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Home My WebLink AboutTrans 2007-01-22 Item 3A - Agreement - 2008 Overlay Program Consulting with KPG Inc Attachment III.A. INFORMATION MEMO To: From: Date: Subject: Mayor Mullet Public Works Director January 17, 2007 2007 Overlay Program - Consultant Selection, Scope of Work, and Fee Estimate ISSUE Select a consultant to provide design and PS & E for the City's 2007 Overlay Program. BACKGROUND Task 1 The C.I.P. includes the Annual Overlay Program to provide repairs and overlays on the City's street system. The 2007 list of projects includes: Street From To 1. S 158th St 4200 Ave S 47th Ave S 2. S 156th St 44th Ave S 47th Ave S 3. 44th Ave S S 156th St S 158th St 4. 47th Ave S S 156th St S 158th St 5. 33rd Place S S 140th St 33rd Ave S 6. 48th Ave S Macadam Road S 134 th Place 7. S 136th St Macadam Road 48th Place S 8. 48th Place S 48th Ave S S 136th St Task 2 The hillside below Slade Way has experienced sloughing in the past year that should be stabilized. Options will be prepared and reviewed for construction with the 2007 Overlay Program. Task 3 The intersection of Boeing Access Road / East Marginal Way was advertised in 2006 for overlay and repair using federal funds. All bids were rejected. This project will be reviewed, updated, and re-bid as a separate project. Task 4 The Pavement Management System program will be updated to reflect current conditions. I Mayor Mullet Page 2 January 17, 2007 ACTION TAKEN Three fInns were short-listed from the City's consultant roster of fIrms that indicated they provide expertise in pavement design, overlay design and pavement management. All three fInns were rated based on the expertise and experience necessary to perform the work. KPG, Inc., was selected as the most qualifIed (see rating sheet attached). KPG, Inc., has provided design and construction services for the City in past years. A draft Scope of Work and Fee Estimate are attached. RECOMMENDATION Approve the selection of KPG, Inc., as the 2007 Overlay Program design consultant and authorize the Mayor to execute a contract with KPG, Inc., in the amount of $79,793.00. attachments: Map, Rating Sheet, Scope of Work, Fee Estimate (p:Proje.:ts\A- RW & RS Proje.:ts\07RWOI1JXf1 Omlay\ConSelctfor2OO7) 2. 2007 Overlay Projects January 17, 2007 Vicinity Map 3 CONSULTANT SELECTION 2007 OVERLAY PROGRAM W&H David Evans Pacific KPG & Associates Project Manager 1 1 1 Pavement Design I Rehabilitation Repair Experience 2 1 2 Agency Overlay Program Management 1 1 1 Tukwila Overlay Program Knowledge 1 1 2 Pavement Management System Experience 3 1 3 Expertise Using Federal Funds 1 2 2 TOTALS 9 7 11 Score consultant 1 to 4, with 1 being highest and 4 being lowest. Lowest score is consultant ranked highest. If KPG ENGINEERS ARCIDTECTS IAL"IDSCAPE ARCHIIECTS 753 9th Avenu~ N Seattle. W A 98 109 TEL 206/286-1640 FAX 206/286-1699 January 15, 2007 Mr. Robin Tischmak, P. E City of Tukwila Department of Public Works , 6300 SQuthcenter Blvd. Tukwila, WA 98188 Re: 2007 Overlay Program Dear Robin, KPG is pleased to submit to you the attached scope of work and hour and fee estimate for the referenced project. The work scope includes preparation of plans, specifications and estimates for the 2007 overlay progrcfm (:3" sites'total),stabiIization design on Slade Way, as well as ' repackaging' of the EMW/BAR intersection improve'ments for bid. Also included is a $10,000 allowance for pavement management support by Pavement Engineers, Inc. Our total estimated fee for this work is $79,793, which is approximately 8% of the anticipated construction budget of $980,000. We are ready to start immediately on these projects. Please feel free to contact me at 206-267- 1052 if you should have any questions or would like to discuss this proposal. Very Truly Yours, / ~ Nelson Davis, P.E Project Manager 5 Exhibit A City of Tukwila 2007 Overlay Program Scope of work January 16, 2007 TASK 1 - 2007 OVERLAY PROGRAM The Consultant shall prepare final Plans, Specifications and Estimates for the following overlay projects: CJ The 'Loop' CJ 48th Avenue S/S 136th Street CJ 33rd Place South S 156111 Street, S 158111 Street, 44th Ave S, 47th Ave S East of Macadam to existing butt joint I dead end 33rd Avenue S to S 140th Street The Consultant shall provide all necessary field reviews, base mapping, and utility notification required to complete final bid documents. 