HomeMy WebLinkAboutTrans 2009-02-17 Item 3B - Report - 2008 4th Quarter Report: Public Works
FOURTH QUARTERlYEAR END QUARTER REPORT TO COUNCIL
October 1 - December 31, 2008
Prepared for Transportation Committee
PUBLIC WORKS DEPARTMENT
2008 YEAR END SUMMARY
2008 ended with a near record snowfall and ice storm. For 12 days, City crews were constantly plowing
and sanding City streets. In addition to the snow, crews responded and repaired a 10-inch water main
break. During this winter storm, all Fire, Police and Public Works dispatches were answered.
For the first time in 10-years, Public Works was unable to complete all of its performance goals. The
combination of a significant rise in the cost of asphalt and a zero growth budget has meant that resources
have been diverted from services such as street sweeping and graffiti removal and invested into pothole
repairs and crack sealing in order to preserve the condition of the City's streets.
4th QUARTER SIGNIFICANT ISSUES
. Substantially completed construction contracts for 2008 Overlay Program, 2008 Small Drainage
Program, and 80% of the Interurban Ave S. Waterline Project.
. Awarded construction contract for Tukwila International Boulevard Phase II & III.
. Finalized purchase of Duwamish Gardens site.
. Almost 1,800 hours spent responding to snow and ice storm from December 16, 2008 through
December 28, 2008. City facilities were closed due to storm at 3 p.m. on December 18, 2008 and
all day December 19 and 22, 2008.
BUDGET PROGRAM GOALS
Public Works Administration
1. Review the Local Improvement District for the purpose of fundine the Tukwila Urban Access Proiect at
Klickitat and Southcenter Parkway: Ongoing. Waiting on completion of right-of-way
negotiations for three properties to finalize the preliminary assessment roll for the LID.
2. Evaluate future qrant fundinq options available and propose a course of action to fund transportation
projects: Ongoing. Submitted grant application for replacement of Boeing Access Road
Bridge.
3. Assess the City's Emerqency Manaqement Plan usinq the National Emerqency Manaqement
Accreditation Proqram Standard as the quideline: Effort stopped due to continual changes to
guidelines and requirements from Department of Homeland Security.
4. Provide quarterly reports on emerqency manaqement issues: Completed.
5. Hold quarterly community informational meetinqs: Completed.
Business Services
1. Create a more effective, cost-efficient department - proiectinq and monitorinq department cost;
seeinq more cost-effective purchasinq aqreements with vendors: preparinq the department's
operation, maintenance and capital facilities budqet usinq a 'needs-basis'approach: Ongoing
process. City Administrator approved the Vehicle Replacement Guidelines & Procedures.
City departments will share vehicles and the City's pool vehicles have been expanded.
2. Review a proqram that effectively and efficiently administers Council-approved Local Improvement
Districts (LIDs): Completed. First proposal for a neighborhood LID indicated there was
insufficient benefit to property owners to warrant the project. LID for TUC Access (Klickitat)
continues.
3. Review "rate model" for establishinq appropriate rates for water, sewer and surface water
enterprise funds: Ongoing process as part of the budget.
Maintenance Administration
1. Analyze operational and standby needs for potential future expansion of shop facilities: Completed.
Results will be included in the Mayor's Facility Upgrade and Replacement Plan proposal.
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2008 Fourth Quarter Report to Council
Prepared for Transportation Committee
Page 2
2. Implement recurrent technical traininq and operational safety proqrams to maintain employee
certification levels: Recurring goal met.
3. Implementation of maintenance trackinq system for facilities and City resources: Completed. A
centralized reporting and tracking system was implemented for inventory & maintenance of
city signs and to record and control graffiti. Graffiti removal is averaging $4,000 per month.
Engineering Administration
1. Continue to assess standardized contractina procedures for construction and repair proiects:
Ongoing. The use of cost-loaded networks for managing contracts will be expanded.
2. Annual update of transportation mitiqation fee system: Completed for 2009.
Development
General:
1. Maintain and improve the turn-around time for permit review and approval: Ongoing.
2. Work with and support DCD to improve permit processes: Ongoing.
Performance:
1. Zero backloqs of permits waitinq for more than 30 days to be reviewed: Goal being met.
2. Permits for sinqle-family residences issued within 30 days: Goal being met.
Facility Maintenance
General:
1. Maintain a record keepinq system trackinq each facility for allocation of work order resources:
Ongoing. Centralized system implemented for reporting and tracking efforts associated with
graffiti removal.
2. Implement the business plan for facility maintenance: Ongoing.
Performance:
1. Advertise and award 90% of active Fund 303 Proiects no later than June 1st: Goal not met. Project
list had to be revised several times in order to include several emergent high priority repair
projects.
2. Reduce facility maintenance costs by 10% throuqh efficiencies: Mixed results. Efficiencies were
achieved but were offset by inflation and therefore less maintenance was accomplished for
the same budgeted dollars.
3. Develop and implement a custodial satisfaction survey and performance qoals: The facility
maintenance work order form on Tuknet is sufficient to identify customer needs.
Street Maintenance/General Admin
General:
1. Participate in pavement manaqement for the multi-year street overlay proqram: Goal met. Successful
2008 Overlay Program accomplished.
2. Assess the Traffic Operations Center (TO C) effectiveness: Ongoing process. Value of the TOC was
shown during the Mall Opening - signal timing at intersections was quickly adjusted to
compensate for the increased traffic. Timing plans are routinely evaluated and adjusted to
compensate for changes in traffic patterns. Excellent investment by the City.
Performance:
1. Repair City-owned streetliqhts within 72 hours. For Seattle City LiqhtlPuqet Sound Eneray streetliqhts.
report within 24 hours: Goal met.
2. Correct all traffic siqnal problems within 24 hours: Goal met.
3. Perform quarterly preventative maintenance on all City-owned traffic siqnals: Goal met.
4. Evaluate reflectivity of all siqns once a year: Goal met.
5. City street cleaninq: Goal not met, personnel diverted to street repairs.
a. Residential............ ................................. .... ..1 00 percent of the streets, twice a year.
b. Arterial residential and commercialfindustrial roads... ... ...... ... ... .six times a year.
c. Arterial commercial/industrial roads... ........................ ............ eight times a year.
6. Potholes shall be repaired within 48 hours of notification: Ongoing process, goal being met.
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