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HomeMy WebLinkAboutTrans 2009-11-16 Item 3D - Report - 2009 3rd Quarter Report: City Council / Public WorksCITY COUNCIL City of Tukwila BUDGET PROGRAM GOALS THIRD QUARTER REPORT TO COUNCIL July 1 September 30, 2009 Prepared for Transportation Committee Jim Haggerton, Mayor 1. Seek out opportunities for Councilmembers to further their knowledge. experience and awareness of the different cultures represented within the Tukwila community: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. No activity to report during third quarter. 2. Support proarams and services that provide a sense of stability, community and unity throughout Tukwila's residential neiahborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue sponsoring a monthly Coffee Chat in the Tukwila community. 3 Work together in cooperation with nearby cities to address common problems in the Hiahwav 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the possibility of a joint meeting between the two city councils. Due to an increased workload, Tukwila City Council was not able to commit to a specific meeting date during third quarter. 4. Provide legislative support and encouraaement to Tukwila residents living in rental communities throuah proarams that hold owners and /or property managers accountable for providing safe places to live through the implementation of a rental licensina Droa ram Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections. Relative legislation was deferred this legislative session Department of Community Development staff continues to move forward with developing a rental housing licensing program for Tukwila. 5. Approve and implement standard operating procedures for the Council. Review and update procedures on a regular basis: Not currently assigned to a specific committee. During third quarter, the Legislative Analyst continued to research, gather information and prepare draft materials relative to Council standard operating procedures. 6. Support the implementation of City endorsed proarams (i.e. Walk Roll Plan. Fire Master Plan. Parks Recreation Open Space Plan) through policy related decisions not associated with direct program funding. Assigned to Community Affairs Parks Committee for implementation and /or follow up. No activity to report during third quarter. 7 Ensure a commitment to continued human services funding in relation to the cost of livina through consistent review of regional. state and federal budaets affecting human services proarams and services: Assigned to Community Affairs Parks and Finance Safety Committees for implementation and/or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. 8. Study the feasibility and implementation of televised City Council meetinas: Assigned to Utilities Committee for implementation and /or follow -up. Information Technology staff has conducted preliminary research on this topic, which will be scheduled for Committee discussion during the third quarter. 9. Continue to foster relationships within local, reaional and state entities that encourage opportunities for ioint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow -up. Councilmembers serves as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKEDI, WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance. 2009 Third Quarter Report Prepared for Transportation Committee Page 2 10. Formulate an Adopt -a- Neiahborhood proaram that will Provide Councilmembers the opportunity to become more familiar with the chanaina faces of communities and neiahborhoods throughout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the third quarter. 11. Research the viability of soonsorina a City -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item was not scheduled for Committee review during the third quarter. 12. Establish a Process to Provide updates to Council on issues that are brouaht forward at Council meetinas during citizen comment opportunities Assigned to Transportation Committee for implementation and/or follow -up. This item was not scheduled for Committee review during the third quarter. PUBLIC WORKS DEPARTMENT 3 QUARTER SIGNIFICANT ISSUES The Howard Hanson Dam seepage problem continues, despite Corp of Engineers work to install a temporary fix that may or may not allow additional water to be stored behind the dam Staff participated in numerous local and regional planning and outreach meetings. Council passed Resolution No 1689 declaring a local emergency due to increased flood potential because of dam's lower storage capacity Notice to Proceed issued for Surface Water's Storm Lift Station No 18 Upgrade and Gilliam Creek Basin Stormwater Overflow. BUDGET PROGRAM GOALS Public Works Administration 1 Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan Has been placed on -hold until a financing plan is adopted. 2. Evaluate future grant funding options available and Propose a course of action to fund transportation projects: Staff will continue to seek funding opportunities 3. Implement the Emeraencv Management Community Disaster Education (CDE) Proaram: In progress. Preparedness briefings are part of the Outreach Program for the Howard Hanson Dam planning effort. Council approved Resolution 1689 declaring a local emergency due to flood control capabilities of the Howard Hanson Dam. 4. Provide auarterly reports on emeraencv management issues. Ongoing, Mayor and Council are being regularly updated on all issues 5. Hold auarterly community informational meetinas: Ongoing. Emergency Management has held 7 public outreach briefings to date with several hundred people in attendance. Business Services 1. Create a more effective. cost efficient department— proiectina and monitorina department costs. seeking more cost effective purchasina aareements with vendors: preparing the department's operation. maintenance and capital facilities budaet using a "needs- basis" approach Ongoing. 