HomeMy WebLinkAboutTrans 2008-09-23 Item 3B - Contract Supplement #5 - Andover Park West (Tukwila Parkway to Strander) Design Report Update with IBI GroupTo: Mayor Haggerton
From: Public Works Directo
Date: September 17, 2008
Subject: Andover Park West (Tukwila Pkwv to Strander Blvd)
Project No. 88 -RW04, Contract 06 -019
Supplement #5 APW Design Report Update
ISSUE
Supplement for updating the Andover Park West Design Report with the IBI Group in association
with the Tukwila Urban Center Transit Center Design contract.
BACKGROUND
In February 2006, IBI Group was retained by the City to begin design of the Tukwila Transit Center
on Andover Park W. Supplement #4 is for the design and PS &E for Phase I of the Transit Center
(west side). Because of the immediate proximity of the Transit Center design to the Andover Park
West widening project (88 -RW04) and the overlapping design needs, a decision was made to try to
combine the efforts of a single engineering team.
ANALYSIS
The original design report for the Andover Park West project completed in 1991 and currently
needs to be updated due to additional development in the Urban Center. The IBI Group has been
working on design of the Tukwila Transit Center since 2006 and is already quite familiar with the
area. Most of the data has already been gathered, with more to be compiled as part of the Phase I
design, which is applicable to the Andover Park West Design Report.
Dedicated Impact Fees from the ACME Bowl site, as well as the Westfield Southcenter Mall
expansion, are in hand and available for expenditure and will cover all of the proposed Supplement
#5 costs. Additional non development specific impact fees that can be applied toward the remaining
design and construction of the roadway widening in the future are still being collected.
Supplement #5 is $165,755.00 and is budgeted on page 47 of the 2008 CIP at $200,000.00. The new
total IBI Group contract amount will be $518,998.00.
RECOMMENDATION
INFORMATION MEMO
Approve Supplemental Agreement #5 to Consultant Agreement #06 -019 in the amount of $165,755.
Attachments: Supplemental Agreement #5
Exhibit A Andover Pk W Improvements Phase I —Design Report Update -Scope of Work and Fee Proposal
Exhibit B Project Budget 30% Design and Final Design Spreadsheets
P:\PROJECTS\A- RW RS Projects \88rw04 apw\INFO MEMO Supplemental Agreement #5 APW Design Report 9- 17- 08.doc
SUPPLEMENTAL AGREEMENT NUMBER 5
TO
CONSULTANT AGREEMENT NUMBER 06 -019
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
and identified as Agreement No. 06 -019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $165,755 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $518,998.
3. Time for Performance, shall be amended as follows:
DATED this
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by December 31, 2008, unless an extension of such time is granted in
writing by the City.
CITY OF TUKWILA CONSULTANT
Jim Haggerton, Mayor
day of 20
By:
Printed Name.
Title:
City of Tu ii
EXHIBIT A
ANDOVER PARK WEST IMPROVEMENTS
PHASE 1- DESIGN REPORT UPDATE
SCOPE OF WORK AND FEE PROPOSAL
SEPTEMBER 17, 2008
IBI
GROUP
September 17, 2008
m|onoup SCOPE OF WORK AND FEE PROPOSAL
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u v�o�x~^_ OF CONTENTS
Phase 1: Desgn Report UPDATE 1
Task 1: P ct Management 1
Task 2: Environment& Report and Supporting Site Engineering 3
Task 3: Council Coordination 4
Task 4: Conceptual Design 5
Task 5: Cost Estimate 6
Task6: Design Report 6
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
PHASE 1- DESIGN REPORT UPDATE
September 17, 2008
PHASE 1: DESIGN REPORT UPDATE
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
The City of Tukwila is proposing to improve Andover Park West between Tukwila Boulevard
and Strander Boulevard. The project combines developer street impact mitigation
improvements with city route improvements and provides for the widening of an existing 4
lane, 2 way urban arterial street to 5 lanes (2 lanes each way with a center left turn lane).
Portions of the new center lane may be improved with a planted boulevard where feasible. A
new urban design plan for lighting and landscaping will be developed for the area.
The objective of this Phase of the project is to update the Design Report dated November
1991 including an urban design plan for the area. The purpose of the update is to clarify the
scope of the final design for the road project, including identifying environmental and
permitting issues and property easements and acquisitions required for the improvements.
A work breakdown structure of nine primary tasks has been developed for this Phase of the
work, covering in general:
Conduct and management of the work, recognizing an overall Design Report timeline
of four months once the survey work is completed.
Review and assembly of relevant information, including geotechnical, survey and
other information appropriate to completing the project.
Provide a summary of environmental and permitting requirements and findings to be
included in the Design Report.
Provide a geotechnical report including field exploration, pavement design criteria,
and a pavement cross section.
Conceptual design and cost estimates for the Andover Park West modifications.
Providing a Design Report summarizing the work.
Developing a scope of work for the consultant for the subsequent phases.
