HomeMy WebLinkAboutTrans 2009-05-18 Item 3E - Report - 2009 1st Quarter Report: City Council / Public WorksCITY COUNCIL
City of Tukwila
There are no updates for the Council goals during the first quarter. Per direction given at the Council
Retreat in late February/early March, each goal will be assigned to a Council Committee for
implementation and /or follow -up. Committee assignments have been made by the Council President, but
have not yet been distributed to full Council for comment.
BUDGET PROGRAM GOALS
1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of
the different cultures represented within the Tukwila community: Awaiting Council Committee
assignment.
2. Support programs and services that provide a sense of stability, community and unity throughout
Tukwila's residential neiahborhoods: Awaiting Council Committee assignment.
3. Work together in cooperation with nearby cities to address common problems in the Highway 99
corridor and Military Road: Awaiting Council Committee assignment.
4. Provide legislative support and encouragement to Tukwila residents living in rental communities
through programs that hold owners and /or property manaaers accountable for providing safe places
to live through the implementation of a rental licensing program: Awaiting Council Committee
assignment.
5. Approve and implement standard operating procedures for the Council. Review and update
procedures on a reaular basis: Awaiting Council Committee assignment.
6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan, Parks
Recreation Open Space Plan) through policy related decisions not associated with direct program
funding: Awaiting Council Committee assignment.
7. Ensure a commitment to continued human services fundina in relation to the cost of living through
consistent review of regional, state and federal budgets affecting human services programs and
services: Awaiting Council Committee assignment.
8. Study the feasibility and implementation of televised City Council meetings: Awaiting Council
Committee assignment.
9. Continue to foster relationships within local, regional and state entities that encouraae opportunities
for ioint partnership and outreach: Awaiting Council Committee assignment.
10. Formulate an Adopt -a- Neiahborhood program that will provide Councilmembers the opportunity to
become more familiar with the chanainq faces of communities and neiahborhoods throughout the
City: Awaiting Council Committee assignment.
11. Research the viability of sponsoring a City -wide Citizens' Academy: Awaiting Council Committee
assignment.
12. Establish a process to provide updates to Council on issues that are brouaht forward at Council
meetings durina citizen comment opportunities: Awaiting Council Committee assignment.
PUBLIC WORKS DEPARTMENT
2009 1 QUARTER SIGNIFICANT ISSUES
FIRST QUARTER REPORT TO COUNCIL
January 1 March 31, 2009
Prepared for Transportation Committee
Jim Haggerton, Mayor
Since being notified by the U.S. Army Corps of Engineers in February that there is an increased
probability that the City will experience flooding because the Howard Hanson Dam will not be allowed to
store as much water, City Departments have undertaken a massive planning effort and outreach
program. Over 3,900 letters and facts sheets have been mailed to residents and businesses within the
impacted area and an additional 500 letters and fact sheets have been hand delivered to residents within
2009 First Quarter Report
Prepared for Transportation Committee
Page 2
the Allentown, Foster Point, and Duwamish neighborhoods. The first public meeting was held March 28,
2009 and four additional public outreach meetings are scheduled in April.
BUDGET PROGRAM GOALS
Public Works Administration
1. Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan: Assessing
options and discussing them with DCD.
2. Evaluate future grant funding options available and propose a course of action to fund transportation
proiects: Submitted TUC Access (Klickitat) Project to KCPEC and PSRC for the Regional
Competition and made a presentation to KCPEC on March 31, 2009.
3. Implement the Emergency Management Community Disaster Education (CDE) Program: In
progress. Preparedness briefings are part of the Outreach Program for the Howard Hanson
Dam planning effort.
4. Provide quarterly reports on emergency management issues: Ongoing. Mayor and Council are
being regularly updated on all issues.
5. Hold quarterly community informational meetings: Ongoing. Emergency Management briefing
held at Foster High School on March 28, 2009 with approximately 50 people attending.
Business Services
1. Create a more effective, cost efficient department projecting and monitoring department costs:
seeking more cost effective purchasing agreements with vendors: preparing the department's
operation, maintenance and capital facilities budaet using a "needs- basis" approach: Ongoing.
2. Review the feasibility of using Council- approved Local Improvement Districts (LIDs) as a means of
financing street improvement projects for residential and commercial areas: TUC Access (Klickitat)
Project will be the first LID project since 1989.
