HomeMy WebLinkAboutTrans 2010-03-01 Item 3B - Contract Supplement #9 - Southcenter Parkway Extension with David Evans and AssociatesCity of Tukwila
TO: Transportation Committee
Mayor Haggerton
FROM: Lisa Verner, Mayor's Office
DATE: March 1, 2010
INFORMATIONAL MEMORANDUM
SUBJECT: Tukwila South Southcenter Parkway Extension Design Contract
Amendment 04- 025(1)
ISSUE
Jim Haggerton, Mayor
Authorize the Mayor to sign an amendment to Contract 04 -025 (I) (Supplement #9) with David
Evans Associates (DEA) to complete the remaining design work for Southcenter Parkway
Extension
BACKGROUND
DEA has been under contract to the City for design of Southcenter Parkway Extension, the
relocated road piece of the Tukwila South Project, since 2004. The contract has been amended
several times over the years to add additional funds and to adjust the scope of work. DEA
completed "90% drawings" and these were used by others (Segale Properties, PSE, Highline
Water District and others) to do their own design work. Attached is a summary of the contract
amendments already approved.
Southcenter Parkway Extension runs from S 180 Street to S 200 Street. The full right -of -way
is within the city limits. A Possession Use Agreement for the new right -of -way and
construction area was signed by Segale Properties and recorded.
Section 4.3.1 of the Tukwila South Development Agreement states, in part:
The City shall, using grant funds secured for this Project, promptly complete the final
design of the extension and relocation of Southcenter Parkway from S. 180th Street to S.
200 Street "Southcenter Parkway Project" or "SCP Project'), including necessary sewer,
water, stormwater, natural gas, power and telecommunications utility system
improvements associated with this roadway improvement project (the "Final Design
Plans'), as documented in the 90% drawings completed by David Evans and Associates
dated September 2005 (the "90% drawings") and on file with the City. The City may use
up to $300, 000 of the grant funds identified in Section 4.3.7 below for the purpose of
completing the Final Design Plans; any costs to complete the Final Design Plans in excess
of $300, 000 shall be borne by the City.
INFORMATIONAL MEMO
Page 2
DISCUSSION
The scope of work for the contract amendment includes items needed to complete the last
pieces of the design work. It also includes changes to the drawings, including access for
Mitchell Moving Storage, fire hydrant relocations, sewer lift station relocations, and updated
technical information. The cost for this scope of work is $221,033.
When the Development Agreement was reviewed and adopted, the estimated cost to complete
the design work was $300,000 and this figure was included in Section 4.3.1. Since then costs
have increased as the necessary scope of work has changed. In October, 2009, Council
approved Supplement #8 (contract amendment H) for $378,680. Segale Properties agreed that
the City could use grant funds for the $78,680 above the amount specified in the Development
Agreement.
For the current contract amendment, the entire $221,033 will also come from the City's grant
funds and Segale Properties has agreed.
