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Home My WebLink AboutTrans 2008-06-24 Item 3C - Bid Award - Watson Asphalt Paving Company for 2008 Overlay and Repair Program INFORJ.vIATION MEMO To: Mayor Haggerton Public Works Directo~ June 18, 2008 2008 Annual Overlay & Repair Proeram Project No. 08-RWOl BID AWARD From: Date: Subject: ISSUE Award the bid for construction of the 2008 Annual Overlay & Repair Program. BACKGROUND This project will provide roadway repairs and overlays on the following street segments: Site #1 - Frager Road; North of City Limits (East Lane Only) Site #2 - Southcenter Parkway; Klickitat Dr to Nordstrom Signal (Lane Repair Only) Site #3 - Airport Way; Ramps to Boeing Access Road Site #4 - East Marginal Way; S of Boeing Access Rd to Sound Transit Improvements Site #5 - East Marginal Way; South Norfolk St to North of Boeing Access Road Site #6 - S 131 st Place; Macadam Road to 44th PI S Site #7 - S 140th St; 53rd Ave S to 55th Ave S Site #8 - S 139th St; Tukwila International Blvd. to 42nd Ave S Site #9 - S 140th St; Tukwila International Blvd. to 42nd Ave S The project was advertised for bids on June 2 and 9 and bids were opened June 17,2008. Six bids were received with the apparent low bid of $697,322.75 from Watson Asphalt Paving Company. The apparent second lowest bid was submitted by Lakeside Industries in the amount of$71O,200.85. The engineer's estimate was $865,905.00. ANALYSIS The bids were reviewed and tabulated. An error was discovered in the "Mobilization" bid item from Lakeside Industries that causes their bid to be $51,000 lower than the amount read at the bid opening. The correction of this error then causes Lakeside Industries to be the lowest bidder with a bid of $659,200.85. Lakeside Industries has requested bid relief for this project based on the error included in their bid. (Letter is attached.) No errors or irregularities were found in the Watson Asphalt Paving bid and they have successfully worked for the City on past projects. WSDOT Standard Specifications, Section 1-03.1, allow for relief of the Contractor's responsibilities of Award if certain conditions are met. RCW 47.28 allows for relief from forfeiture of the bid bond if the Contracting Agency concurs with the validity of the error. In this case, City staff has determined that Lakeside Industries has met the requirements by notifying the City within the required timeframe and identified an error in their bid and that they are requesting relief from award of the contract. Mayor Haggerton Page 2 June 18,2008 BUDGET AND BID SUMMARY Construction (2008 Overlay) Residential (page 3, 2008 CIP) Arterial (page 44, 2008 CIP) Contingency (10%) Total Bid Results $ 697,322.75 Estimate $ 865,905.00 Budeet 69,732.28 $ 767.055.03 86590.50 $ 952.495.50 $ 240,000.00 $ 700,000.00 0.00 $ 940.000.00 RECOMMENDATION Award the construction bid for the 2008 Annual Overlay & Repair Program to Watson Asphalt Paving Company in the amount of$697,322.75. attachments: Vicinity Map Bid Tabulation Lakeside Industries, Bid Relief Request Award Recommendation Letter P:\PROJECTS\A- RW & RS Projects\08RWOl 2008 Overlay & Repair\2008 Overlay Award Info Memo.doc 2008 OVERLAY PROGRAM Vicinity Map file no ~OV01.DWG scale N/A date 04108 CITY OF TUKWILA DEPARTMENT OF PUBLIC WORKS 2000 Overlcy Pro0rmn Project No. 00.RW01 Certified Old Tabulation Spec No. No. lien IRoodwav INnnnlminn n1111111v Cnnlllnln .00 Mn1n11mllon Ism )mnnnrnro 1m1113 Cnn1m1 1711/50011 LtOter I WM Cronn0 Con on. 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I 111anrl40.0.111 Co.. 110 ICON M.larinlo Oly U511 010 COat IOW Cott UoN Colt TMal Cori I Unll COa1 To1WCO31 I Una Cold 10111 Cunt I UMt Coal Total Cost I Unit Coul 101.01C001 00.001 5 0,000.00 7.0040 on Cs nn I_'s_ 21m0I n s 0 13 _�_1,0 I 0 _�uzn Ii 2.00 I s ,n4o nn s 1..101 1 n,luln.00 00 _F_llilno,nn 107000•\ 2 nn1 7 10501/1 M1I1nIi anon 055 x:13 Isms so 5 t.11pls r1a.On s 1,115 177000 is 0,.1 5,5' @ LAKES~~~~!?opSTRIES June 18, 2008 City ofTukwila Public Works Department 6300 Southcenter Blvd Tukwila WA 9818B-2544 Re: 2008 Overlay Program Project No. OB-RWOI Robin Tischmak Lakeside Industries is claiming bid error on the above mentioned project. Lakeside Industries unintentionally entered $14,000.00 for the unit cost on Item No 2: Mobilization instead on the intended amount of$65,OOO.00 that was entered under the item total colunm. Lakeside Industries total bid price of$71 0,200.85 was our intended total bid pnce. It is Lakeside Industries wish to remove our bid from consideration and it is our understanding that our bid bond we not be forfeited for doing so. Lakeside Industries regrets any confusion this may have caused. Please call with any questions or comments. Sincerely, ~~il;~ Project Manager 18808 S.E. 257th Street. Covington, WA 98042. (206) 343-73750 (253) 630-2011/FAX AN EQUAL OPPORTUNITY D.fi'LOYER . \VA. ST. CaNT REG NO. LAKE.5[0274jD . OR. CCIllOS542 June 18, 2008 T...P"pG !1lI7Bro,dway,SUileSOl ~ neoma, WA 98402 TACOMA. SEATTLE ~~~~e~~~~~20 ENGINEERS ARCHlrEefS IAN DSC,IPE ARCH ffECfS SURYf.I'ORS Mr. Robin Tischmak, P.E. Project Manager City of Tukwila Public Works Tu kwila , WA 98188 Re: 2008 Overlay Program Project No. 08-RW01 Recommendation for Contract Award Dear Robin: We have completed the bid tabulation for the referenced project and discovered a math error that changed the bid results. Watson Asphalt Paving Company was the apparent low bidder at $697,322.75; however, correction of a math error on Item No.2 in the bid received from Lakeside Industries put their total bid amount at $659,200.85. The corrected error is shown on the attached bid tabulation. Lakeside Industries has indicated that there is an error in the electronic bid form they used and will be following up directly with you as to the status of the bid and potential error. Therefore, we reviewed project references for both Lakeside Industries and Watson Asphalt Paving Company. We have reviewed the projects and references submitted by both Lakeside Industries and Watson Asphalt Paving Company for the referenced project. All references checked indicated that both firms have done a good job on roadway overlay and repair projects. From a qualifications standpoint, we would recommend award to either of these firms. Depending on the outcome your discussions with Lakeside Industries, we are recommending that the City award Project No 08-RW01 entitled 2008 Overlay Program to either Lakeside Industries or Watson Asphalt Paving Company. Please call me at (206) 267-1052 if you should have any questions or require further information. Sincerely, .~4t-~ Nelson Davis, PE Principal