The following scope provides the work to be conducted, and describes assumptions and
deliverables to be provided. The term "Consultant" refers to IBI Group and its team of
subconsultants including KPFF, Shannon Wilson, Nakano Landscape Architects, Tres
West Engineers, PACE, and ESA Adolphson. "City" refers to the City of Tukwila, the client
organization responsible for this project.
Task 1: Project Management
This task includes the day -to -day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City
ASSUMPTIONS
Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
September 17, 2008
All sub consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design related
issue).
Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
assistance may be requested from time -to -time to expedite design or information
collection related meetings.
The City will be responsible for providing meeting space and issuing invites to City
staff, and other stakeholders. The Consultant will assist as needed.
The City will be responsible for providing base information such as existing plans,
previous studies, GIS data, etc. The Consultant will coordinate with the City to make
sure that information requests are reasonable and do not overly burden City staff.
The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1 Contract Administration
This activity covers basic administration of the work including:
1.1.1 Development of an overall Project Plan that summarizes the scope,
deliverables, schedule and lines of communication.
1.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Note that due
to the short timeframe of this Phase, any issues identified during the course
of the work that have the potential to affect schedule will be promptly
identified for the City Project Manager (this is in addition to regular monthly
reporting).
1.1.3 Cost and staff time control.
1.1.4 Monthly invoicing and project progress reporting (report to be included with
invoice).
1.1.5 Subconsultant administration.
1.2 Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 3. Meeting and coordination are expected to include:
1.2.1 A kickoff meeting with the City and others as appropriate.
1.2.2 Monthly meetings with City staff (4).
1.2.3 Internal design team coordination meetings (8).
1.2.4 Bi- weekly client coordination calls and ad -hoc coordination (8).
1.3 Quality Control
1.3.1 All work products will be subject to internal quality review before issuance
per IBI Group quality control procedures.
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
September 17, 2008
DELIVERABLES
Project plan
Project schedule
Invoices and progress reports
Meeting agendas
Meeting notes
Task 2: Environmental Report and Supporting Site Engineering
This task will involve the assembly of existing information as it relates to sites adjacent to the
eastern edge of Andover Park West from Tukwila Parkway to Strander Boulevard. It also
includes a site survey and gathering of relevant standards and design information from the
City. Geotechnical, survey and a summary of permit requirements.
ASSUMPTIONS
The City will provide existing studies, reports, and maps as applicable in a timely
manner.
The City will provide base maps that include right -of -way, existing infrastructure, curb
lines, street markings, and other information to inform the Consultant Survey Team to
prepare an adequate base plan for the area.
City staff will assist in the identification of environmental documentation that will
ultimately be required for this project.
The City will provide existing GIS information and surveys (as available) from
adjacent projects, including South Center Mall, city street and base map information
for the Andover Park West Strander Boulevard Baker Avenue Southcenter
Boulevard area (i.e., the area within about a half mile to a mile radius of the current
transit station). Information required from the City includes right -of -way, curb lines,
catchbasins, manholes, sidewalks, property lines, contours and utility information.
The City will provide any information on City owned detention facilities and utilities in
the area of the project.
The City will make all necessary arrangements for obtaining right -of -entry for the
survey and soils examinations to the private property abutting the eastern edge of the
Andover Park West right -of -way.
Survey work will be completed on the same datum as projects for the Southcenter
Mall and /or other adjacent projects.
Technical description of easements will be completed in a later Phase.
WORK ACTIVITIES
This task will include collection, assembly, and review of the following information. Unless
otherwise noted, it is expected that this information will be available through the City.
Information to be collected is as follows:
2.1 Environmental
2.1.1 Identify Process and Issues: the Consultant will review the scope of project to
determine the extent of permits and environmental documentation
requirements.
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
September 17, 2008
2.1.2 Provide a written statement for the Design Report.
2.2 Geotechnical
2.2.1 The Consultant will review the scope of project and any existing geotechnical
reports to identify additional required geotechnical information and collect
that information through field Geotechnical investigations.
2.3 Survey Data
2.3.1 Consultant will conduct a field survey for the Roadway widening along the
east side of the Andover Park West ROW, including extending into the
private property to 15 feet beyond the face of any buildings within a parcel
and including all walks, planting areas and utilities within that limit in
anticipation of acquisitions or easements in this area, to verify the City's
basemaps and to add additional information to the base maps.
2.3.2 The Consultant will follow up with local and franchise utilities to obtain
updated electrical, water, drainage, and communications utility information
2.3.3 The Consultant will provide a technical memo to document the potential
easements required to complete the project.
2.3.4 The Consultant will provide a draft survey including right -of -way lines, curb
lines, catch basins, manholes, sidewalks, property lines, contours and
underground utility information and vertical and horizontal control for review
by the other project team members.
2.3.5 The Consultant will provide a final survey in Autocad 2007. Direction will be
given regarding whether the layering standard will be to City standard or IBI
Group standard.
DELIVERABLES SURVEY GEOTECHNICAL ESA
Geotechnical analysis
Site survey
Permitting report
Technical Memo for Easement Acquisition
Task 3: Council Coordination
This task will consist of assisting the City with communication with the City Council upon
completion of the final draft design report.