RECOMMENDATION
Authorize the Mayor to sign an amendment to Contract 04 -025 (I) with David Evans
Associates (DEA) to complete the remaining design work for Southcenter Parkway Extension at
Council's March 8, 2010 Committee of the Whole meeting and forward to March 15, 2010
Regular Meeting
ATTACHMENTS
1. History of DEA Contract for Design of Southcenter Parkway dated 2/17/2010
2. WSDOT cover page for contract amendment 04- 025(1) for DEA and Scope of work for
contract amendment, labeled Exhibit B -2 (to the cover page)
3. Southcenter Parkway 2010 timeline (FYI)
C:IDOCUME- 11susan\ LOCALS- 11Temp\XPGrpWise \InfoMemo SCP contract amend 3- 1- 1O_1.doc
DEA Contract for Design of Southcenter Parkway History
02/24/2010
Original Contract
Supplement #1
Supplement #2
Supplement #3
Supplement #4
Supplement #5
Supplement #6
Supplement #7
Supplement #8
Supplement #9
Supplement #10
TOTAL
Amount
350,577.00
79,615.00
472,297.00
68,648.00
Original Fed/TIB design funds
City General Fund
State grants
Approval Date
04/05/2004
11/29/2004
03/29/2005
08/15/2005
n/a 01/06/2006
n/a 01/23/2008
n/a 12/16/2008
n/a 06/09/2009
378,680.00 10/09/2009
221,033.00
1,570,850.0
Reason for Supplement
Road design to (old) City Limits; sanitary sewer design (Minkler to S 200th St)
Realignment of S 178th St; signal at S 178th St; sewer in S 178th St; Water
Mink ler to S 180th St; design (old) City Limits to S 200th St
Water from S 180th St to S 200th St
Time change only
Time change only
Time change only
Time change only
Revisions to 90% drawings; 100% drawings, updated geotech; updated hyraulic;
electronic bid docs; lift station relocation, Mitchell access detour
Approval scheduled for March, 2010; revisions; utility coordination; time change
approval April? Construction support, if needed
WI Washington State
Department of Transportation
Supplemental Agreement
Number 9
Original Agreement Number
04 -025
Project Number
84-RW 37
Project Title
Southcenter Parkway Extension Project
Description of Work
Additional work required for the preparation of construction documents inicluding plans, specifications, and
estimates (P.S. &E.) for the Southcenter Parkway Extension Project. Work includes the design of additional features
as identified in Exhibit B -2 and project bid, add and award.
The Local Agency of City of Tukwila
desires to supplement the agreement entered into with David Evans and Associates, Inc.
and executed on 4/5/2004 and identified as Agreement No. 04 -025
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
Additional work as described in Exhibit IH 2.
Organization and Address
David Evans and Associates, Inc.
415 118th Avenue SE
Bellevue, WA 98005
Attn: Scott Soiseth
Phone: 425 -519 -6590
Execution Date Completion Date
4/5/2004 5/31/2010
New Maximum Amount Payable
1,570,850.00
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: 5/11 /2010
111
Section V, PAYMENT, shall be amended as follows:
Additional payement in the amount of $221,Q11 shall be added to the contract (See Exhibit R 2)
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By:
DOT Form 140 -063 EF
Revised 9/2005
Scott R. Soiseth, Associate By: City of TukwiIa
Consultant Signature Approving Authority Signature
Date
Basic Agreement Supplement #1 Supplement #2 Supplement #3 I Supplement #4-7
(Time Change Only) Supplement #8 Supplement #9 Total
Direct Salary Cost $108,162.00 $26,088.00 $150,432.00 $22,383.00 n/a $115,785.00 $70,380.00 9493,230.00
overhead $183,833.00 $44,340.00 $260,188.00 $38,714.00 n/a $202,275.00 $122,954.00 $852,304.00
(including Payroll AddOves)
Direct Non Salary Cost $26,133.00 $1,360.00 $16,547.00 $836.00 n/a $25,885.00 66,585.00 677,346.00
Fixed Fee $32,449.00 $7,827.00 $45,130.00 $6,715.00 n/a $34,735.00 $21,114.00 9147,970.00
Total $350,577.00 $79,615.00 6472,297.00 968,648.00 n/a 9378,680.00 9221,033.00 91,570,850.00
DOT Form 140-063 EF
Revised 1097
Exhibit "A"
Summary of Payments
EXHIBIT B -2
CITY OF TUKWILA ENGINEERING DESIGN SERVICES
SOUTHCENTER PARKWAY EXTENSION PROJECT
1.01 PROJECT DESCRIPTION
SCOPE OF SERVICES
SUPPLEMENT NO. 9
SECTION 1.00 PROJECT DESCRIPTION AND DELIVERABLES
The objective of Supplement No. 9 is to document scope of work changes and to complete construction
documents including plans, specifications, and estimates (PS &E) for the Southcenter Parkway Extension
Project not included in the original contract or Supplements 1 through 8. The following task revisions
are included in Supplement No. 9:
Establish S 180 Street and S 200 Street right -of -way centerline.
