HomeMy WebLinkAboutTrans 2007-04-23 Item 3C - Report - 2007 1st Quarter Report: Public WorksPUBLIC WORKS DEPARTMENT
1 QUARTER SIGNIFICANT ISSUES
BUDGET PROGRAM GOALS
FIRST QUARTER REPORT TO COUNCIL
January 1 March 31, 2007
Prepared for Transportation Committee
Attachment III.C.
Traffic Signal Interconnect Project began in January.
Fort Dent/Interurban Ave. Sewer Project began in February.
Westfield North Sewer Project began in March.
First phase of a citywide security card access system was implemented (City Hall 6300
Bldg).
Public Works Administration
1. Evaluate a Local Improvement District to potentially fund a portion of the Tukwila Urban Access
Proiect at Klickitat and Southcenter Parkway: Foster Pepper gave a presentation to the City
Council on the LID process.
2. Evaluate future grant funding options available and propose a course of action to fund transportation
miects: Ongoing.
3. Evaluate the City's Emergency Management Plan using the National Emergency Management
Accreditation Program Standard as the guideline: Pending.
4. Provide guarterly reports on emergency management issues: Windstorm After Action Report was
presented to Council. Shelter Briefing provided to City Council and School Board.
5. Hold Quarterly community workshops: Ongoing.
Business Services
1. Create a more effective. cost efficient department proiecting and monitoring department costs:
seeking more cost effective purchasing agreements with vendors: preparing the department's
operation, maintenance and capital facilities budget using a "needs- basis" approach: Ongoing.
2. Evaluate a program that effectively and efficiently administers Council- approved Local Improvement
Districts: Foster Pepper gave a presentation to the City Council on the LID process.
3. Review "rate model" for establishing appropriate rates for water. sewer and surface water enterorise
funds: Ongoing.
Maintenance Administration
1. Create and implement an Operations Standby and Emergency Responsiveness Plan: This plan will be
updated and implemented by the second quarter.
2. Analyze operational and standby needs for expansion of shop facilities: Continuing to analyze.
3. Implement recurrent technical training and operational safety programs to maintain employee
certification levels: The March training was completed on Thursday, March 22.
4. Implementation of maintenance tracking system for facilities and City resources: On hold.
Engineering Administration
1. Update standardized contracting procedure for construction and repair proiects: Updated Tukwila
General Special Provisions to dovetail with new APWA GSPs, including revised "cost- loaded
network system" specifications.
2. Update transportation mitigation fee system: Updated the fee schedule to include current project
costs in the CIP and added concurrency fees. Council adopted on March 5, 2007.
Development
General:
1. Maintain and improve the turn around time for permit review and approval: Ongoing.
2. Work with and support DCD to improve permit processes: Ongoing.
Performance:
1. Zero backlogs of permits waiting for more than 30 days to be reviewed: Goal being met.
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2007 First Quarter Report to Council
Prepared for Transportation Committee
Page 2
2. Permits for sinale-familv residences issued within 30 days: Goal being met.
Facility Maintenance
General:
1. Maintain a record keeping system trackina each facility for allocation of work order resources: Began
to analyze the Community Center with data gathering for custodial service.
2. Develop preliminary business plan for Facility Maintenance: Pending.
Performance:
1. Advertise and award 90% of active Fund 303 Proiects no later than June 1: In the planning /design
phase for facility projects.
2. Reduce Facility Maintenance costs by 10% throuah efficiencies: Continuing.
3. Develop and implement a custodial satisfaction survey and performance aoals: Pending.
Street Maintenance /General Admin
General:
1. Participate in pavement manaaement for the multi -year street overlay proaram: Support as required
by Engineering.
2. Participate with the Interconnect Proiect and traffic control uparade by installina cameras at all CBD
sianals: Signal crew has been installing traffic cabinets for the project.
Performance:
1. Repair city -owned street liahts within 72 hours. For Seattle City Liaht/Puaet Sound Enerav street
liahts. report within 24 hours: Goal being met.
2. Correct all traffic signal problems within 24 hours: Goal being met.
3. Perform auarterlv preventative maintenance on all City -owned traffic sianals: Goal being met.
4. Evaluate reflectivity of all sians once a year: Scheduled for late 2007.
5. City Street cleaning:
Residential 100% of the streets, twice a year
Arterial residential and commercial/industrial roads 6x/year
Arterial commercieindustrial roads 8x/year
6. Potholes shall be repaired within 48 hours of notification: Goal being met.
Residential Streets General Engineering
1. Prioritize. budaet. and schedule list of residential street improvement proiects for inclusion into the
City's Capital Improvement Proaram: Staff will update the computer program that scores and
ranks residential street improvement needs. Data gathering will occur in second quarter.
Results will be provided to Council in the third quarter.
2. Annual update of pavement manaaement system: Update of pavement management system is
included in the 2007 Overlay contract with KPG. Work will begin after the 2007 Overlay project
is advertised for construction, which should be in second quarter with completion by the third
quarter.
Bridges Streets General Engineering
1. Beain construction of Phase II and III of Tukwila International Blvd. Improvement Proiect: Discussion
regarding undergrounding of overhead utilities was resolved by producing two separate plan
sets for bidding, one with undergrounding and one without. Design supplement is being
processed for additional work. Anticipated advertisement for construction in third quarter.
2. Beain construction of Tukwila Urban Access (Klickitat) proiect: Construction now anticipated to
begin in early 2008.
3. Beain construction of Southcenter Parkway Proiect: Negotiation of developer agreement (for
roadway only) is ongoing. If agreement is reached soon, advertisement for construction
would likely occur in late third quarter or fourth quarter. Project design is currently on hold.
4. Complete construction of Traffic Signal Interconnect Phase I: Construction is 60% complete,
completion in second quarter. ACTRA traffic operations software by third quarter.
Equipment Rental
1. Use monthly maintenance manaaement trackina reports to recommend a 10 percent reduction in fleet
maintenance costs: Currently being done data used to complete closeout of 2006 books.
2007 First Quarter Report to Council
Prepared for Transportation Committee
Page 3
Performance:
1. Complete 85% of the 2007 budaet capital eauipment purchases by June 30: Nearly completed by
March 31, 2007.
2. Return 100% of vehicles for preventive maintenance and checkup within the 30 -day timeframe: Goal
being met.
3. Keep 90% of safety vehicles (Police and Fire) available for use: Police goal met, Fire trucks have
shown some weakness in all units and safety is being analyzed further.
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