/28/13 to coincide with
STATUS:
the new F-Line Rapid Ride.
MAINT. IMPACT Minimal to moderate, depends on final maintenance agreement with Kin County Metro.
TDO grant of$468h with mitigation from VVontfiold8/C Mall of $500k for parking variance. WSDOT Regional
COMMENT: Mobility Grant of $4.7m with $3.9m in 2011-2013 and $835k in 2013-2015 with a required match of 20% that
can include past expenditures, other grants, and ROW value of land dedicated by Westfield.
FINANCIAL Through Estimated
in $000's
2011 2012 2013
2014
2015
2016
2017
2018
BEYOND TOTAL
EXPENSES
Design
411
603
53
1.067
Lmnd(R/W)
347
49
863
1.259
Const. Mgmt.
550
550
Construction
4.664
4.664
TOTAL EXPENSES
758
652
6.130
0
0
0
0
0
7.540
FUND SOURCES
Awarded Transit Grar
127
341
468
Awarded Mobility Grant
4,735
4.785
Mitigation Actual
500
500
ROW Donation
343
343
City Oper. Revenue
(212)
311
1,395
0
0
0
0
0
0
1.494
TOTAL SOURCES
758
652
6.130
0
0
0
O
0
0
7.540
on1x'zn1x Capital Improvement Program
18
28
TUC Transit Center and Andover Park W Street and Water Improvements
Transit Center
Design 90610402.1000.100
ROW 90610402.2000.100
C Mgmt 190610402.1500.100
Construct t90610402.3000.XXX
Budget
1,067,000.00
1,259,000.00
2006-2010
271,301.19
2011
134,947.47
8,349.20
2012
547,086.00
55,662.06
2013
38,977.64
443,273.95
2,326,000.00
550,000.00
4,664,000.00
271,301.19
143,296.67
602,748.06
482,251.59
5,214,000.00
7,540,000.00
271,301.19
143,296.67
602,748.06
482,251.59
Andover Park W Street Improvements
Design 98810404.1000.100 411,000.00
ROW 98810404.2000.100 80,000.00
491,000.00
C Mgmt 98810404.1500.100 163,000.00
Construct 98810404.3000.XXX 1,596,000.00
77,490.64
43,483.65
266,328.25
16,251.37
77,490.64
43,483.65
282,579.62
41,182.93
5,642.96
46,825.89
1,759,000.00
Andover Park W Water Main
Design 99840105.1000.100
C Mgmt 99840105.1500.100
Construct 99840105.3000.XXX
2,250,000.00
165,000.00
177,000.00
1,212,000.00
77,490.64
197.03
43,483.65
2,229.05
282,579.62
106,027.45
46,825.89
18,040.25
1,389,000.00
Grand Total
1,554,000.00
197.03
1,344,000.00 1 348,988.86
WAPW Eng PROJECTS1A- RW & RS ProjectsViransit Center (g0610402)\ Design \ Project Accounting & iBt 6-i 2-13.xlsx
2,229.05
106,027.45
18,040.25
89,009.37 991,355.13 47, 7.7
2014 2015
Paid to Date
Remaining
992,312.30
507,285.21
74,687.70
751,714.79
,499,597.51 26,402.49
826,402.49
428,485.47
21,894.33
(17,485.47)
58,105.67
450,379.80
40,620.20
40,620.20
126,493.7
38,506.22
126,493.78
38,506.22
2,076,471.09 905,528.91
SUPPLEMENTAL AGREEMENT NUMBER 19
TO
CONSULTANT AGREEMENT NUMBER 06-019 (5)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein-after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center Project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $23,650 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1,710,922.
DATED this
CITY OF TUKWILA
day of
Jim Hagg , Mayor
ir
, 20
CONSULTANT
By:
Printed Name: Cl—t-3 L ot_ --e__
Title:
30
ATTACHMENT A
TUKWILA TRANSIT CENTER AND ANDOVER PARK
WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
SCOE'E 0 ; litIORK„
PANY 31„, .2013
IBI
GROUP
31
181 GROUP SCOPE OF WORK
May 31, 2013
PHASES 2 AND 3: ADDITIONAL SERVICES 1
SCHEDULE AND FEE 4
Page i
32
181 GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
PHASES 2 AND 3: ADDITIONAL SERVICES
The Tukwila Transit Center and Andover Park West Improvements (TTC /APW) scopes of work
have been expanded to provide additional services that have been identified during Phases 2 and
3. During the development of the civil design, additional design services are required for preparation
of signal improvements at Baker Boulevard including countdown timers and updates to the
pedestrian access ramps and pedestrian push buttons to meet current ADA guidelines. Additional
design services for replacement of the existing traffic loops scope was expanded to include field
investigation of existing infrastructure, new loops and infrastructure as directed by the City to
maintain the functionality of signal detection systems. Additional work was identified during Task 15
Right of Way Acquisition services to include redesign of the median on Andover Park West to
accommodate changes to existing driveway configurations on the eastside and mitigate impacts
caused by the proximity of the new transit center bus pull -out lane.
