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HomeMy WebLinkAbout1974-10-28 Committee of the Whole MinutesOctober 28, 1974 TUKWILA CITY COUNCIL 7:30 P.M. CALL TO ORDER ROT,T, CATJ, OF COTTNCTT, MEMBERS DISCUSSION Robert's Rules of Order City Hall Site and leasing alternatives COMMITTEE OF THE WHOT,E MEETING MINUTES Council President meeting to order. GARDNER, STERLING, qa� Tukwila City Hall Council Chambers Traynor called the Committee of the Whole TRAYNOR, DAVIS, HARRIS, SAUL, JOHANSON. Ed Stroming of State Democrat Executive Board presented a seminar on Robert's Rules of Order, outlining parliamentary procedure so meetings can be conducted with courtesy and efficiency and the majority rule can be carried forth with respect to the minority. Councilwoman Harris asked about the validity of parliamentary cards she has and their effec- tiveness. Mr. Stroming stated they are good, but he recommends a type of slide rule. He will advise Councilwoman Davis where they can be obtained. Council President Traynor requested to be excused and turned the chair over to Senior Council Member Gardner at 8 :25 P.M. Councilman Gardner referred to a copy of Resolution #37-3 with architect McAdoo that each council member received. He remarked that the $7,200 had been paid to the architect for space study and it would apply to his fee if a building is funded. Councilwoman Davis requested any further contract or commitment we might have with the architect that would be binding if a building is built and his plans are not acceptable. Councilman Gardner said it was a consideration that $7,200 that has already been paid to him will be subtracted from his fee if he is used as architect when a building is funded. Councilwoman Davis requested that further information be obtained as to our legal obligations to Mr. McAdoo before further consideration be given to leasing a site for five years. Councilman Saul presented a letter and proposed sketch from Greg Hume on the Don Koll Building. The preliminary drawing shows spaces allocated and telephone jacks, general improve- ments, air conditioning ducts, dra eries, tile, etc. A five year lease is available at $8,250 /month which will include interior changes and maintenance. There are 16,449 square feet and the rent will be $6.00 square foot per year. Council- man Sterling suggested that the Council have a special meeting to consider this matter. Councilman Johanson inquired as to whether or not any other building had been looked into and where the money would come from to pay the lease. Council- woman Harris made following inquiries: (1) Is there a proposed lease drawn up? (2) Who is going to pay the real estate and property taxes on the building? (3) Who is going to pay for the construction of redesigning the interior? It appears that it. will cost_quite a bit. 4) We could be taking this money and putting it into a building of our own. Also, if we lease, will there be an option to buy? Councilman Saul stated the building would be ready for occupancy by January 1, 1975 or February 1, 1975. If the five year lease is accepted, Don Koll will do all of the interior work at their expense, also the carpeting. He stated he had not discussed the matter of leasing with option to buy. Ed Bauch from audience stated he would like to know what the present bills are that the city is paying now, and what we would have to pay if we lease this building. If we are going to save something by leasing the building, he thought it would be a good idea. He stated the house that the Planning Department is using now would have to be vacated, and he wondered what the saving would be. Senior Council Member Gardner was excused from the meeting at 8 :45 P.M. and turned the Chair over to Councilman Sterling. Councilman Saul suggested Council have a special meeting on the matter after all members of Council have reviewed the sketches and proposed changes to building and additional information regarding option to buy has been obtained. Councilwoman Davis suggested that someone with architectural, TUKWILA CITY COUNCIL COMMITTEE OF THE WHOT,F MEETING OCTOBER 28, 1974 PAGE 2 City Hall Site and leasing alternatives (Continued) Shoreline Management Ordinance Marine Safety Division Committee Meetings Schedule Dinner at Gasperetti's City Staff Ed Bauch Anne Altmayer Shoreline Management Ordinance Procedure for Budget Guide Line for 1975 financial, and negotiation knowledge be appointed by Council to look into the matter. Arlie Radford would be a suggestion. Someone should look over the plans to see if we are getting what we want and need. In dealing with such a large sum of money we might want to form a committee to study the problem. Senior Council Member Gardner returned to meethg at 9 :15 P.M. and resumed Chair. The letter from Planning Technician, Gary Crutchfield, regard- ing Shoreline Management Ordinance was reviewed and it was decided that it