40 copies of the final bid documents will be provided to the City for bid advertisement. Interim review submittals (10 copies) will be prepared at the 90% stage of plan completion. The Consultant shall also prepare'the bid tabulation, check low bidder(s) references, and provide a recommendation for award to the City. Permitting, environmental documentation, geotechnical review, or stormwater detention and water quality have not been included in this scope and estimate The Slade Way slope stabilization project (Task 2) will be included in the bid documents for the 2007 Overlay Program_ Some sites may be bid as alternates based on available budget and other considerations at the discretion of the City. TASK 2-SLADE WAY SLOPE STABILIZATION The Consultant shall prepare final Plans, Specifications and Estimates for stabilization improvements on the Slade Way embankment and roadway edge_ Stabilization improvements will include review of geotechnical infonnation prepared by others, preparation of cost opinions for up to three (3) alternatives, and design of the preferred alternative. This scope of work assumes that the alternatives will be reinforced earth or similar and does not include analysis or design of structural solutions such as soldier pile or cantilever concrete walls_ Existing AutoCAD topographic base maps showing all utilities, contours, and right of way location will be provided by the City, Previous geotechnical studies will also be provided by the City and are assumed to contain sufficient information for preliminary design of the 3 alternatives. We have included a $5,000 allowance for geotechnical services which may be required for final design of the preferred alternative. This project site will be bid as part of the 2007 Overlay Program (Task i), 6 KPG lof2 2007 Overlay Program TASK 3 - BOEING ACCESS ROAD & EAST MARGINAL WAY The Consultant shall field review the previous design prepared for the City by others and make appropriate modifications, if any, based on our field observations. The Consultant will work with City staff to prioritize improvements and structure the bid proposal form to include up to two alternate bid schedules to allow flexibility in awarding improvements with available budget. Previous AutoCAD design drawings and Word document specifications will be provided by the City in digital format 40 copies of the final bid documents will be provided to the City for bid advertisement. Interim review submittals (10 copies) will be prepared at the 90% stage of plan completion. The Consultant shall also prepare the bid tabulation, check low bidder(s) references, and provide a recommendation for award to the City. Permitting, environmental documentation, geotechnical review, or stormwater detention and water quality have not been included in this scope and estimate. The Consultant will attend one meeting with funding agency representatives to review proposed revisions to previous construction documents. The City will route all necessary information to the funding agency for review and approval. TASK 4- PAVEMENT MANAGEMENT SUPPORT An allowance of $10,000 is included to provide support and upgrades to the City's pavement management system. This work will be performed primarily by Pavement Engineers, Inc under subcontract to the Consultant. KPG 2of2 2007 Overlay Program 7 QO HOUR AND FEE ESTIMATE EXHIBIT B Project: City of Tukwila 2007 Overlay Program Task Description Task) 2007 Overlay Program 1.1 Coordination meetings _1.2 Utility coordination 1.3 Prepare base maps The Loop 48th Avenue S/S 136th Street 33rd Place South 1.4 Prepare overlay_plans (estimate 18 sheets) 1.5 Quantities estimates 1.6 Prepare specifications 1.7 Prepare review submittals Reimbursable expenses see breakdown for details Task Totals Task 2 Slade Way Slope Stabilization 2. Coordination meetings 2.2 Prepare alternative cost analysis 2.3 Geotechnical coordination 2,4 Prepare stabilization plans (estimate 3 sheets) 2.5 Quantities estimates 2.6 Prepare specifications 2.7 Prepare review submittals Reimbursable expenses see breakdown for details Task Totals Task 3 Boeing Access Road /East Marginal Wav _3.1 Coordination meetings 3.2 Field review previous design 3.3 Plan modifications updates 3.4 Quantities estimates 3.5 Prepare specifications 3.6 Prepare review submittals Reimbursable expenses see breakdown details Task Totals Task 4 Pavement Management Support 3.1 Allowance tor Pavement Management, Inc. Task Totals Senior Engineer 161.25 0 0 0 16 8 4 0 2 8 4 4 2 4 0 Estimated rates am based on: Overhead as 156.77% of direct salary cost Fee calculated as 15% of direct salary overhea 1117 /2007 4 4 1 0_ 4 4 I 16 2 1 4 4 8 0 y 2 1 *Labor Hour Estimate Project Engineer Technician Clerical 113.06 80.77 65.78 4 4 8 4 4 60 16 16 2 16 12 12 80 12 8 4 32 118 I 144 2 1 0 16 1 24 4 1 0 16� 1 40 4 1 8 0 2 2 24 1 52 66 14 i 38 1 96 0 1 0 0 0 1 0 0 0 4 80 8 0 4 Total Estimated Fee: K Architecture Landscape Architecture Civil Engineering 0 _I 1,097.24 4 1 715.36 0 1 2,196.80_ 0 1 1,421.48 0 1 1,421.48 0 15,825.20 0 4,06 8.20 8 1 3,626.36 4 LS 812.32 I 1,450.00 16 I 32,634.44 Total Fee Fee 548.62 5,037.44 1,097.24 5,684.76 774.74 1,812.60 519.22 5,300.00 20,774.62 0 1 1,097.24 0 775.32 0 8,915.56 0 1 1,420.90 4 I 1,812.60 4 812.32 1,550.00 8 1 16,383.94 0 1 10,000.00 0 I 10,000.00 79,793,00 .4) HOUR AND FEE ESTIMATE Project: City of Tukwila 2007 Overlay Program Reimbursable Breakdown Tasty' 2007 Overlay Program Mileage Reproduction Task 2 Slade Way Slope Stabilization Mileage Reproduction Allowance tor Geotechnical Review Task 1 -Total Task 1 Total EXHIBIT B Task 3 Boeing Access Road 1 East Marginal Way 50.00 Mileage 1,500.00 Reproduction Task 1- Total 1,550.00 1117(2007 Architecture Landscape Architecture Civil Engtnear1ng Cost 200,00 1,250.00 1,450.09 50.00 250.00 5;000.00 5,300.00