ASSUMPTIONS
The City will be responsible for publicizing Council meetings and for arranging
meeting logistics.
The Consultant will be responsible for producing all Council meeting presentation
materials.
Presentation meetings include:
City Council Transportation Committee
City Council Committee of the Whole (if required)
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
September 17, 2008
WORK ACTIVITIES
3.1 Preparation for Council Presentations
3.1.1 Council meeting materials will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager,
and other key staff.
3.1.2 The Consultant will prepare graphics for Council meeting(s)..
3.1.3 Renderings will be prepared only of the preferred alternative.
DELIVERABLES
Council presentation materials
Task 4: Conceptual Design
This task will include the development of a conceptual design for landscape architecture, civil,
architectural, urban design, structural, and electric systems.
ASSUMPTIONS
A Value Engineering Study is not anticipated as part of the work.
WORK ACTIVITIES
4.1 Civil
4.2 Landscape Design
4.3 Urban Design
4.1.1 The Consultant will identify water quality and detention criteria for the
project; will develop conceptual design documents covering drainage and
detention facilities. The consultant will prepare a technical memo
summarizing how drainage will be handled.
4.1.2 The conceptual design will include a list of all utilities to be relocated; new
utility services that may be required for project. The consultant will prepare a
bulleted technical memo summarizing criteria for utility relocation.
4.1.3 The conceptual grading of the roadway. Pavement layout will include extent
of any new pavement and /or planted medians, including notes on existing
and proposed pavement thicknesses.
4.2.1 The Consultant will assist in developing the conceptual urban design
streetscape principles for the Andover Park West roadway.
4.2.2 Conceptual landscape design documentation will be developed for Andover
Park West medians and planting strips.
4.2.3 The consultant will indicate in a tech memo, where there are areas of
existing private property requiring special restoration of landscaping
treatment that may result from the project construction.
4.3.1 The Consultant will develop urban design streetscape principles for Andover
Parkway West.
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
September 17, 2008
ASSUMPTIONS
DELIVERABLES
4.3.2 The consultant shall provide illustrations in the form of perspectives and
other illustrative graphics depicting the proposed streetscape treatments.
4.3.3 The consultant will develop three conceptual urban design streetscape plan
alternatives for review by the city.
4.4 Electrical Design
4.4.1 The Consultant will develop three conceptual street lighting design plans and
coordinate lighting system standards with the City.
DELIVERABLES
Urban design streetscape principles.
Landscape conceptual plans and private property restoration memo.
Civil and lighting conceptual design documentation.
Civil will prepare technical memos on storm water and utility relocation.
Three alternative streetscape plans.
Task 5: Cost Estimate
Cost estimates will be developed for the three conceptual level streetscape and roadway plan
altematives. The cost estimates will include the cost of construction for the design and
include any potential risks that have been identified as a result of the conceptual engineering
and design tasks. The cost estimate will be subdivided into costs for each of the disciplines
listed below.
Information will be prepared in the WSDOT /APWA format for Standard
Specifications.
WORK ACTIVITIES
6.1 Conceptual Cost Estimating:
6.1.1 The Consultant will develop cost estimates based on three civil, landscape,
urban design and electrical conceptual streetscape and roadway design
alternatives.
Construction cost estimates for each of the three conceptual level streetscape and
roadway plan alternatives.
Task 6: Design Report
The Consultant will be responsible for developing a Revised Design Report for the Tukwila
Andover Park West Roadway project, referred hereinafter as the "Design Report." The
Design Report will include areas of the original report and be augmented to include new
information.
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
September 17, 2008
ASSUMPTIONS
The Consultant will utilize a format similar to the original Tukwila Andover Park West
Design Report.
WORK ACTIVITIES
7.1 Prepare Draft Design Report:
7.1.1 Upon completion of the Concept Design studies and alternative selection
process, the Consultant will prepare a Draft Design Report summarizing the
results of the work, including project title /location /description /vicinity map,
project summary, design plans, scope, schedule, cost estimates and timing
by biennium, format requirements, right -of -way requirements,
environmental /categorical exclusion information, summary of project
documentation, and traffic information (provided by the city). Include
geotechnical, environmental and other technical memos identified in Task 2.
7.1.2 Meet with City staff to review the Draft Design Report.
7.1.3 Comments will be recorded and a response or action to be taken prepared.
7.2 Preparation of the Revised Draft Design Report
7.2.1 Update required elements incorporating city comments.
7.2.2 Meet with City staff to review the Revised Draft Design Report.
7.2.3 Comments will be recorded and a response or action to be taken prepared.
7.3 Prepare Final Draft Design Report
7.3.1 Agreed changes will be incorporated into the Final Draft Design Report, and
a final draft version issued.
7.3.2 Further changes to the Final Draft Design Report will be made, and a Final
Report issued.
DELIVERABLES
Draft Design Report
Revised Draft Design Report
Final Draft Design Report
Final design report
Summaries of City comments and actions taken
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