HomeMy WebLinkAboutTrans 2007-02-12 Item 3E - Report - 2006 Fourth Quarter / Year End Report
Attachment III.E.
FOURTH QUARTERlYEAR END REPORT TO COUNCIL
October 1 - December 31,2006
Prepared for Transportation Committee
PUBLIC WORKS DEPARTMENT
2006 YEAR END SUMMARY
The Allentown/Foster Point Phase II Water & Sewer Improvement Project was under construction during
2006. As of the fourth quarter, all of the new water and sewer mains have been installed. The entire
project is scheduled to be completed by the second quarter of 2007.
In 2006, there were two Green River Flood Stage III incidents, one in January and the second in
November, which required activation of the Emergency Operations Center (EOC) and 24-hour inspection
and monitoring of the riverbanks and levees. At both times, there were only minor, localized flooding.
4th QUARTER SIGNIFICANT ISSUES
From November 6 through November 13, the Green River reached Flood Stage III. The City activated its
EOC and had two-person teams walking the Green River levee and riverbanks on a 24-hour basis. The
City incurred only minor, localized flooding. The most significant event was a Metro Sewer line blockage
that caused a severe backup into Tukwila's sewer main. The backup was caused in part by storm water
runoff from SeaTac's Third Runway Project being dumped into the sewer lines.
On December 13 and 14, a severe windstorm hit the City causing a citywide power outage. The majority
of power was restored within three days, but some areas still were without power for up to seven days.
Debris cleanup continued through the end of December. No storm-related injuries were reported within
the City. Public Works teams, augmented with Parks and Recreational personnel, reopened 17 streets,
replaced two-dozen traffic signs, and kept 20 key intersections operating. City operations were restored
within three days.
All of the new water and sewer mains are completed in the Allentown/Foster Point Water & Sewer
Improvements Project and the project will be completed by the second quarter of 2007. The 2006 Overlay
Program was substantially completed.
BUDGET PROGRAM GOALS
Public Works Administration
1. Establish a Local Improvement District for the purpose of fundinq the Tukwila Urban Access Proiect
at Klickitat and Southcenter Parkway: Reviewed draft Special Benefit Study which is required
prior to forming the LID. LID process review and formation hearings will be scheduled for
early 2007.
2. Evaluate future qrant fundinq options available and propose a course of action to fund transportation
proiects: Goal met. Tukwila received a $5 million grant from the State's Transportation
Improvement Board for construction of the Klickitat Project.
3. Evaluate the City's Emerqency Manaqement Plan usinq the National Emerqency Manaqement
Accreditation Proqram Standard as the quideline: Ongoing effort. Project slowed due to a lack of
full-time staff.
4. Provide quarterly reports on emerqency manaqement issues: Goal met. All key personnel
received 15-100 and 15-200 training as required by NIMS.
5. Hold quarterly community workshops: Goal met.
Business Services
1. Create a more effective. cost-efficient department - proiectinq and monitorinq department costs;
seekinq more cost-effective purchasinq aqreements with vendors; preparinq the department's
operation. maintenance and capital facilities budqet usinq a "needs-basis" approach: Goal met.
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2005 Fourth Quarter Report to Council
Prepared for Transportation Committee
Page 2
Public Works eliminated a mid-level management position in order to provide an additional
fleet technician. Despite rising costs and an increase in the amount of infrastructure,
majority of operational and maintenance goals were met.
2. Review "rate model" for establishinq appropriate rates for water. sewer and surface water enterprise
funds: Ongoing effort.
Maintenance Administration
1. Create and implement an Operations Standby and Emerqency Responsibilities Plan: Received
additional safety gear and implemented a logistics plan for high river and flood levels.
2. Analyze operational and standby needs for expansion of shop facilities: Assembled preliminary
comparables from other agencies and added a new page in the CIP.
3. Implement recurrent technical traininq and operational safety proqrams to maintain employee
certification levels: Completed 2006 training.
4. Implementation of maintenance trackinq system for transmittinq billinq costs and streamlininq ways of
doinq business: Tracking all billable work orders.