The following additional services have been identified, covering in general:
• Additional field work and design for signal detection systems at Baker, Strander and
Tukwila Parkway to minimize construction impacts of utility conflicts.
• Additional design of new signal countdown timers and new pushbuttons at Baker
Blvd. to minimize construction impacts with other utility work in the vicinity.
• Additional design services including stormwater review and reassessment, median
redesign and additional landscaping, electrical and civil design changes for the
driveway reconfigurations.
IBI Group management and oversight for all activities are included in the tasks under which the
work will be completed.
The following scope describes the work to be conducted, assumptions and deliverables to be
provided.
1:1onstructi
As Identified in the previous scope of work submitted for Additional Services, this task includes
design development (60 %) and final (100 %) design plans and specifications for civil, urban design,
landscape architecture, ITS /communications, and electrical systems.
During the 100% design process, new issues and conflicts have been identified.
ASSUMPTIONS
• Design revisions will be incorporated into the final bid documents. If this cannot be
achieved due to schedule constraints, the design revisions will be included in a single
bid addendum.
WORK ACTIVITIES
11.8 Existing Detection
May 31, 2013
IBI
GROUP
33
161 GROUPSCOPE OF WORK
City of Tukwila
TLIKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
The previous work include design of new loops to replace the existing traffic loops in kind
and reuse the existing infrastructure of conduits and junction boxes. It was identified during
the development of the signal design plans that the existing traffic loop layout does not meet
the current City standard for traffic signal loops. Additional work includes fie|dinvestigation pf
existing loop locations at Strander, Baker and Tukwila Parkway as there is limited
documentation of the existing infrastructure and coordination and review with City Signal
technician of plans and infrastructure. Investigation of conduit pathways, loop cable routing
and new infrastructure requirements will be reviewed In the field to minimize conflicts during
construction. Channelization plans will be modified to show additional junction boxes and
conduit, new cabling to controller cabinets and coordination with City staff on usage of
existing junction boxes where possible and compliance with City standards. Specifications
and bid items will be prepared.
11.9 Signal Design
Work includes the modification of Plans and Specifications for integration of new countdown
pedestrian signal heads and Accessible Pedestrian Signal (APS) pedestrian pushbuttons to
upgrade the Baker Blvd Intersection to current ADA guidelines where possible. Work includes
review of the Manual on Uniform Traffic Control Devices (MUTCD) for clarification of
requirements and/or recommendations for APS pushbuttons for discussion and coordination
with the City. Field review and verification will be performed to minimize conflicts during
construction of new pedestrian signals and ramps with existing junction boxes and signal
poles. Verification and replacement of City supplied material product recommendations for
both APS pedestrian pushbuttons and countdown pedestrian signal heads will be reviewed
for compliance with currently available models. Plans and specifications will be prepared for
the design of the new pushbuttons and countdown head timers as well as coordination and
integration of a video detection controller system for the signal at Andover Park W and
Tukwlla Pkwy for temporary video detection during construction.
Additional coordination with PSE on the location of signal loop conduit shown on the Plans to
accommodate the new location of a PSE power vault will be required.
Specifications and bid items for signal improvements will be on three bid schedules, based on
the location of the signal work.
DELIVERABLE(S)
Final Plans and specifications will include updates to design with the incorporation of
the tasks Identified above or incorporated into a single bid addendum.
"task '12a Cost Estirnatus
Cost estimates will need to be updated to reflect the design revisions outlined in this Scope of Work
for tasks 11 and 15. The bid items, bid schedule, Division 10 and the construction estimate will be
updated to include the revisions.
ASSUMPTIONS
• Information will be prepared in WSDOT format for Unit Price bidding.