2. Review the feasibility of using Council- approved Local Improvement Districts (LIDs) as a means of financina street improvement proiects for residential and commercial areas. The formation process began for LID #33 for the TUC Access (Klickitat) Project. Resolution No. 1690 for the Intent to Form a LID was approved by Council September 21, 2009. 3. Review "rate model" for establishina appropriate rates for water. sewer and surface water enterprise funds. Investiaate the feasibility of a consumption -based sewer rate. Ongoing Maintenance Administration 1. Identify operational requirements (facility space, equipment. and personnel) for all maintenance functions being performed: Staging and storage have been prioritized with the flood threat. 2009 Third Quarter Report Prepared for Transportation Committee Page 3 2. Implement recurrent technical trainina and operational safety programs to maintain emolovee certification levels to meet current and undated regulations: Training was completed for confined space and the City's confined space plan with the new regulations has been approved. 3. Initiate a program that will improve the enerav efficiency of City maintenance operations: As part of the City's Green Team, Public Works is reducing waste and evaluating energy conservation Engineering Administration 1 Assess standardized contractina procedures for construction and repair projects: Ongoing 2. Annual assessment and update of transportation impact fees system. On hold pending budget approval for traffic model and transportation element update. Development General: 1. Maintain and improve the turn around time for permit review and approval All performance goals are being met. 2 Work with and support DCD to improve permit processes. Ongoing. Performance: 1. Zero backloas of permits waitina for more than 30 days to be reviewed: Goal met. 2. Permits for sinale familv residences issued within 30 days Goal met. Facility Maintenance General: 1. Maintain a record keeping and trackina system for facility maintenance work order allocation Review of the data is ongoing 2. Implement the business plan for facility maintenance. Planning is now part of the Green Initiative Performance: 1 Advertise and award 90% of active Fund 303 Projects no later than June 1 On budgetary hold 2. Reduce facility maintenance costs by 10% throuah efficiencies: Reviewing and implementing lighting cooling efficiencies. Street Maintenance /General Admin General: 1. Participate in pavement manaaement for the multi -year street overlay program. Completed the design review with engineering. 2. Assess the Traffic Operations Center (TOM effectiveness and flexibility with an emphasis on expandina its use by other deoartments: Fiber expansions being done with CIP projects. Performance: 1. Repair City -owned streetliahts within 72 hours. For Seattle City Liaht/Puaet Sound Enerav streetlights. report within 24 hours: Repairs have been made on City -owned lights as needed 2. Correct all traffic sianal problems within 24 hours Goal being met. 3. Perform auarterly preventative maintenance on all City -owned traffic sianals: Completed all LED replacements in the traffic signal heads. 4. Evaluate reflectivity of all sians once a vear Will begin in fourth quarter 5. City street cleaning: Sweeping will continue now that mowing season is done. Residential 100 percent of the streets. twice a year. Arterial residential and commercial /industrial roads six times a year. Arterial commercial /industrial roads eiaht times a year. 6 Potholes shall be repaired within 48 hours of notification. Goal being met 7. Provide auarterly reports on the effort to remove araffiti from public property: Report at end of year Residential Streets General Engineering 1. Prioritize. budaet. and schedule list of residential street improvement oroiects. includina condition of sidewalks. for inclusion into the City's Capital Improvement Proaram: On hold. 2009 Third Quarter Report Prepared for Transportation Committee Page 4 2. Annual update of pavement manaaement system. 2009/2010 Overlay Repair Program construction is nearly complete. The pavement management system will be updated and presented to Transportation Committee in the fourth quarter. Bridges Streets General Engineering 1 Ongoing construction of Phase II III of Tukwila International Blvd. Improvement Project: Construction is 50% complete, ahead of schedule and under budget. Contractor is preparing for winter construction season. 2. Award construction contract for Tukwila Urban Access (Klickitat) Project: Bid award targeted for fourth quarter. ROW acquisition underway, followed by ROW certification and LID formation. 3. Award construction contract for Southcenter Parkway Proiect: Development agreement approved. Final design supplemental agreement with David Evans to Council in October for approval. Equipment Rental General: 1. Use the Fleet Management Database to recommend a 10 percent reduction in the City's fleet costs. Carpool and auction efforts have reduced under utilized vehicles. 2. Fully implement the Vehicle Replacement Guidelines Procedures: Goal being met. Performance: 1 Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe Ongoing, goal being met. 2. Keep 90 percent of safety vehicles (Police and Fire) available for use. Nearing completion of broken fire trucks for full enablement of the Fire fleet. 3 Complete by April 30th. the "Condition of the City's Fleet" Report: Forthcoming at year -end. 4 Complete 85 percent of the capital equipment purchases by June 30` On budgetary hold.