Engineering Administration
1. Update standardized contractinq procedure for construction and repair proiects: Ongoing. Continued
the expansion of the use of "cost-loaded network system" for better construction contract
management - it will be used on the Klickitat, TIB Phase II/III and Southcenter Parkway
Extension projects.
2. Implement new transportation mitiqation fee svstem: Retained consultant to update the traffic
model and update the mitigation and study fees. The model will be updated annually.
3. Create and implement a staff GPS data qatherinq plan, to supplement inventory contracted under the
Sewer and Surface Water Enterprise Funds (see CIP): Purchased GPS equipment. Created and
implemented supplemental GPS data gathering plan.
Development
General:
1. Improve the turn-around time for permit review and approval: All goals for permit review and
approvals are being met.
2. Work with and support DCD to improve permit processes: Goal met, effort continues.
Performance:
1. Zero backloqs of permits waitinq for more than 30 days to be reviewed: Goal being met.
2. Permits for sinqle-family residences issued within 30 days: Goal being met.
Facility Maintenance
General:
1. Implement standardized recurrinq maintenance service contracts: Reviewed but no action taken this
year.
2. Develop a preliminary business plan for facility maintenance: Implemented stronger record keeping
methods and databases for work orders and inventory.
Performance:
1. Advertise and award 90% of active 303 Proiects no later than June 1st: The fire station women's
bathroom was delayed until fall.
2. Reduce facility maintenance costs by 10% throuqh efficiencies: Being Implemented.
3. Develop and implement a custodial satisfaction survey and performance qoals: No action this year.
Street Maintenance/General Admin
General:
1. Participate in pavement manaqement for the multi-year street overlay proqram: Year 2006 design
completed.
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2005 Fourth Quarter Report to Council
Prepared for Transportation Committee
Page 3
Performance:
1. Repair City-owned streetliqhts within 72 hours. For Seattle City LiqhtlPuqet Sound Enemy
streetliqhts. report within 24 hours: Goal being met.
2. Correct all traffic siqnal problems within 24 hours: Goal being met.
3. Perform quarterly preventative maintenance on all City owned traffic siqnals: Goal being met.
4. Evaluate reflectivity of all siqns once a year: Goal being met.
5. City street cleaninq: Goal being met.
+ Residential........ ... ............. .................. .. ................100% of the streets, twice a year
+ Arterial residential and commercial/industrial roads:.......6x/year
+ Arterial commercial/industrial roads........................... .8x/year
6. Potholes shall be repaired within 48 hours of notification: Goal being met.
Residential Streets - General Engineering
1. Prioritize, budqet. and schedule list of residential street improvement proiects for inclusion into the
City's Capital Improvement Proqram: Annual update completed.
2. Annual update of pavement manaqement system: Annual update completed.
3. Continue with implementation of citywide Neiqhborhood Traffic Calminq Proqram: South 160th St
issue was brought forward to Transportation Committee and resolved. Due to other
priorities, remaining neighborhood studies are being reprioritized.
Bridges & Streets - General Engineering
1. Complete construction of Phase II & III of Tukwila International Blvd. Improvement Proiect: WSDOT
approved environmental documents, right-of-way acquisition began. Final design put on
hold pending undergrounding decision to bring project cost estimate within available budget.
2. Complete construction of Traffic Siqnallnterconnect Phase I: Design completed and WSDOT
approved. Advertised for bids and awarded contract. Construction will begin in 2007.
Equipment Rental
1. Evaluate staffinq levels to meet customer needs and chanqes in fleet operations: Completed, an
additional fleet technician was added in 2006 to replace Internal Operations Manager position.
2. Use monthly maintenance manaqement trackinq reports to recommend a 10% reduction in fleet
maintenance costs: Better tracking and managing of fuel usage on each vehicle.
Performance:
1. Complete 85% of the 2006 budqet capital equipment purchases by June 30th: Completed.
2. Return 100% of vehicles for preventive maintenance and checkup within the 30-day timeframe:
Expectations met with the additional mechanic.
3. Keep 90% of safety vehicles (police and fire) available for use: Goal met.
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