Establish horizontal and vertical control and additional topographic survey.
Redesign the King County Metro bus pullouts based on updated design standards.
Develop access location for new PSE substation.
Relocate /redesign illumination system to back of curb to eliminate conflict with joint utility
trench.
Relocate /redesign signal system to eliminate conflict with joint utility trench.
Develop temporary access to Seattle Tractor.
Develop and evaluate three additional sites for the sewer lift station.
Redesign sanitary sewer lift station at new selected site.
Redesign sanitary sewer trunkline to tie into new sanitary sewer lift station design.
Additional coordination with Highline Water and LaPianta to develop new waterline design.
Redesign entire Highline water system.
Develop temporary construction easement drawing and control sheet for plan set.
Provide Bid Review and Award Recommendation.
Develop alternate access drawings for the Gaco /Mitchell Access.
Prepare overlay design for Southcenter Parkway from S 180 Street to Minkler Boulevard.
Prepare overlay design for S 200 Street from the proposed Southcenter Parkway to the
western limits of the waterline design.
Prepare miscellaneous City exhibits.
Prepare Temporary Construction Easement Display.
Develop detour plan.
Develop building demolition plan and specification
1.02 PROJECT DELIVERABLES FURNISHED BY THE CONSULTANT
Section 1.02 of Supplement No. 8 is revised to the following:
The Consultant shall maintain a project file for pertinent work items. These files will be delivered to the
City at the conclusion of the project. In addition to the project files, the Consultant shall deliver the
following documents and products to the City as part of this agreement:
Meeting Minutes.
p t\ tuka00000001\ 0000con \0030contract \0031add -ons \supplement no 9 \southcenter supplemental services #9 10_0223 doc
DAVID EVANS AND ASSOCIATES, INC. 1
Scope of Services
Pre -100% PS &E Progress Set to be submitted to WSDOT Local Programs.
100% Proof PS &E Contract Plans incorporating the revisions listed above.
100% Proof Cost Estimate.
100% Proof Special Provisions.
100% PS &E Contract Plans.
100% Cost Estimate.
100% Special Provisions.
Engineer's Cost Estimate back -up data.
Updated Hydraulic Report.
Updated Geotechnical Report.
Electronic Bid Documents provided to the Builders Exchange.
Addenda.
SECTION 2.00 PROJECT MANAGEMENT AND QUALITY CONTROL
SECTION 3.00 BASEMAPPING
3.01 BASEMAPPING
Section 3.01 of Supplement No. 8 is supplemented with the following:
S 180th Street and S 200th Street R/W Verification
The Consultant shall provide the necessary professional surveying services to perform the field and
office survey necessary to prepare a centerline alignment plan of the new Southcenter Parkway Extension
and ties at S 180th Street and S 200th Street. This phase will include the research of county road plans
and records, record of surveys, and plats; section and road monument field survey ties; plat and Record
of Survey calculations; road alignment computations and resolution; and preparation of a survey map
exhibit to depict the centerline alignment and ties to section lines.
Establish Horizontal Vertical Control and additional Topographic Survey
The Consultant shall provide the necessary professional surveying services to perform the field and
office survey necessary to develop horizontal and vertical control for the project, develop a horizontal
and vertical control basemap, and perform additional topographic survey at the tie -in to the existing
Southcenter Parkway at Segale Drive C, B -Line Alignment, and C -Line Alignment.
Completed Work
Deliverables: Updated basemap and survey control sheet
SECTION 4.00 DESIGN
4.01 REVISE SOUTHCENTER PARKWAY EXTENSION LAYOUT
Section 4.01 of Supplement No. 8 is supplemented with the following:
At the direction of the City, the Consultant shall revise the design of Southcenter Parkway based on the
following:
Redesign the King County Metro bus pullouts based on updated design standards.
Develop access location for new PSE substation.
Relocate /redesign illumination system to back of curb to eliminate conflict with joint utility
trench.
p t\ tuka00000001\ 0000con \0030contract \0031add -ons \supplement no 9 \southcenter- supplemental services #910_0223 doc
DAVID EVANS AND ASSOCIATES, INC. 2
Scope of Services
Relocate /redesign signal system to eliminate conflict with joint utility trench.