3. Review "rate model" for establishing appropriate rates for water, sewer and surface water enterprise
funds. Investigate the feasibility of a consumption -based sewer rate: Ongoing.
Maintenance Administration
1. Identify operational requirements (facility space, equipment, and personnel) for all maintenance
functions beina performed: Analyzed zero -cost arrangements for new equipment only.
2. Implement recurrent technical training and operational safety programs to maintain employee
certification levels to meet current and updated regulations: Approved contract for confined space
training that will include updating the city's confined space plan with new regulations.
3. Initiate a program that will improve the energy efficiency of City maintenance operations: As part of
the City's Green Team, Public Works is reducing waste and evaluating facility lighting.
Engineering Administration
1. Assess standardized contracting procedures for construction and repair projects: Ongoing. The use
of a cost loaded network is being used for the fifth time with the Tukwila International Blvd
Phase II III Project.
2. Annual assessment and update of transportation impact fees system: Draft In progress, to
Transportation Committee in the third quarter.
Development
General:
1. Maintain and improve the turn around time for permit review and approval: All performance goals
are being met.
2. Work with and support DCD to improve permit processes: Ongoing.
Performance:
1. Zero backlogs of permits waiting for more than 30 days to be reviewed: Goal met for first quarter.
2. Permits for single family residences issued within 30 days: Goal met for first quarter.
2009 First Quarter Report
Prepared for Transportation Committee
Page 3
Facility Maintenance
General:
1. Maintain a record keeping and tracking system for facility maintenance work order allocation:
Review of the data will occur after the first quarter.
2. Implement the business plan for facility maintenance: Tied to evaluation of the data.
Performance:
1. Advertise and award 90% of active Fund 303 Proiects no later than June 1 On hold.
2. Reduce facility maintenance costs by 10% through efficiencies: Reviewing lighting efficiencies.
Street Maintenance /General Admin
General:
1. Participate in pavement management for the multi -year street overlay program: Proceeding past
the 60% design review with engineering.
2. Assess the Traffic Operations Center (TOC) effectiveness and flexibility with an emphasis on
expanding its use by other departments: Fiber expansions being done with CIP projects.
Performance:
1. Repair City -owned streetlights within 72 hours. For Seattle City Light/Puget Sound Energy
streetlights. report within 24 hours: Repairs have been made on City -owned lights as needed.
2. Correct all traffic signal problems within 24 hours: Goal being met.
3. Perform quarterly preventative maintenance on all City -owned traffic signals: Completed 50% of all
LED replacements in the traffic signal heads.
4. Evaluate reflectivity of all signs once a year: Will begin in second quarter.
5. City street cleaning: Sweeping all roads and still retrieving sand from the 2008 snow operations.
Residential 100 percent of the streets. twice a year.
Arterial residential and commercial /industrial roads six times a year.
Arterial commercial /industrial roads eight times a year.
6. Potholes shall be repaired within 48 hours of notification: Goal being met.
7. Provide quarterly reports on the effort to remove graffiti from public property: Forthcoming.
Residential Streets General Engineering
1. Prioritize, budget, and schedule list of residential street improvement projects, including condition of
sidewalks. for inclusion into the City's Capital Improvement Program: On hold.
2. Annual update of pavement management system: Update to C.O.W. in second quarter.
Bridges Streets General Engineering
1. Ongoing construction of Phase II III of Tukwila International Blvd. Improvement Project: Material
and schedule submittals reviewed and approved with cost loaded network nearly ready.
Construction notice to proceed expected by early part of second quarter.
2. Award construction contract for Tukwila Urban Access (Klickitat) Project: Award expected prior to
end of calendar year. ROW acquisition, certification, and LID formation are outstanding but all
are well underway and expected to be completed no later than mid -third quarter.
3. Award construction contract for Southcenter Parkway Project: On hold pending development
agreement approval.
Equipment Rental
General:
1. Use the Fleet Management Database to recommend a 10 percent reduction in the City's fleet costs:
Determined under utilized vehicles that qualified for auction or carpool use.
2. Fully implement the Vehicle Replacement Guidelines Procedures: Goal being met.
Performance:
1. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe:
On track after 1 -month recovery from winter snow events.
2. Keep 90 percent of safety vehicles (Police and Fire) available for use: Goal being met.
3. Complete by April 30th, the "Condition of the City's Fleet" Report: Forthcoming in second quarter.
4. Complete 85 percent of the capital equipment purchases by June 30 On budgetary hold.