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Home My WebLink AboutTrans 2008-08-12 Item 3D - Report - 2008 2nd Quarter Report: Public WorksPUBLIC WORKS DEPARTMENT 2 QUARTER SIGNIFICANT ISSUES SECOND QUARTER REPORT TO COUNCIL April 1 June 30, 2008 Prepared for Transportation Committee Tukwila 205 Levee Repair Project has been started. The Army Corps of Engineers will be responsible for managing the contractor (yet to be selected) that will perform all of the waterside repairs. The City will manage the repair effort associated with building a retaining wall along property owned by La Pianta. Approximately two hundred feet of the existing levee has been "breached" in order to build the retaining wall. Expected completion date for the wall is August 15, 2008. The City submitted a $31 million grant application to WSDOT for the replacement of the Boeing Access Road Bridge and a $1 million grant application to FEMA for the construction of a permanent Emergency Operations Center. Advertised 2008 Overlay Repair Program and received six bids, all below the Engineer's Estimate and will award to Watson Asphalt Paving in early July. Advertised Green River Pedestrian Bridge painting project and received five bids; will award to Purcell Painting in early July. Hired new Senior Construction Engineer and promoted in -house Utility Inspector to Development Engineer. BUDGET PROGRAM GOALS Public Works Administration 1. Review the Local Improvement District for the purpose of funding the Tukwila Urban Access Proiect at Klickitat and Southcenter Parkway: Ongoing. Waiting on right -of way negotiations to finalize LID formation. 2. Evaluate future grant fundina options available and propose a course of action to fund transportation projects: Continuing to identify and monitor grant opportunities. 3. Assess the City's Emeraency Management Plan usina the National Emeraencv Manaaement Accreditation Proaram Standard as the auideline: Ongoing. 4. Provide quarterly reports on emeraencv manaaement issues: Second quarter report will be presented at Finance Safety Committee by the end of August. 5. Hold quarterly community informational meetinas: Ongoing. Business Services 1. Create a more effective. cost efficient department proiectinq and monitorina department cost; seeing more cost- effective purchasina agreements with vendors; preparing the department's operation, maintenance and capital facilities budget usina a 'needs- basis' approach: Ongoing. 2. Review a program that effectively and efficiently administers Council- approved Local Improvement Districts (LIDs): Neighborhood LID proposal analysis showed that there was insufficient benefit to warrant the project. LID proposal for TUC Access (Klickitat) will be presented to Council during the third quarter. 3. Review "rate model" for establishina appropriate rates for water, sewer and surface water enterprise funds: Ongoing. Maintenance Administration 1. Analyze operational and standby needs for potential future expansion of shop facilities: Following up leads for back -up on vactor waste disposal with King County at their Renton Facility. 2. Implement recurrent technical trainina and operational safety proarams to maintain employee certification levels: Re- visiting policies and training on confined spaces. 3. Implementation of maintenance trackina system for facilities and City resources: Gathering information for a database that will combine departmental tracking efforts for graffiti. 2008 Second Quarter Report to Council Prepared for Transportation Committee Page 2 Engineering Administration 1. Continue to assess standardized contractina procedures for construction and repair proiects: Evaluation of cost loaded networks ongoing. 2. Annual update of transportation mitiaation fee system: Update planned for third quarter. Development General: 1. Maintain and improve the turn- around time for permit review and approval: Ongoing. 2. Work with and support DCD to improve permit processes: Ongoing. Performance: 1. Zero backloas of permits waitina for more than 30 days to be reviewed: Goal being met. 2. Permits for single- familv residences issued within 30 days: Goal being met. Facility Maintenance General: 1. Maintain a record keepina system trackina each facility for allocation of work order resources: Being implemented using for tracking graffiti and budget analysis reports. 2. Implement the business plan for facility maintenance: Pending. Performance: 1. Advertise and award 90% of active Fund 303 Projects no later than June 1 Minkler Reroof Project completed. 2. Reduce facility maintenance costs by 10% throuah efficiencies: Continuing. 3. Develop and implement a custodial satisfaction survey and performance coals: Analyzing. Street Maintenance /General Admin General: 1. Participate in pavement manaaement for the multi -year street overlay program: Support as required by Engineering. 2. Assess the Traffic Operations Center (TOC) effectiveness: Added effectiveness includes support to Police for potential crime prevention and reporting tasks in other areas. Performance: 1. Repair City -owned streetliahts within 72 hours. For Seattle City Liaht/Puaet Sound Enerav streetliahts, report within 24 hours: Goal being met. 2. Correct all traffic sianal problems within 24 hours: Goal being met. 3. Perform auarterlv preventative maintenance on all City -owned traffic sianals: Goal being met. 4. Evaluate reflectivity of all sians once a year: Scheduled for late 2008 in low daylight hours. 5. City street cleanina: Goal being met. a. Residential 100 percent of the streets, twice a year. b. Arterial residential and commercial /industrial roads six times a year. c. Arterial commerciaVindustrial roads eight times a year. 6. Potholes shall be repaired within 48 hours of notification: Goal being met. Residential Streets General Engineering 1. Prioritize. budget. and schedule list of residential street improvement Projects for inclusion into the City's Capital Improvement Proaram: Reviewing list of traffic calming requests to determine eligible locations, followed by prioritization. Report to Committee in third quarter. 2. Annual update of pavement manaaement system: Consultant is gathering updated pavement data for the entire City. Engineering intern will be helping to update the program. Rating results expected to be presented to Council in third quarter. Bridges Streets General Engineering 1. Onaoina construction of Phase II Ill of Tukwila International Blvd. Improvement Proiect: Completion of right -of -way certification will require condemnation of at least one parcel. Design completion anticipated in July. Advertise for bids in third quarter. 2008 Second Quarter Report to Council Prepared for Transportation Committee Page 3 2. Award construction contract for Tukwila Urban Access (Klickitat) Project: Council approved condemnation ordinance and right -of -way negotiations are underway. Final appraisals and LID formation to follow. 3. Award construction contract for Southcenter Parkway Project: On -hold pending Development Agreement and design supplemental agreements. Equipment Rental General: 1. Use monthly maintenance management tracking reports to recommend a 10 percent reduction in fleet maintenance costs: Reports give cost cutting and decision timing on phantom standby fleets. Performance: 1. Complete 85 percent of the 2008 budget capital equipment purchases by June 30 Completed State bid purchases by the March 31 deadline. General bid packages for remaining fleet have been completed. 2. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe: Being completed for nearly all departments but requires cooperation from those using fleet. 3. Keep 90 percent of safety vehicles (Police and Fire) available for use: Being implemented to the best of City's ability given the resources and shop space available.