Develop temporary access to Seattle Tractor.
Develop and evaluate three additional sites for the sewer lift station.
Redesign sanitary sewer lift station at new selected site.
Redesign sanitary sewer trunkline to tie into new sanitary sewer lift station design.
Redesign entire Highline water system.
Develop temporary construction easement drawing and control sheet for plan set.
In addition, the following plan elements required additional staff hours to complete than what was
identified in Supplement No. 8. These items include:
Roadway Plan and Profiles at Segale Park Drive C, B -Line, and C -Line due to updated
topographic survey information.
Channelization Plans.
TESC plan preparation based on information provided by LaPianta.
Storm Drainage Plan and Profiles.
Landscaping and Irrigation Plans.
Stream E mitigation Plans.
Electrical design for sanitary sewer lift station.
Deliverables: 100% Proof Plans (10 copies, half -size 11" x 17
100% Proof Contract Special Provisions (10 hard copies)
100% Proof Engineer's Estimate (3 hard copies)
4.03 ASSISTANCE DURING BID PERIOD
Section 4.03 of Supplement No. 8 is revised to the following:
The Consultant shall provide assistance during the ad period for construction bids consisting of attending
a pre- construction meeting, assisting the City in responding to bidder questions, and preparing addenda.
It is assumed that 112 hours total will be required to prepare the addenda.
4.04 BID REVIEW (NEW SECTION)
The Consultant shall review the proposal of the apparent low bidder and check references to assist the
City in awarding the Contract. The Consultant shall attend the bid opening, prepare a bid tabulation,
review the unit bid costs in the proposal, compare them with unit costs of other bidders, and note whether
any major discrepancies are present. The Consultant shall call the references listed on the apparent low
bidder's "Responsible Bidder Determination Form The Consultant shall prepare a list of questions to
ask the references and shall document their responses. The responses shall be sent to the City for their
review.
The Consultant shall prepare an award letter of recommendation to award a contract to the lowest
responsible bidder.
Deliverables:
Bid Tabulation
Reference Check Forms
Letter of recommendation to award bid
p:\ t\ tuka00000001\ 0000con \0030contract \0031add -ons \supplement no 9 \southcenter supplemental services #9 10_0223.doc
DAVID EVANS AND ASSOCIATES, INC. 3
Scope of Services
SECTION 9.00 MISCELLANEOUS DESIGN SERVICES
The CONSULTANT shall provide miscellaneous work to support other design elements of the project.
The following miscellaneous design work included in Supplement No. 9 includes:
A. Develop alternate access drawings for the Gaco /Mitchell Access.
B. Prepare overlay design for Southcenter Parkway from S 180 Street to Minkler Boulevard.
Prepare overlay design for S 200 Street from the proposed Southcenter Parkway to the
western limits of the waterline design.
