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HomeMy WebLinkAboutTrans 2008-03-25 Item 3A - Report - 2007 4th Quarter Report: Public WorksPUBLIC WORKS DEPARTMENT 2007 YEAR END SUMMARY First major storm of the winter created local flooding that required the closing of Southcenter Blvd. from 42 Avenue South to 1 -5. Public Works responded to 27 requests for help but there was no reported damage. Of the 27 flooding spots, 26 were on private property. The cost of materials and labor has increased at the rate of 1% each month for 2007. Public Works is unable to provide the same level of service as a year ago. Asphalt has gone from approximately $30 a ton to $85 a ton. The increase is expected to continue for at least the next 6 months 4 QUARTER SIGNIFICANT ISSUES Traffic Signal Interconnect Project is completed and the Urban Center is being adjusted for actual field conditions. Preliminary reports are extremely favorable. Preliminary seismic evaluation of all City facilities indicated that further evaluation is needed. The removal of graffiti has become an expensive and burdensome maintenance function. Public Works is spending approximately $4,000 to 5,000 a month to remove graffiti from signs, walls, fences, bridges, etc. EMERGENCY MANAGEMENT Hired Emergency Management Coordinator, Hillman Mitchell, who comes to us from the Red Cross. Tukwila TV Channel 21 is operational. Tukwila TV 21 has proven to valuable asset in the City's ability to keep the public informed during the recent storm. Tukwila Radio Station 1660 AM is operational. BUDGET PROGRAM GOALS FOURTH QUARTER REPORT TO COUNCIL October 1 December 31, 2007 Prepared for Transportation Committee Public Works Administration 1. Evaluate a Local Improvement District to potentially fund a portion of the Tukwila Urban Access Proiect at Klickitat and Southcenter Parkway: The analysis for determining the Urban Center's property owners proportionate fair -share is nearing completion. Expected to be presented to Council during the first quarter of 2008. 2. Evaluate future grant funding options available and propose a course of action to fund transoortation proiects: Ongoing. 3. Evaluate the Citv's Emeraencv Manaaement Plan usina the National Emeraencv Manaaement Accreditation Proaram Standard as the auideline: Emergency Management Coordinator and CERT positions were both advertised and interviews held. Coordinator position started December 6, 2007. CERT position will be finalized in first quarter of 2008. 4. Provide auarterly reports on emeraencv manaaement issues: Goal met and ongoing. 5. Hold auarterlv community workshops: Goal met and ongoing. Business Services 1. Create a more effective. cost efficient department oroiectina and monitorina department costs: seekina more cost effective ourchasina aareements with vendors: preparing the department's operation. maintenance and caoital facilities budoet usina a "needs- basis" approach: Ongoing. Fleet Services has the ability, by specific vehicle, to identify total costs fuel, repair, and maintenance. Project Management submitted to WSDOT a change in the manner that construction projects are managed through the use of Primavera. To date, the use of Primavera has saved the City tens of thousands of dollars in averted construction claims. 2007 Fourth Quarter/Year End Report Prepared for Transportation Committee Page 2 2. Evaluate a proaram that effectively and efficiently administers Council approved Local Improvement Districts: Goal Met. First LID since 1989 brought before the Council for consideration. LID for the construction of a new residential road between 53` Ave. S and 55 Ave S at 142 Street. 3. Review "rate model" for establishing appropriate rates for water. sewer and surface water enterorise funds: Goal met and ongoing. Maintenance Administration 1. Create and implement an Operations Standby and Emeraencv Responsiveness Plan: Goal met. Plan will constantly be evaluated as requirements and conditions change. 2. Analyze operational and standby needs for expansion of shoo facilities: Ongoing. During first quarter 2008, Council will receive a report on the condition of all City facilities. Preliminary seismic screening has been completed. 3. Implement recurrent technical trainina and operational safety oroarams to maintain employee certification levels: Goal met. All training requirements were fulfilled. 