May 31, 2013
Page 2
34
IBI GROUPSCOPE OF WORK
May 31, 2013
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
WORK ACTIVITIES
12.2. 100% Cost Estimating
The Consultant will update the current cost estimate and other deliverable documents as
described in the deliverables list below based on the civil, electrical and landscape design
revisions detailed in this Scope of Work.
DELIVERABLE(S)
• Unit price construction cost estimates
• Updated Division 10
• Updated Bid Schedules (3)
Task ROW Actium
The ROW Acquisition scope of work was added during Phases 2 and 3 Additional Services to
provide assistance to the City for ROW acquisition services. During the acquisition negotiations with
property owners additional services were identified for the modification of driveways on Andover
Park West and for a driveway connection between two adjacent properties. Upon further discussion
with the City and property owners additional design services were identified for construction and
modification of the driveways including civil, landscape and electrical design.
ASSUMPTION(S)
• All utilities easements, permits, and clearing will be handled by the City.
WORK ACTIVITIES
Work will be In accordance with the WSDOT Local Agencies Guidelines and by reference the
WSDOT Right of Way Manual.
15.3. Andover Park West Median Modifications
As part of the Phases 2 and 3 Additional Services, the City identified a need to mitigate
access impacts from the proximity of the new transit pull -out lane to the southern driveway to
the Open Frame site. Design will include reconfiguration of the median north and south of the
access to provide full access to the northern driveway to the Open Frame site with medians
to maintain safe and orderly vehicle movements while restricting unsafe movements from
nearby driveways to other businesses. This will include revisions to civil, landscape, irrigation
and electrical plans and specifications as identified below.
15.3.1. Civil
Updates to the civil plans and specifications to address access management to
the Open Frame site. This includes reassessment and updates to the
stormwater requirements and calculations and attendance at meetings with
property owners and the City to discuss modifications to access and
alternatives. Exhibits of design alternatives will be prepared for discussion and
Page 3
35
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
review. Preparation of additional revisions for PSE vault relocation, cost
estimates and preliminary parking modifications to the parcels will be prepared.
15.3.2. Landscape
Preparation of updated design of the landscape and irrigation plans and
specifications to address the modifications to the median for access
management.
15.3.3. Electrical
Preparation of updated design of street lighting to address modifications of
driveway access, and revisions of the median. Electrical plans will be updated
to include the revisions.
DELIVERABLES
• Updated plans and specifications with the above revisions to be included in the Bid
Set or an Addendum as schedule allows.
SCHEDULE AND FEE
Phases 2 and 3 Additional Services work will begin upon approval by the City. Bid and
Construction Support as defined in the Phases 2 and 3 Scopes of Work dated November 11,
2011 will be finalized and submitted to the City in a future submission.
The fee for the project has been prepared for the tasks outlined in this document for
Additional Services.
The estimated fee for the work is summarized below:
TTC /APW improvements Additional Services: Roadway Task 11 $6,240
TTC /APW Improvements Additional Services: Roadway Task 12 $2,410
TTC /APW Improvements Additional Services: ROW Acquisitions Task 15 $14,800
Total fee including reimbursable expenses: $23,650
May 31, 2013
Page 4
36
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
A.P PEI N DIX
FEE SUMMARY
May 31, 2013
37
IBI
GROUP
Tukwila Transit Center and Andover Park West
Phases 2 and 3: Additional Services
Exhibit B - Project Budget
2013-06-03
IBI Group
Additona S
KPFF - Civil 'Nakano
Tres West
Total Hrs
byTask
Fees by Task
Task 11: Co
n Documents (60% and 100
Civil
11.8 Existing Detection
11.9 Signal Design
Landscape Design
Urban Design
Electrical
ITS/Signals
6
6
20
24
Sub-total Task 11
5
$6 240
Task 12: Cost (60% and 100
12.2 100% Cost Estimates
8
Task
ay-RkihtofEn
Sub-total Task 12
8
2 410
.4 APW Median
on
2
62
2
32
34
ub-total Task
28
82
2
32
4,800
Firm Sub-to Is 181 Group
Hours 44
Fee $4,340
Reimbursables $50
Fee + Reimbursables $4,390
TTCAPW_Add-Srv_Master_2013-06-03.xlsx
KPFF - Civi
114
$13,750
$50
$13,800
Nakano
14
$1,450
$50
$1,500
Tres We
$3,910
$50
$3,960
PROJECT TOTALS Hours
Fees
Reimbursables
TOTAL PROJECT COST
2013-06-06 5 24 PM