C. Prepare miscellaneous City exhibits (32 hours maximum).
D. Prepare Temporary Construction Easement Display.
E. Develop detour plan.
F. Develop Building Demolition Plan and Specification.
p:\ t\ tuka00000001\ 0000con \0030contract \0031add -ons \supplement no. 9 \southcenter supplemental services #9 10_0223 don
DAVID EVANS AND ASSOCIATES, INC. 4
Scope of Services
Supplement No. 9
Southcenter Parkway Extension Project
Summary
Classification Hrs. x Rate Cost
1 Quality Assurance /Quality Control 22 $57.75 $1,270.50
2 Project Manager 67 $57.75 $3,869.25
3 Senior Professional Engineer 325 $58.80 $19,110.00
4 Professional Engineer 160 $43.05 $6,888.00
5 Design Engineer 316 $31.50 $9,954.00
6 CADD Manager 320 $40.43 $12,936.00
7 Sr. Traffic Engineer 54 $58.80 $3,175.20
8 Traffic Engineer 32 $43.05 $1,377.60
9 Sr. Landscape Architect 25 $40.90 $1,022.44
10 Sr. Landscape Designer 36 $32.24 $1,160.46
11 Senior Prof. Land Surveyor 32 $50.40 $1,612.80
12 Survey Tech. 70 $31.50 $2,205.00
13 Survey Crew 64 $49.35 $3,158.40
14 Administrative Assistance 94 $28.09 $2,640.23
Total Hrs. 1617 $70,380
Direct Salary Cost $70,380
Subtotal $70,380
Overhead Cost
Net Fee
Subtotal
174.70% of Direct Labor
30.00% of Direct Labor
Direct Non -Salary Cost
a) Deliveries/ Mail 5 Each $15.00 /Each $75.00
b) Reproduction: Half Size Plans Sets 15 Each $110.00 /Each $1,650.00
Full Size Plan Set 1 Each $600.00 /Each $600
Reports 15 Each $50.00 /Each $750
c) Hydraulic Modeling Lump Sum $1,000
d) Travel (Personal Miles) 200 Miles $0.550 /Mile $110.00
e) Utility Tone Marking (APS) $0.00
Subtotal $4,185
Subconsultant
R &W $2,400
DEA Total to Complete Project J $221,033
Page 1
P:\ t\ TUKA00000001\ 000000N \0030Contract \0031Add -Ons \Supplement No. 9\Southcenter- Supplemental Services #9 10_0223_revised3.xls
$122,954
$21,114
$214,448
Printed 2/24/2010
3.00
3.01
A
B
C
D
4.00 IDesign
4.01
A
B
C
Final PS &E Preparation
Basemapping
Basemapping
S. 180th to Minkler Field Walk
On -call surveying
S 180th Street and S 200th Street R/W Centerline I
Establish Horz -Vert Control Additional Topo
`Task "3.Q Total
Revise Southcenter Parkway Extension Layout
Bike Lane Elimination
September 2009 90% Comment Resolution
100% Proof Plans Preparation
Roadway plans /profiles
Segale Drive C HorizontalNertical Realignment
Station 118 +50 intersection realignment
Channelizatlon and signing plans
TESC Plans /Details
Miscellaneous details
Storm drainage plans and details
Stream E Conveyance PIaNProfile
Retaining Wall
Water /Sewer plans
Sanitary Lift Station
PRV plans
Intersection plans
Signal design
Steam E Enhancement plans
Right -of -way plan
Illumination design
Landscape plans and details
Irrigation plans and details
Dry utilities
Engineer's estimate quantities
Specifications
Design submittal production
SUPPLEMENT NO. 9
Southcenter Parkway Extension Project
Estimated Person -hours Summary
1 2 3 4 5 1 6 7 8 9 1 10 11 12 13 14 1
O
C
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a n. .2 w w N v 6: 1' 0
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1 o c o rn p J J Z Z E D EA R &W
O a co a o U rn t- in rn to 1n co Total DEA Total Electrical Total
Vat. Total. Total Totat, Total Total. Total Total _.Total Totat'Total Total Total Total Total Total Total Total
.'_'firs r t i t s hrs' t s .hrs hrs' -..hrs hrs hrs hrs hrs hrs hrs hrs hrs .1$
I I
I I
I I
I I
I I I
2 1 1 1 2
8 1 2 1 2
l I
10.