should not be on next agenda, as there is nothing further to be added by the staff. Councilman Sterling stated that Ordinance 882 established Marine Safety Division and Resolutions 448 and 449 divided the responsibility. Councilwoman Davis stated that if they were repealed the revenue sharing money would be available for the Parks Department. A letter from the Mayor recommended the Ordinance and Resolutions be repealed. Councilwoman Harris asked if the schedule of committee meetings had been set up. Councilwoman Davis stated she thought all committee chairman should submit their schedules as soon as possible. Councilman Sterling made a motion that it be put on the agenda for next week, seconded by Johanson. Carried. Councilman Johanson stated that the purpose of the dinner was discussion of Duwammish annexation. Councilwoman Davis stated that she thought it would be illegal for any of the City Council to participate, since it is city business. She thought it should be discussed in a regular work session. Councilwoman Davis stated that the $5.50 charge for the dinner would be prohibitive to many citizens who would like to be present and discuss city business. Councilwoman Harris stated it is very irregular to have the briefing outside the corporate city limits and she objected as to the location and purpose. Councilman Sterling requested that matter be put on the agenda for October 31, 1974. The dinner is to take place on November 7, 1974 at 5:30 P.M. prior to the Public Hearing on the same date at 7:30 P.M. with the King County Boundary Review Board regarding the annexation of Duwammish area. Mr. Bauch stated he objected to a briefing of Department Heads on the annexation without the public being present so the information could be available to all. Mrs. Altmayer asked if this meeting was for the purpose of voting or to take any definite action. Councilman Sterling stated the Council cannot vote to pass or fail on issues but could vote as they did tonight to put an item on next week's Agenda. Councilwoman Harris stated her interpretation of an A.G.O. regarding the Open Meeting Act. Mrs. Altmayer thanked Councilwoman Harris for her opinion, stating she did not necessarily agree. Councilman Gardner stated that Council President Traynor has information on this matter and it will not be discussed at this time. Councilman Gardner stated that preliminary budget for 1975 was about due for consideration. Councilwoman Harris stated that 1973 Legislature stated that the preliminary budget for cities' fiscal year should be submitted to Council at least 60 days before the beginning of the fiscal year, and we are supposed to have a Public Hearing on or before the first Monday preceding the fiscal year. She stated that the Mayor should give the preliminary budget to City Clerk and Council 60 days prior to fiscal year. It was requested that this infor- mation be submitted to Council unless the law was changed by the 1974 Legislature. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING OCTOBER 28, 1974 PAGE 3 RECESS 9:20 P.M. 9:30 P.M. Agenda for Meeting of the Committee of the Whole Foster Golf Course Ad Hoc Committee ADJOURNMENT 9:50 P.M. MOVED BY DAVIS, SECONDED BY STERLING, THAT THE MEETING RECESS. CARRIED. Senior Council Member Gardner called the meeting back to order with all Council Members present as previously listed, with exception of Traynor and Saul. Councilman Sterling requested that the Monday night meeting of the Committee of the Whole be in agenda form with copies to each member of the Council and that it contain any old and new business from Administration so there can be closer coordination and time to study matters to be discussed. Councilwoman Harris suggested that Administrative Staff and Standing Committees should have material in by Wednesday so an agenda can be made up. She also suggested that no action be taken on any new business if it has been referred to a committee. Councilwoman Davis stated she thought it would be helpful if the President of the Council worked with Adminis— tration to make up an agenda. Each Council member could call the Council President if they wanted something put on the agenda for the work meeting. Councilman Gardner stated that ordinarily Department Heads would be in attendance at this meeting, but since this day (October 28, 1974) was a holiday, it was not possible at this meeting. Councilman Sterling stated that the Foster Golf Course owners have been informed that the City is offering them $2.355 million for the property. The outcome of the offer is not known at this time. Councilman Johanson stated he felt the Council was not getting the help from Administration that they should and suggested that Council go out on their own in seeking additional information. MOVED BY STERLING, SECONDED BY HARRIS, THAT THE COMMITTEE OF THE WHOLE COUNCIL MEETING ADJOURN. CARRIED. Norma Booher, Recording Secretary