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HomeMy WebLinkAboutTrans 2007-08-13 Item 3B - Report - 2007 2nd Quarter Report: Public WorksPUBLIC WORKS DEPARTMENT 2nd QUARTER SIGNIFICANT ISSUES SECOND QUARTER REPORT TO COUNCIL April 1 June 20, 2007 Prepared for Transportation Committee Traffic Signal Interconnect Project, construction completed in June, integration next. Fort Dent/Interurban Ave. Sewer Project completed in June. Westfield North Sewer Project completed in June. BUDGET PROGRAM GOALS Public Works Administration 1. Evaluate a Local Improvement District to potentially fund a portion of the Tukwila Urban Access Project at Klickitat and Southcenter Parkway: The analysis for determining the Urban Center's property owners' proportionate fair -share is underway. 2. Evaluate future arant fundina options available and propose a course of action to fund transoortation projects: Ongoing. 3. Evaluate the City's Emeraencv Manaaement Plan usina the National Emeraencv Manaaement Accreditation Proaram Standard as the auideline: Pending. 4. Provide auarterly reports on emeraencv manaaement issues: Council has approved Phase 1 of a multi -year plan to provide back -up power to all City facilities, improve the City's ability to keep the public informed, and to hire a full -time Emergency Management Coordinator. 5. Hold quarterly community workshops: Ongoing. Business Services 1. Create a more effective. cost efficient department projectina and monitorina department costs: seeking more cost effective ourchasina agreements with vendors: preparing the department's operation. maintenance and capital facilities budaet usina a "needs- basis" approach: Ongoing. 2. Evaluate a oroaram that effectively and efficiently administers Council- approved Local Improvement Districts: Property owners' proportionate fair -share analysis is underway. 3. Review "rate model" for establishing appropriate rates for water. sewer and surface water enterprise funds: Ongoing. Maintenance Administration 1. Create and implement an Operations Standby and Emeraencv Responsiveness Plan: This plan will be updated and implemented by the fourth quarter. 2. Analyze operational and standby needs for exoansion of shop facilities: Continuing to analyze. 3. Implement recurrent technical trainina and operational safety proarams to maintain employee certification levels: Training is on schedule. 4. Implementation of maintenance tracking system for facilities and City resources: On -hold. Engineering Administration 1. Update standardized contracting procedure for construction and repair projects: Ongoing, now included in all construction contracts. 2. Update transportation mitiaation fee system: Began annual traffic model update process. Development General: 1. Maintain and improve the turn around time for permit review and aoproval: Ongoing. 2. Work with and su000rt DCD to improve permit processes: Ongoing. Performance: 1. Zero backloas of permits waiting for more than 30 days to be reviewed: Goal being met. 2. Permits for sinale familv residences issued within 30 days: Goal being met. 3 9 2007 Second Quarter Report to Council Prepared for Transportation Committee Page 2 Facility Maintenance General: 1. Maintain a record keeping system tracking each facility for allocation of work order resources: Fully staffed custodial service as of June 30, 2007, which will allow better analysis in the third quarter. 2. Develop preliminary business plan for Facility Maintenance: Develop along with facility needs assessment before year -end. Performance: 1. Advertise and award 90% of active Fund 303 Projects no later than June 1: Minkler Bays 1 -6 roof design and repair contract begun as well as city -wide generator design analysis. 2. Reduce Facility Maintenance costs by 10% throuah efficiencies: Continuing. 3. Develop and implement a custodial satisfaction survey and performance coals: On -hold. Street Maintenance /General Admin General: 1. Participate in pavement manaaement for the multi -year street overlay oroaram: Support as required by Engineering. 2. Participate with the Interconnect Project and traffic control uoarade by installina cameras at all CBD signals: Signal crew has been installing CCTV cameras in the CBD for the project. Performance: 1. Repair city -owned streetliahts within 72 hours. For Seattle City Liaht/Puaet Sound Enerav Street lights. report within 24 hours: Goal being met. 2. Correct all traffic sianal problems within 24 hours: Goal being met. 3. Perform auarterlv preventative maintenance on all City -owned traffic signals: Goal being met. 4. Evaluate reflectivity of all signs once a year: Scheduled for late 2007. 5. City Street cleaning: Residential 100% of the streets, twice a year Arterial residential and commercial/industrial roads .6x/year Arterial commercial /industrial roads .8x/year 6. Potholes shall be repaired within 48 hours of notification: Goal being met. Residential Streets General Engineering 1. Prioritize. budget. and schedule list of residential street imorovement projects for inclusion into the City's Capital Improvement Proaram: Staff will update the computer program that scores and ranks residential street improvement needs. Data gathering will now occur in the third quarter. Results will be provided to Council in the fourth quarter. 2. Annual update of pavement management system: Update of pavement management system is included in the 2007 Overlay contract with KPG. Work will begin after the 2007 Overlay project is completed for construction, which will be in the third quarter. Bridges Streets General Engineering 1. Beajn construction of Phase II and III of Tukwila International Blvd. Imorovement Proiect: Right -of- way is currently being acquired. Anticipated advertisement for construction in the fourth quarter. Discussion regarding undergrounding of overhead utilities was resolved by producing two separate plan sets for bidding, one with undergrounding and one without. 2. Beajn construction of Tukwila Urban Access (Klickitat) proiect: Construction now anticipated to begin in early 2008. Work on the LID funding mechanism is continuing now that the design and ROW needs are complete. It is anticipated that LID formation hearings will be held in the third quarter. 3. Begin construction of Southcenter Parkway Project: Negotiation of developer agreement (for roadway only) is ongoing. Advertisement for construction could occur in the fourth quarter, but is likely to occur in 2008. Project design is on hold. 4. Complete construction of Traffic Signal Interconnect Phase I: Construction is substantially complete. ACTRA traffic operations software by third quarter. 2007 Second Quarter Report to Council Prepared for Transportation Committee Page 3 Equipment Rental 1. Use monthly maintenance management tracking reports to recommend a 10 Percent reduction in fleet maintenance costs: Currently being done data used to complete closeout of 2006 books. Performance: 1. Complete 85% of the 2007 budoet capital eauipment Purchases by June 30: Goal met, all but one item purchased by March 31, 2007 and awaiting bid returns on last item. 2. Return 100% of vehicles for Preventive maintenance and checkup within the 30 -day timeframe: Goal being met. 3. Keep 90% of safety vehicles (Police and Fire) available for use: Police goal met; Fire trucks are being placed under more stringent analysis to circumvent recent concerns. 5