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HomeMy WebLinkAboutTrans 2009-08-17 Item 3C - Report - 2009 2nd Quarter Report: City Council / Public Works\s City of Tukwila CITY COUNCIL 2nd QUARTER SIGNIFICANT ISSUES BUDGET PROGRAM GOALS SECOND QUARTER REPORT TO COUNCIL Prepared for Transportation Committee April 1 June 30, 2009 Jim Haggerton, Mayor 1. Seek out opportunities for Councilmembers to further their knowledoe, experience and awareness of the different cultures represented within the Tukwila community: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers had the opportunity to attend Somali Culture 101: Truth Fiction at New Holly Gathering Hall on June 11, 2009. 2. Support programs and services that provide a sense of stability, community and unity throughout Tukwila's residential neiahborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue sponsoring a monthly Coffee Chat in the Tukwila community. 3. Work together in cooperation with nearby cities to address common problems in the Hiahwav 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the possibility of a joint meeting between the two city councils. Due to an increased workload, Tukwila City Council was not able to commit to a specific meeting date during second quarter. 4. Provide legislative support and encouragement to Tukwila residents living in rental communities through programs that hold owners and /or property managers accountable for providing safe places to live through the implementation of a rental licensina program: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections. Relative legislation was deferred this legislative session. Department of Community Development staff continues to move forward with developing a rental housing licensing program for Tukwila. 5. Approve and implement standard operating procedures for the Council. Review and uodate procedures on a regular basis: Not currently assigned to a specific committee. During second quarter, the Legislative Analyst continued to research, gather information and prepare draft materials relative to Council standard operating procedures. 6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan, Parks, Recreation Open Space Plan) through policy related decisions not associated with direct program funding: Assigned to Community Affairs Parks Committee for implementation and /or follow up. This item was not scheduled for Committee review during the second quarter. 7. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional, state and federal budgets affecting human services programs and services: Assigned to Community Affairs Parks and Finance Safety Committees for implementation and/or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. 8. Study the feasibility and implementation of televised City Council meetings: Assigned to Utilities Committee for implementation and /or follow -up. Information Technology staff has conducted preliminary research on this topic, which will be scheduled for Committee discussion during the third quarter. 9. Continue to foster relationships within local, regional and state entities that encouraae opportunities for joint partnership and outreach: Assigned to Utilities Committee for implementation and/or follow -up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKEDI, 2009 Second Quarter Report Prepared for Transportation Committee Page 2 WRI 9, ARAB, Suburban tildes Association, Association of VWJa' gtoII Cities, l ligi'liii le Forum and Cascade Water Alliance. 10. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to become more familiar with the chancing faces of communities and neiahborhoods throuahout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. 11. Research the viability of sponsoring a City -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. 12. Establish a process to provide updates to Council on issues that are brought forward at Council meetings during citizen comment opportunities: Assigned to Transportation Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. PUBLIC WORKS DEPARTMENT 2009 2nd QUARTER SIGNIFICANT ISSUES Tukwila's risk of experiencing flooding in the upcoming winter season has been significantly increased due to problems at the Howard Hansen Dam. Staff has been participating in the regional planning efforts to coordinate evacuation, warning notification, flood fighting techniques, mass care and sheltering, and water rescue. Notice to Proceed issued for Tukwila International Blvd Phases II III, 2009/2010 Overlay Repair Program, 2009 Small Drainage Program, and Foster Golf Reclaimed Water Line Extension Project. BUDGET PROGRAM GOALS Public Works Administration 1. Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan: Has been placed on -hold until a financing plan is adopted. 2. Evaluate future arant fundina options available and propose a course of action to fund transportation projects: The Klickitat Project did not receive the grant during the recent PSRC process for the Regional Competition. Staff will continue to seek other opportunities. 3. Implement the Emergency Management Community Disaster Education (CDE'i Proaram: In progress. Preparedness briefings are part of the Outreach Program for the Howard Hanson Dam planning effort. Staff has made five briefings to the community, both residents and businesses, and numerous briefings to individual businesses. 4. Provide auarterly reports on emergency management issues: Ongoing. Mayor and Council are being regularly updated on all issues. 5. Hold quarterly community informational meetinas: Ongoing. Emergency Management has held five public outreach briefings to date with a total of 267 people in attendance. Business Services 1. Create a more effective, cost efficient department projecting and monitoring department costs, seeking more cost effective purchasing agreements with vendors; preparing the department's operation. maintenance and capital facilities budaet usina a "needs- basis" approach: Ongoing. 