4
14
8
7 80 1
I I
4 6
40 1 50
14 80 120
2 88 100
20
I I
A 1
32 I
12
40 1
20
80
12 54
1
24 1
PV\ TUKA000WW1` 000000N0030Contract10031AddOns \Supplement No. 915o0fcenter- Supplemental Services #910 0223 reviced3 XIS Page 2
10 1 16
32 1
1 10 10
5 10
10 1 18 12
22 1 44 52
32 62 64 6
2
4
30
47
134
181
$6.125
$17,881
$24,006
119 1 $15,690
22 $2,771
90 $11,966
258 $33.945
270 $35,570
20 51,920
66 511.153
26 52.818
70 $9.617
20 $2,228
15 51.605
58 $6,464
62,400
$6.125
517,881
$24,006
515,690
$2.771
511,966
$33.945
$35.570
$4,320
$11,153
52.818
59,617
$2,228
51.605
56,464
2/24/2010
4.03 Assistance During Bid Period
A Pre-construction meeting
B Responding to bidders questions
C Addenda
4.04 Bid Review
I A Bid Review and Award Recommendation
I T Miscellaneous Design Services
A Gaco/Mitchell Driveway Alternatives
SSP/200th and 180th Overlay
C Prepare Miscellaneous City Exhibits
D Prepare Temporary Construction Easement Display
E Prepare Detour Plan Sheet 1 Sheet)
F Prepare Building Demolition Plan and Specification
SUPPLEMENT NO. 9
Southcenter Parkway Extension Project
Estimated Person-hours Summary
2 3 4 5 6 7 8 9 10 1 11
PATUKA000C0001.90000NZ030Cor6'act6'031Add-Ons \Supplement No. 9 \Southcenter Supplemental Services 89 10_0223_revised3.xls Page 3
12 13 14 1
fa.
g 1
1
To cn
LLI ID W C
0 i W 1,3 't 'I' 8 3
g i fg T g Lt .'t 13 f; t 1
2 o 0
.2 1 5 g g ,f, a_ 1- 0
2-g,
t .1. 1 .K. 2 r= t 3 2 .g. 4 4 i DEA
(53 (I) (I) Total DEA Total
Total. Total tOtSt 'TOW Total Total Total Total Total Total- Total Total Total Total •Total
hrS'.. hrs "hrs hrs Airs' hrs hrs hrs hrs hrs hrs
1 1 1 1 1
4 4 1 1 I 1 1 1 8 $1.421
4 8 1 4 1 I 1 1 I 16 52.662
8 16 1 16 16 1 40 1 16 112 1 $14,205
4 8 1 40 1 1 40 92 1 $12.701
86 1262 6166,736
4
4 8112
4 8116
1 16
8 1 16
100. 312 280 54 '32 25 36
8
24
16
8
I 4 4
212 1 81 1 1 2
1 1
.,:i 7. Tisk_9.01 :4 :10 :26- 60 4 60 8 2 174 523,706 523,706
I
Expenses1 1 I 1 1 1 1 1 1 1 1 54,185 1 1 54.185
i alOiE0TTQTA1:6 425 -...i50:;. .320, .54 32 25 f 36 32 70 64 94 1617 5218,633 -52,400 $221,033
32
56
32
32
8
14
$4.697
$7,896
54,070
$4.300
$877
$1,867
R8W
Electrical Total
Total -Total
52,400
$1,421
$2,662
$14,205
$12.701
$169136
$4.697
$7,896
$4.070
$4.300
5877
$1,867
2/24/2010
Southcenter Parkway 2010 timeline
2 -25 -10
Activity
1. DEA delivers 100% Plans, Specs, Eng Est to City
2. CM review, shortlist, interview, references
3. CM interviews (up to 4 firms)
4. Advertise Contractor bid
5. CM select
6. Negotiate contract with CM
7. Contractor bid due, bids opened
8. TIB March Board Meeting (Wenatchee)
9. Contractor bid review, background, interview
10. CC Transportation Committee
11. Corps of Engineers issues "404" permit
12. City Council COW Meeting discuss
Contractor bid award
CM award
TIB contract
CERB contract
State Capital Projects contract
Highline Water District ILA
13. City Council Regular Meeting award /authorize
Contractor bid award
CM award
TIB contract
CERB contract
State Capital Projects contract
Highline Water District ILA
14. Mayor signs contracts with CM and Contractor,
City issues Notice to Proceed
15. Construction starts
Start Date
February 10
February 24
March 8
March 25
March 18
End/Due Date
January 13
March 5
February 25
February 25
March 5
March 12
March 18
March 26
April 1
April 5
April 5
April 12
April 19
April 20
May 3