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HomeMy WebLinkAboutTrans 2008-10-28 Item 3B - Report - 2008 3rd Quarter Report: Public WorksPUBLIC WORKS DEPARTMENT THIRD QUARTER REPORT TO COUNCIL July 1 September 30, 2008 Prepared for Transportation Committee 3 QUARTER SIGNIFICANT ISSUES Completed the Tukwila 205 Levee, Site 5 Retaining Wall. Awarded construction contracts for 2008 Overlay Program, Standby Power Upgrades Year One, 2008 Small Drainage Program, Interurban Ave S. Waterline. Received WA State right -of -way certification for Tukwila International Boulevard Phase II Ill. Significant staff time is required to respond to request for public records which reduces our ability to complete goals in a timely manner. BUDGET PROGRAM GOALS Public Works Administration 1. Review the Local Improvement District for the ouroose of fundina the Tukwila Urban Access Proiect at Klickitat and Southcenter Parkway: Ongoing. Waiting on completion of right -of -way negotiations for three properties to finalize the preliminary assessment roll for the LID. 2. Evaluate future arant funding options available and propose a course of action to fund transportation projects: Ongoing process. 3. Assess the City's Emeraencv Manaaement Plan using the National Emergency Manaaement Accreditation Program Standard as the guideline: Effort stopped because continual changes to guidelines and requirements from Department of Homeland Security. 4. Provide auarterlv reports on emeraencv manaaement issues: Ongoing process. 5. Hold quarterly community informational meetings: Ongoing. Business Services 1. Create a more effective. cost efficient department projecting and monitoring department cost: seeing more cost effective purchasing aareements with vendors: preparina the department's operation. maintenance and capital facilities budaet using a 'needs- basis' approach: Ongoing process. City Administrator approved the Vehicle Replacement Guideline Procedures. 2. Review a program that effectively and efficiently administers Council- approved Local Improvement Districts (LIDs): Goal met. First proposal for a neighborhood LID indicated there was insufficient benefit to property owners to warrant the project. LID for TUC Access (Klickitat) continues. 3. Review "rate model" for establishina appropriate rates for water. sewer and surface water enterprise funds: Ongoing process as part of the budget. Maintenance Administration 1. Analyze operational and standby needs for potential future expansion of shop facilities: Pending due to seismic study. 2. Implement recurrent technical training and operational safety programs to maintain employee certification levels: Recurring goal met. 3. Implementation of maintenance tracking system for facilities and City resources: Goal met. A centralized reporting and tracking system was implemented for inventory maintenance of city signs and to record and control graffiti. Engineering Administration 1. Continue to assess standardized contracting procedures for construction and repair projects: Ongoing effort. The use of cost- loaded networks for managing contracts will be expanded. 2. Annual update of transportation mitiaation fee system: Reviewing and updating the system. 2008 Third Quarter Report to Council Prepared for Transportation Committee Page 2 Development General: 1. Maintain and improve the turn- around time for permit review and approval: Ongoing process. 2. Work with and support DCD to improve permit processes: Ongoing process. Performance: 1. Zero backloas of permits waitina for more than 30 days to be reviewed: Goal being met. 2. Permits for sinale familv residences issued within 30 days: Goal being met. Facility Maintenance General: 1. Maintain a record keeping system trackina each facility for allocation of work order resources: Ongoing effort. Centralized system implemented for reporting and tracking efforts associated with graffiti removal. 2. Implement the business plan for facility maintenance: Ongoing. Performance: 1. Advertise and award 90% of active Fund 303 Proiects no later than June 1 Goal not met. Project list had to be revised several times in order to include several emergent high priority repair projects. 2. Reduce facility maintenance costs by 10% through efficiencies: Mixed results. Efficiencies were achieved but were offset by inflation and therefore less maintenance was accomplished for the same budgeted dollars. 3. Develop and implement a custodial satisfaction survey and performance coals: The facility maintenance work order form on Tuknet is sufficient to identify customer needs. Street Maintenance /General Admin General: 1. Participate in pavement management for the multi -year street overlay proaram: Goal met. Successful 2008 Overlay Program accomplished. 2. Assess the Traffic Operations Center (TOM effectiveness: Ongoing process. Value of the TOC was shown during the Mall Opening signal timing at intersections was quickly adjusted to compensate for the increased traffic. Timing plans are routinely evaluated and adjusted to compensate for changes in traffic patterns. Performance: 1. Repair City -owned streetliahts within 72 hours. For Seattle City Liaht/Puaet Sound Enemy streetliahts. report within 24 hours: Ongoing process, goal being met. 2. Correct all traffic signal problems within 24 hours: Ongoing process, goal being met. 3. Perform auarterlv preventative maintenance on all City -owned traffic sianals: Ongoing process, goal being met. 4. Evaluate reflectivity of all sians once a year: Ongoing process, goal being met. 5. City street cleaning: Ongoing process, other demands reduce street cleaning levels. a. Residential 100 percent of the streets, twice a year. b. Arterial residential and commercial/industrial roads six times a year. c. Arterial commerciaVindustrial roads eight times a year. 6. Potholes shall be repaired within 48 hours of notification: Ongoing process, goal being met. Residential Streets General Engineering 1. Prioritize. budget. and schedule list of residential street improvement projects for inclusion into the City's Capital Improvement Proaram: Reviewing list of traffic calming requests to determine eligible locations, followed by prioritization. Report to Committee in fourth quarter. 2. Annual update of pavement manaaement system: Consultant has updated pavement data and completed a new report for the entire City. Rating results expected to be presented to Council in fourth quarter. Bridges Streets General Engineering 1. Onaoina construction of Phase II Ill of Tukwila International Blvd. Improvement Proiect: Right -of- Way certification completed; obligated construction funds, advertise in fourth quarter. 2008 Third Quarter Report to Council Prepared for Transportation Committee Page 3 2. Award construction contract for Tukwila Urban Access (Klickitat) Project: Right -of -Way acquisition underway, to be followed by the completion of the LID Preliminary Assessment Roll by early 2009. 3. Award construction contract for Southcenter Parkway Project: Project has been placed on hold pending completion of the negotiations for the Development Agreement. Equipment Rental General: 1. Use monthly maintenance manaaement trackina reports to recommend a 10 percent reduction in fleet maintenance costs: Ongoing with mixed results. Fuel costs continued to rise throughout the year and these additional costs more than offset the savings achieved. Performance: 1. Complete 85 percent of the 2008 budget capital equipment purchases by June 30` Goal met. 2. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe: Being completed for nearly all departments but requires cooperation from those using fleet. 3. Keep 90 percent of safety vehicles (Police and Fire) available for use: Being implemented to the best of City's ability given the resources and shop space available.