2. Review the feasibility of using Council- approved Local Improvement Districts (LIDs' as a means of financing street improvement projects for residential and commercial areas: TUC Access Klickitat) Project will be the first LID project since 1989. 3. Review "rate model" for establishina appropriate rates for water, sewer and surface water enterorise funds. Investiaate the feasibility of a consumption -based sewer rate: Ongoing. 2009 Second Quarter Report Prepared for Transportation Committee Page 3 Maintenance Administration 1. Identify operational reauirements (facility space, eauipment, and personnel) for all maintenance functions beina performed: Additional staging sites are being reviewed for emergency planning. 2. Implement recurrent technical trainina and operational safety proarams to maintain employee certification levels to meet current and undated reaulations: Training was completed for confined space and finalizing the City's confined space plan with the new regulations. 3. Initiate a program that will improve the enerav efficiency of City maintenance operations: As part of the City's Green Team, Public Works is reducing waste and evaluating facility lighting. Engineering Administration 1. Assess standardized contractina procedures for construction and repair proiects: Ongoing. The use of a cost loaded network is being used for the fifth time with the Tukwila International Blvd Phase II III Project. 2. Annual assessment and update of transportation impact fees system: Draft In progress, to Transportation Committee in the third quarter. Development General: 1. Maintain and improve the turn around time for permit review and approval: All performance goals are being met. 2. Work with and support DCD to improve permit processes: Ongoing. Performance: 1. Zero backlogs of permits waitina for more than 30 days to be reviewed: Goal met. 2. Permits for sinale familv residences issued within 30 days: Goal met. Facility Maintenance General: 1. Maintain a record keeping and tracking system for facility maintenance work order allocation: Review of the data is ongoing. 2. Implement the business plan for facility maintenance: Planning is now part of the Green Initiative. Performance: 1. Advertise and award 90% of active Fund 303 Projects no later than June 1 On hold. 2. Reduce facility maintenance costs by 10% through efficiencies: Reviewing lighting cooling efficiencies. Street Maintenance /General Admin General: 1. Participate in pavement management for the multi -year street overlay proaram: Completed the design review with engineering. 2. Assess the Traffic Operations Center (TOC) effectiveness and flexibility with an emphasis on expanding its use by other departments: Fiber expansions being done with CIP projects. Performance: 1. Repair City -owned streetliahts within 72 hours. For Seattle City Light/Puget Sound Energy streetlights, report within 24 hours: Repairs have been made on City -owned lights as needed. 2. Correct all traffic sianal problems within 24 hours: Goal being met. 3. Perform auarterlv preventative maintenance on all City -owned traffic sianals: Completed all LED replacements in the traffic signal heads 4 Evaluate reflectivity of all sians once a year Will begin in third quarter. 5. City street cleanina: Sweeping only as needed until mowing season is past. Residential 100 percent of the streets, twice a year. Arterial residential and commercial /industrial roads six times a year. Arterial commercial /industrial roads eight times a year. 6. Potholes shall be repaired within 48 hours of notification Goal being met 7 Provide auarterly reports on the effort to remove graffiti from public property: Report at end of year 2009 Second Quarter Report Prepared for Transportation Committee Page 4 Residential Streets General Engineering 1. Prioritize, budget, and schedule list of residential street improvement projects. including condition of sidewalks, for inclusion into the City's Capital Improvement Proaram: On hold. 2. Annual update of pavement management system: 2009/2010 Overlay Repair Program has been awarded for construction to Lakeside Industries. The pavement management system will be updated and presented to Transportation Committee in the third quarter. Bridges Streets General Engineering 1. Ongoing construction of Phase II Ill of Tukwila International Blvd. Improvement Proiect: Notice to Proceed issued to Gary Merlino Construction Co. Soldier pile retaining walls and storm drain construction underway with two -lane traffic control. 2. Award construction contract for Tukwila Urban Access (Klickitat) Proiect: Bid award targeted for fourth quarter. ROW acquisition underway, followed by ROW certification and LID formation. 3. Award construction contract for Southcenter Parkway Project: Development agreement approved. Final design supplemental agreement with David Evans on hold pending annexation approval. Equipment Rental General: 1. Use the Fleet Management Database to recommend a 10 percent reduction in the City's fleet costs: Carpool and auction efforts have reduced under utilized vehicles. 2. Fully implement the Vehicle Replacement Guidelines Procedures: Goal being met. Performance: 1. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe: Ongoing, goal being met. 2. Keep 90 percent of safety vehicles (Police and Fire) available for use: Currently using backup fire trucks until one engine is returned in August for body repairs. 3. Complete by April 30th, the "Condition of the City's Fleet" Report: Forthcoming in third quarter. 4. Complete 85 percent of the capital eauipment purchases by June 30` On budgetary hold.