4. Implementation of maintenance trackina system for facilities and Citv resources: On hold. Engineering Administration 1. Update standardized contractina procedure for construction and repair proiects: Goal met. Project Management submitted to WSDOT a change in the manner that construction projects are managed through the use of Primavera (cost loaded network). To date, the use of the cost loaded network methodology has saved the City tens of thousands of dollars in construction claims. 2. Update transportation mitiaation fee system: Goal met. Reviewing and updating the system is an annual task. Development General: 1. Maintain and improve the tum- around time for permit review and approval: Ongoing. 2. Work with and support DCD to improve permit orocesses: Ongoing. Performance: 1. Zero backloas of permits waitino for more than 30 days to be reviewed: Goal met. 2. Permits for sinale- familv residences issued within 30 days: Goal met. Facility Maintenance General: 1. Maintain a record keeoina system trackina each facility for allocation of work order resources: Now at full staffing, our current levels of service preventative measures are being met. 2. Develop preliminary business plan for Facility Maintenance: Ongoing. Plan will be an integral part of the City Facility Assessment report. Performance: 1. Advertise and award 90% of active Fund 303 Proiects no later than June 1: Goal not met because of changing facility maintenance requirements and Emergency Management Program. 2. Reduce Facility Maintenance costs by 10% through efficiencies: Goal not met. Costs for supplies and materials went up significantly due to inflation. Less maintenance being performed for the same budget. 3. Develop and implement a custodial satisfaction survey and performance coals: On hold until a fully staffed custodial service can be evaluated. Street Maintenance /General Admin General: 1. Participate in pavement manaaement for the multi -year street overlay proaram: Goal met. Successful 2007 Overlay Program accomplished. 2. Participate with the Interconnect Proiect and traffic control upgrade by installina cameras at all CBD signals: Goal met. Signal crew has successfully installed all the CCTV cameras in the CBD and other major streets saving the City hundreds of thousands of dollars in installation costs. 2007 Fourth Quarter/Year End Report Prepared for Transportation Committee Page 3 Performance: 1. Repair city -owned streetliahts within 72 hours. For Seattle City Lioht/Puaet Sound Enerav streetliahts. report within 24 hours: Goal met. 2. Correct all traffic sianal problems within 24 hours: Goal met. 3. Perform auarterlv preventative maintenance on all City -owned traffic signals: Goal met. 4. Evaluate reflectivity of all sians once a vear: Goal met. 5. City Street cleanino; Goal met. Residential 100% of the streets, twice a year Arterial residential and commercial/industrial roads .6x/year Arterial commercial/industrial roads 8x/year 6. Potholes shall be repaired within 48 hours of notification: Goal met. Residential Streets General Engineering 1. Prioritize. budaet. and schedule list of residential street improvement projects for inclusion into the City's Capital Improvement Program: Goal met. 2. Annual update of pavement management system: Annual goal met. Bridges Streets General Engineering 1. Beain construction of Phase II and III of Tukwila International Blvd. Improvement Proiect: Anticipated advertisement for construction bids by early 2008. Started agreement negotiations with Seattle City Light. 2. Beain construction of Tukwila Urban Access (Klickitat) proiect: Goal not met. Work on LID funding mechanism was more complicated than anticipated. 3. Beain construction of Southcenter Parkway Project: Negotiation with developer is ongoing. 4. Complete construction of Traffic Sional Interconnect Phase I: Completed. Equipment Rental 1. Use monthly maintenance manaaement trackina reports to recommend a 10 percent reduction in fleet maintenance costs: Ongoing. Performance: 1. Complete 85% of the 2007 budget capital equipment purchases by June 30: All budgeted vehicles except for one facilities van have been purchased. 2. Return 100% of vehicles for preventive maintenance and checkup within the 30 -dav timeframe: Goal met. 3. Keep 90% of safety vehicles (Police and Fire) available for use: Police goal met; Fire goal improving.